Board of Trustees Regular Meeting, Public Hearing & Budget Workshop 14-AUG-18

PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
August 14, 2018

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held August 14, 2018 at the Village Office. Chairman Havelka called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided in the Wahoo Newspaper and to the Chairman and all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman Shawn Havelka; Trustees Gary Guyle, Richard Wielage and Rodney Wimer. Absent was Trustee Jason Felty. Also present were Clerk June Moline, Utility/Maintenance Superintendent Nick Raver, Library Director Laurie VanAckeren, and Assistant Library Director Lori Moseman. Guests were Ed Schroeder, Paulette Mayfield, Viki Miller, Brad Sloup, Scott and Karen Little, Mandy Craig, Craig Reinsch, Mike Chvatal, and Kent and Linda Sweet.

The posting of the Open Meetings Law was noted.

Motion by Wielage, second by Wimer, to adopt the agenda. Vote: Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 4-0.

The minutes of the July 10 regular meeting and July 30 special meeting were accepted as presented.

Motion by Guyle, second by Wielage, to approve the Treasurer’s Report showing $685,920.51 total checking/savings balance ending July 31, 2018. Vote: Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes, Havelka-yes; motion carried 4-0.

Motion by Wielage, second by Guyle, to approve the claims of $134,711.27 for payment. Vote: Wimer-yes, Felty-absent, Guyle-yes, Havelka-yes, Wielage-yes, with Wimer abstaining on check #3998; motion carried 4-0. Claims being:

131151 Nicholas Raver Cell Phone Jun 2018 $40.00
3985 Wahoo-Waverly-Ashland Newspapers Publication $106.32
131152 Nebraska Municipal Clerks Assoc. Clerk Dues 10/1/18 – 9/30/19 $25.00
131153 Three Rivers Clerks Association Clerk Dues 10/1/18 – 9/30/19 $10.00
131154 International Institute Municipal Clerks Clerk Membership 10/1/18 through 9/30/19 $53.34
3986 International Institute Municipal Clerks Clerk Membership 10/1/18 through 9/30/19 $53.33
3650 International Institute Municipal Clerks Clerk Membership 10/1/18 through 9/30/19 $53.33
131155 Nicholas Raver Cell Phone Jul 2018 $40.00
3987 Water Engineering Inc Water Product $254.03
131156 Post Office Stamps $50.00
3988 Post Office Stamps $50.00
3651 Post Office Stamps $50.00
131157 Bomgaars Chemicals, grass seed $35.99
3989 Bomgaars Chemicals, Grass Seedf $35.99
3652 Bomgaars Chemicals, Grass Seed $35.99
131176 Matrix Trust Company 414(h) Plan $418.60
72018 Internal Revenue Service SS/Med/FIT July 2018 $2,103.20
3990 Hawkins Inc Water Product $704.30
3991 NE Public Health Environmental Lab Water Tests $15.00
3992 Olsson Associates Professional Services Water Supply 6/10/18 – 7/7/18 $11,115.75
131177 Olympia Book Corp Library Books $145.50
131178 Petty Cash Mileage, Meal $11.81
3993 Petty Cash Postage, Mileage, Meal $36.50
3654 Petty Cash Mileage, Meal $11.80
131179 Wahoo Concrete Concrete – First and Elm Streets $765.00
1 Village of Mead Water Fund Reimburse Invoices – Water Project $57,857.43
131180 League of Nebraska Municipalities Dues 9/1/18- 8/31/19 $587.50
3994 League of Nebraska Municipalities Dues 9/1/18- 8/31/19 $293.75
3655 League of Nebraska Municipalities Dues 9/1/18 – 8/31/19 $293.75
72518 Windstream Telephone $240.77
72618 Windstream Telephone $115.59
71718 Windstream Telephone $115.59
3995 Water Engineering Inc Water Product $591.14
131166 Mead Ball Assoc. Umpires 2018 $300.00
131188 Chase Card Services Vacume, Library Supplies, Programs $290.72
3996 Chase Card Services Checks – Water Project $39.75
131189 Amazon Library Materials $108.66
131190 Nebraska Library Commission Overdrive 10/1/18 through 9/30/19 $500.00
3997 One Call Concepts Locate Fee $17.34
131191 Petty Cash – Library Postage, Office Supplies $25.67
131192 Stander Trucking Unswashed O/S, Fill Sand $1,819.70
131193 Verizon Police Cell $53.70
131187 Matrix Trust Company 414(h) Plan $418.60
3998 AWS Well Co Repairs – Water Line 116 N. Vine $1,302.86
131194 Miller Property & Lawn Service Building Inspections (3) $60.00
80318 Wex Bank Fuel – Police Cruiser $17.65
131195 SECO Electric Fluorescent Light Bulbs $97.50
3999 Country Store Bleach $2.99
4000 Municipal Supply Inc of Omaha Repairs – Curb Stop $135.54
131196 SENDD Membership Dues, Housing Dues 7/1/18-6/30/19 $198.66
4001 SENDD Membership Dues, Housing Dues 7/1/18-6/30/19 $198.67
3656 SENDD Membership Dues, Housing Dues 7/1/18-6/30/19 $198.67
131197 Wahoo Concrete Concrete – Second and Vine Streets $336.00
131198 Frontier Cooperative Co Fuel $67.16
4002 Frontier Cooperative Co Fuel $127.17
3657 Frontier Cooperative Co Fuel $101.55
131199 Omaha Public Power District Electricity $1,410.72
4003 Omaha Public Power District Electricity $305.89
3658 Omaha Public Power District Electricity $317.14
80818 NE Dept of Revenue Sales Tax Jul 2018 $1,334.80
4004 Olsson Associates Professional Services Water Supply 7/8/18 – 8/4/18 $7,950.25
2 Village of Mead Reimburse Invoices – Water Project $20,242.50
131200 Big Red Home Improvement Repairs – Streets $4,947.24
131201 Fud & Tracy’s New A/C Unit – VO/Shop $1,420.00
4005 Fud & Tracy’s New A/C Unit – VO/Shop $710.00
3659 Fud & Tracy’s New A/C Unit – VO/Shop $710.00
131202 Post Office Stamps $50.00
4006 Post Office Stamps $50.00
3660 Post Office Stamps $50.00
4007 Sensus USA Inc System Support 10/23/18 to 10/22/19 $857.98
3661 Sensus USA Inc System Support 10/23/18 to 10/22/19 $857.97
131203 Wahoo Concrete Concrete – Sixth and Vine Streets $510.00
605 Allison Leimer Refund Utility Deposit $150.00
131204 Big Red Home Improvement Repairs – Streets $2,505.50
4008 Midwest Laboratories Inc Water Tests $140.00
Payroll Fund $7,456.42

