Mead Public Library

Board of Trustees Meeting Minutes

Tuesday, February 4, 2025

• Meeting was called to order by Jenn Lee at 6:05pm.  Open Meetings Act poster was pointed out on the west wall of the back room.

• Roll Call:
  • Members Present: Cara Simon (2027), Jenn Lee (2026), Kylee Hickman (2028)
  • Members Absent: Amanda Schaal (2028)
  • Library Employees Present: Director-Laurie VanAckeren
  • Library Employees Absent: Lori Moseman, Roberta Kisling, Mary Mayfield

• Library Board Meeting Minutes
  • January minutes reviewed.
    • Lee moved to approve January minutes as presented. Second by Hickman. Motion carried. Unanimous approval.

• Open Discussion from the Public: None

• Bills, Financials, and Monthly Reports for January
  • January Bills/Financial transactions reports were reviewed.
    • Clarification needed on two expenses for Intuit and 2 gas bills (Black Hills and Constellation). Laurie will report findings to Library Board.
    • Lee moved to approve January Bills, Financials, and Monthly Reports. Second by Simon. Motion carried. Unanimous approval.

• New Business/Director’s Report
  • Stats for January were reviewed. Laurie will present Bibliostat report to the Village Board at their February 11^th This is an annual report.
  • CASTL event on January 17^th was a success.
  • Craft Retreat hosted by the Friends of the Library had an excellent turnout. Guests enjoyed it and requested another event soon!
  • Laurie presented a new Claim Form Summary sheet for President & Secretary to sign. It lists all receipts to approve and coordinating expense categories very nicely.
  • The Library received two grants; 1. Pilcrow $1,200 for new children’s books and 2. NLC $225 for new Golden Sowers.
  • March Update on Staffing
  • Discussion around timecard misunderstandings and how to remedy in the future.
  • Laurie has started planning for Summer Reading Program. The Friends will supplement the material expense.

• Board Member Actions
  • Review and approval of Documentation and Retention Policy
    • Policy Reviewed. No changes needed. Simon moved to approve Documentation and Retention Policy as stated. Seconded by Lee. Unanimous approval. Policy approved.

• Old Business
  • The Board has received interest from a community Member in being appointed to the Library Board as a Trustee. They will visit our next monthly meeting as a guest.

• End of Meeting Roll Call:
  • Members Present- Cara Simon (2027), Jenn Lee (2026), Kylee Hickman (2028)
  • Members absent- Amanda Schaal (2028)
  • Library Employee Present: Director-Laurie VanAckeren

Lee adjourned the meeting at 7:16 pm.

Next Meeting: Tuesday, March 4, 2025 at 6pm- Mead Public Library

Respectfully Submitted by

Cara Simon