Motion by Guyle, second by Wimer, to adjourn to a public hearing at 6:05 p.m. Vote: Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes, Havelka-yes; motion carried 4-0.

PUBLIC HEARING:
The hearing was called to order at 6:05 p.m. with the following board members answering roll call: Chairman Havelka; Trustees Guyle, Wielage and Wimer. Absent was Trustee Felty.

Motion by Guyle, second by Havelka, to adopt the agenda. Vote: Wimer-yes, Felty-absent, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 4-0.

Havelka stated the purpose of the hearing was to address an application from Scott and Veronica Subbert to rezone real estate located at 1012 Co Rd M, Mead. The board reviewed the application.

Havelka called for public input.

Motion by Havelka, second by Wielage, to reconvene to regular session at 6:10 p.m. Vote: Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 4-0.

Havelka introduced and motioned to waive three readings and adopt Ordinance No. 717, Rezone real estate located at 1012 Co Rd M, Mead, Saunders County, Nebraska, from Agricultural District to Commercial District. The motion was seconded by Wimer. Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes; motion carried 4-0.

ORDINANCE NO. 717

AN ORDINACE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA TO AMEND THE OFFICIAL ZONING MAP OF THE VILLAGE OF MEAD, NEBRASKA, BY CHANGING THE FOLLOWING LEGALLY DESCRIBED REAL ESTATE, TO WIT:

THAT PART OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 26, TOWNSHIP 15 NORTH, RANGE 8 EAST OF THE SIXTH PRINCIPAL MERIDIAN, SAUNDERS COUNTY, NEBRASKA; DESCRIBED AS COMMENCING AT THE SOUTHWEST CORNER OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER, THENCE N00º48’13”W (ASSUMED BEARING), ON THE WEST LINE OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER, A DISTANCE OF 40.01 FEET TO A POINT ON THE NORTH RIGHT-OF-WAY OF STATE HIGHWAY No. 92, SAID POINT BEING THE POINT OF BEGINNING; THENCE CONTINUING N00º48’13”W, ON THE WEST LINE OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER, A DISTANCE OF 339.71 FEET; THENCE S89º22’53”E, A DISTANCE OF 388.47 FEET; THENCE S00º41’26”E, A DISTANCE OF 330.57 FEET TO A POINT ON THE NORTH RIGHT-OF-WAY OF STATE HIGHWAY No. 92; THENCE N89º15’05”W, ON SAID NORTH RIGHT-OF-WAY, A DISTANCE OF 151.97 FEET; THENCE S00º44’54”W, ON SAID NORTH RIGHT-OF-WAY, A DISTANCE OF 10.00 FEET; THENCE N89º15’05”W, ON SAID NORTH RIGHT-OF-WAY, A DISTANCE OF 235.60 FEET TO THE POINT OF BEGINNING; CONTAINING A COMPUTED AREA OF 3.00 ACRES MORE OR LESS.

FROM AGRICULTURAL DISTRICT (A-1) TO COMMERCIAL DISTRICT (B-1); TO AMEND THE MEAD COMPREHENSIVE PLAN PREVIOUSLY ADOPTED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, AS IT PERTAINS TO THIS AREA TO BE REZONED, AS AFORENOTED; TO AUTHORIZE THE CHAIR OF THE BOARD OF TRUSTEES AND THE CLERK OF THE VILLAGE OF MEAD TO AMEND THE OFFICIAL MAP OF THE VILLAGE OF MEAD, PURSUANT TO THIS ORDINANCE.

Motion by Havelka, second by Wimer, to enter a Budget Workshop at 6:10 p.m. Vote: Felty-absent, Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 4-0.

BUDGET WORKSHOP:
A Budget Workshop was called to order at 6:10 p.m. with the following board members answering roll call: Chairman Havelka; Trustees Guyle, Wielage and Wimer. Absent was Trustee Felty.

Motion by Wielage, second by Wimer, to adopt the agenda. Vote: Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 4-0.

Village Accountant, Ed Schroeder, presented the proposed October 1, 2018 through September 30, 2019 fiscal year budget. Discussion was held.

Havelka called for public input.

Motion by Havelka, second by Wimer, to reconvene to regular session at 6:50 p.m. Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes; motion carried 4-0.

SCHEDULED GUESTS:
Craig Reinsch, Olsson Associates, presented an update on the water project with discussion centering on the water tower, fencing, and pilot test.

Bids were presented for the contractor for the water tower and fencing. Bids were opened on August 9 from four contractors. The low bid of $675,000.00 was received from Maquire Iron from Sioux Falls, South Dakota. Craig’s recommendation is to approve this bid along with an additional $30,000.00 to include inclusion of a Tower Mixing System. Additional bids of $5,000.00 were presented for the inclusion of “Mead Map” or $15,000.00 for the inclusion of “Mead Raiders” as an alternate exterior painting system on two sides of the tower. The additional painting option will be covered by the village, not by the USDA grant and grant.

Motion by Havelka, second by Wimer, to approve a bid from Maquire Iron to erect the water tower and install a barbed wire fence and control access gate to include bid sections I, II, III, IA and IC “Mead Map” for a total of $710,000.00. Vote: Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes, Havelka-yes; motion carried 4-0.

Discussion was held on the status of the pilot test by AdEdge. AdEdge had issues completing the testing, therefore it is the engineer’s recommendation to seek a contract with the second lowest bidder, Tonka/US Water, to complete a second pilot test. Tonka/US Water would plan to begin the testing by October 1.

Motion by Wimer, second by Havelka, to offer a contract to Tonka/US Water to complete a second pilot test. Vote: Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 4-0.

The USDA has recommended to the engineers that they either seek public bids or amend their engineering contract to complete construction testing and staking.

Motion by Havelka, second by Wielage, to approve Amendment #4 for construction and staking services for the water tower and building. Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes; motion carried 4-0.

Mandy Craig, Jones Insurance Agency, presented a bid for insurance coverage from Prague Insurance.

Mike Chvatal, Inspro Insurance, presented a bid for insurance coverage.

Kent Sweet presented concerns about water pressure and a damaged curb stop.

UNSCHEDULED GUESTS: Karen and Scott Little expressed concern over the colored water at their residence. Karen brought several photographs of water in her washing machine.

POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT: Jerry Carlson
The Monthly Police Report was reviewed. The report noted the removal of the shed at 307 S. Cedar Street but Jerry still has concerns with objects sitting outside of the buildings as required to be removed in Nuisance Abatement Ordinance No. 17-16.

UTILITY/MAINTENANCE SUPERINTENDENT REPORT: Nick Raver
Raver reported necessary repairs on the pump at the sewer plant, concrete replacement on streets, completion of redirecting the water line east of N. Vine Street, ordered two pallets of tar for street repairs, condition of water within the water tower, and call to SECO due to the generator not working at the wellhouse.

PLANNING COMMISSION REPORT:
The minutes of the July 23 Regular Meeting and Public Hearing were accepted.

Motion by Havelka, second by Wimer, to approve Building Permit 18-19 to Security Rentals, 1048 Sunburst Lane, to erect a fence. Vote: Wimer-yes, Felty-absent, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 4-0.

LIBRARY REPORT:
The minutes of the July 16 Library Board Meeting and July 24 Special Meeting were accepted.

CLERK REPORT:
Moline reported water meters that need repair and direct deposit option offered by Thoroughbred Systems for a one-time fee of $300.00.

UNFINISHED BUSINESS:
Motion by Havelka, second by Wimer, to approve second reading of Ordinance No. 717, amend Section 3-109, Water Rates and Ordinance No. 716, amend Sections 3-116.01, 3-116.02, 3-218, 3-219, and 3-901, Water and Sewer Requirements. Vote: Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 4-0.

NEW BUSINESS:
Discussion was held on pursuing a paving project along N. Oak Street. It was agreed at the July 10 meeting that cost of the project would be shared 50-50 between the homeowners and the village. A question was put forth from a potential buyer for the school property, offered north of the project, as to whether the village would share the cost of the project if concrete was required. It was decided that the entire paving cost would be at the homeowner’s expense.

Wielage introduced and motioned to waive three readings and adopt Ordinance No 718, Create Street District 2018-1 to pave N. Oak Street from N. First Street to the Mead Public Schools school grounds. The motion was seconded by Wimer. Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes; motion carried 4-0.

ORDINANCE NO. 718

AN ORDINANCE CREATING PAVING DISTRICT NO. 2018-1 IN THE VILLAGE OF MEAD, NEBRASKA, ORDERING THE CONSTRUCTION OF STREET IMPROVEMENTS THEREIN AND ORDERING THE PUBLICATION OF THE ORDINANCE IN PAMPHLET FORM.

BE IT ORDAINED BY THE CHAIRPERSON AND BOARD OF THE VILLAGE OF MEAD, NEBRASKA, as follows:

Section 1. That there be and hereby are created in the Village of Mead, Nebraska, paving District to be known and designated as Paving District No. 2018-1 of the Village of Mead, Nebraska.

Section 2. That the outer boundaries of Paving District No. 2018-1 shall include, in addition to the street to be improved, all of the property within the following boundaries:
A PARCEL OF LAND LOCATED IN THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA BEING DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF LOT 2, BLOCK 9, AS PLATTED IN THE ORIGINAL TOWN OF MEAD; THENCE WESTERLY ON THE NORTH LINE OF SAID LOT 2, A DISTANCE OF 132 FEET, MORE OR LESS, TO THE NORTHWEST CORNER OF SAID LOT 2; THENCE WESTERLY ON THE WESTERLY EXTENSION OF THE NORTH LINE OF SAID LOT 2, A DISTANCE OF 80 FEET, MORE OR LESS, TO THE WEST LINE OF OAK STREET; THENCE WESTERLY, A DISTANCE OF 123 FEET, MORE OR LESS, TO THE SOUTHEAST CORNER OF LOT 1 OF MOORE’S ADDITION TO THE VILLAGE OF MEAD; THENCE WESTERLY ON THE SOUTH LINE OF SAID LOT 1, A DISTANCE OF 37 FEET, MORE OR LESS, TO A POINT BEING 160 FEET WEST OF THE WEST LINE OF OAK STREET; THENCE NORTHERLY, A DISTANCE OF 546 FEET, MORE OR LESS, TO A POINT ON THE NORTH LINE OF LOT 6, MEAD DEVELOPMENT SUBDIVISION AS PLATTED IN THE VILLAGE OF MEAD, SAID POINT BEING 160 WEST OF THE NORTHEAST CORNER OF SAID LOT 6; THENCE EASTERLY ON SAID NORTH LINE, A DISTANCE OF 160 FEET TO SAID NORTHEAST CORNER OF LOT 6; THENCE EASTERLY, A DISTANCE OF 66 FEET, MORE OR LESS, TO THE NORTHWEST CORNER OF LOT 4, OF SAID MEAD DEVELOPMENT SUBDIVISION; THENCE EASTERLY ON THE NORTH LINE OF SAID LOT 4, A DISTANCE OF 150 FEET, MORE OR LESS, TO THE NORTHEAST CORNER OF SAID LOT 4; THENCE SOUTHERLY ON THE EAST LINE OF LOTS 3 AND 4 OF SAID MEAD DEVELOPMENT SUBDIVISION, A DISTANCE OF 200 FEET, MORE OR LESS, TO THE SOUTHEAST CORNER OF SAID LOT 3; THENCE EASTERLY ON THE NORTH LINE OF LOT 2, BLOCK ON PARKVIEW ADDITION TO THE VILLAGE OF MEAD, A DISTANCE OF 4 FEET, MORE OR LESS, TO THE NORTHEAST CORNER OF SAID LOT 2; THENCE SOUTHERLY ON THE EAST LINE OF LOTS 2, 4, 6, 8, 10, 12, 14, 16, 18, 20 AND 22, OF SAID BLOCK ONE, A DISTANCE OF 263 FEET, MORE OR LESS, TO THE SOUTHEAST CORNER OF SAID LOT 22; THENCE SOUTHERLY, A DISTANCE OF 80 FEET, MORE OR LESS, TO THE POINT OF BEGINNING.
and within which District, the following street shall be improved by paving with all necessary appurtenances thereto:
Oak Street, from the intersection at First Street, north to the border of Mead Public Schools Subdivision.

Section 3. Said street shall be improved and said improvements shall be made in accordance with the plans, specifications and estimate prepared by the special engineers for the Village and to be approved by the Chairperson and Board. The cost of such paving excepting street intersection shall be assessed against the property within said district specifically benefited thereby in proportion to benefits.

Havelka introduced and motioned to adopt, second by Wimer, Resolution 18-06, Set date for hearing on objections to street project. Vote: Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes, Havelka-yes; motion carried 4-0.

RESOLUTION NO. 18-06

BE IT RESOLVED BY THE CHAIRPERSON AND BOARD OF THE VILLAGE OF MEAD, NEBRASKA, as follows:

The Chairperson and Board hereby find and determine that the Chairperson and Board will meet on the 9th day of October, 2018, at 6:00 o’clock P.M. at the regular meeting place of the Board, at which time a hearing will be held as to the sufficiency of the written objections filed objecting to the creation of Paving District No. 2018-1 of the Village and as to the existence of the required facts and conditions relative to the creation of the District.

Wimer introduced and motioned to approve first reading of Ordinance No. 719, Library Board members. Guyle seconded the motion. Vote: Wimer-yes, Felty-absent, Guyle-yes, Havelka-no, Wielage-yes; motion carried 3-1.

Motion by Havelka, second by Wimer, to approve a bid of $2,840.00 from Fud and Tracy’s for replacement of the air conditioning unit at the village office. Vote: Felty-absent, Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 4-0.

Discussion was held on increasing the rate of pay for the Board of Trustees attendance at meetings. A survey was presented by the clerk of numerous rates from villages / first class cities with populations similar to Mead that are within the Three Rivers Clerk’s Association.

Motion by Havelka, second by Guyle, to approve a Special Designated Liquor License to Cornhusker Beverage Mart to serve alcohol at a wedding reception on August 10 at the Mead Community Building. Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes; motion carried 4-0.

Motion by Havelka, second by Wimer, to adjourn at 8:58 p.m. Vote: Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes, Havelka-yes; motion carried 4-0.

Shawn Havelka, Chairman

June Moline, Clerk