PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
August 13, 2019
A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held August 13, 2019 at the Village Office. Chairman Pro-tempore Rod Wimer called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided in the Wahoo Newspaper and to the Chairman and all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Trustees Jason Felty, William Thorson, Richard Wielage, and Rodney Wimer. Absent was Chairman Gary Guyle. Also present were Clerk June Moline, Utilities/Maintenance Superintendent Nick Raver, and Library Director Laurie VanAckeren. Guests were Ed Schroeder, Patty Knott, Leonard Bouc, Viki Miller, Jennifer Lee, Ricky Miller, Greg Lavigne, Josh Girmus, Jody Weible, and Jason Schutes.
The posting of the Open Meetings Law was noted.
Motion by Thorson, second by Wielage, to adopt the agenda. Vote: Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 4-0.
The minutes of the July 9 Regular Meeting were accepted.
Motion by Thorson, second by Felty, to approve the Treasurer’s Report showing $806,406.17 total checking/savings balance ending July 31, 2019. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent; motion carried 4-0.
Motion by Felty, second by Wielage, to approve Certificate of Payment #4 to Maquire Iron LLC for $48,870.00 for equipment fabrication and steel delivery for the water project. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent, Thorson-yes; motion carried 4-0.
Motion by Wielage, second by Felty, to approve the claims of $86,246.11 for payment. Vote: Wimer-yes, Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes; motion carried 4-0. Claims being:
| 131689 | Post Office | Stamps | $55.00 |
| 4224 | Post Office | Stamps | $55.00 |
| 3824 | Post Office | Stamps | $55.00 |
| 131690 | Menards – Elkhorn | Pole Saw, Supplies | $167.96 |
| 3825 | Menards – Elkhorn | Supplies | $57.70 |
| 131691 | Econo Signs | Stop Signs (12) | $648.04 |
| 131692 | Turf Pros Inc | RTF Fescue | $312.00 |
| 131693 | JEO Consulting Group | Professional Fees – Oak Street Paving thru 4/5/19 | $103.00 |
| 131694 | Mead Signs | Signs – Dump (2) | $140.00 |
| 21 | Olsson | Professional Fees – Water Project 6/9/19 – 7/6/19 | $4,832.60 |
| 131695 | Platte Valley Networks | Set-up Computer | $118.50 |
| 131697 | Amazon | Library Materials Office Supplies | $347.90 |
| 620 | Jason Lee | Refund Utility Deposit | $150.00 |
| 131698 | Southeast Library System | Library Annual Youth Services Retreat | $120.00 |
| 621 | Village of Mead | Refund Utility Deposit Account #2935 | $150.00 |
| 131699 | W L Anderson Livestock & Grain | Trucking – Agrilime | $1,400.00 |
| 4225 | NE Public Health Environmental Lab | Water Tests | $15.00 |
| 4226 | Water Engineering Inc | Water Product | $591.14 |
| 131700 | Bomgaars | Round-up | $20.00 |
| 4227 | Bomgaars | Round-up | $5.99 |
| 3826 | Bomgaars | Round-up | $5.99 |
| 131701 | Mead Ball Assoc. | Umpires 2019 | $635.00 |
| 131702 | Petty Cash | Postage, Mileage, Meal | $33.54 |
| 4228 | Petty Cash | Postage, Mileage, Meal | $33.56 |
| 3827 | Petty Cash | Postage, Mileage, Meal | $33.56 |
| 131715 | Matrix Trust Company | 414(h) Plan | $431.08 |
| 71919 | Internal Revenue Service | SS/Med/FIT Jul 2019 | $2,211.10 |
| 131716 | Nicholas Raver | Cell Phone Jul 2019 | $40.00 |
| 131717 | Roll Door | Repairs – Door @ Garage | $27.16 |
| 4229 | Roll Door | Repairs – Door @ Garage | $27.17 |
| 3829 | Roll Door | Repairs – Door @ Garage | $27.17 |
| 622 | Village of Mead | Refund Utility Deposit Account #1630 | $150.00 |
| 131718 | Black Hills Energy | Natural Gas | $33.00 |
| 4230 | Black Hills Energy | Natural Gas | $4.83 |
| 3830 | Black Hills Energy | Natural Gas | $4.83 |
| 131719 | Windstream | Telephone | $13.16 |
| 4231 | Windstream | Telephone | $231.40 |
| 3831 | Windstream | Telephone | $231.40 |
| 131720 | Laurie VanAckeren | Mileage – Superior, Lodging – Motel 6, York | $127.31 |
| 131721 | Petty Cash – Library | Postage, Supplies | $39.82 |
| 131722 | 92West | Website Support | $89.00 |
| 131723 | Chase Card Services | Diamond Agg, Office Supplies, Library Supplies | $807.48 |
| 4232 | Chase Card Services | Office Supplies | $72.02 |
| 3832 | Chase Card Services | Office Supplies | $72.02 |
| 131724 | Stander Trucking | Unwashed O/S | $749.46 |
| 131733 | Matrix Trust Company | 414(h) Plan | $431.08 |
| 131734 | Country Store | Propane (2) | $39.98 |
| 131735 | Konecky Oil Co | Fuel | $42.24 |
| 4233 | Konecky Oil Co | Fuel | $26.96 |
| 3833 | Konecky Oil Co | Fuel | $26.96 |
| 131736 | Verizon | Police Cell | $54.07 |
| 131737 | Menards – Elkhorn | Chain Saw Supplies | $79.53 |
| 80719 | NE Dept of Revenue | Sales Tax Jul 2019 | $1,650.51 |
| 131738 | Omaha Public Power District | Electricity | $1,064.75 |
| 4234 | Omaha Public Power District | Electricity | $335.77 |
| 3834 | Omaha Public Power District | Electricity | $369.81 |
| 23 | Maguire Iron Inc | Fabrication, Steel Delivery | $48,870.00 |
| 24 | Olsson | Professional Fees – Water Project 7/7/19 – 8/3/19 | $8,343.25 |
| 131739 | Frontier Cooperative Co | Fuel, Round-up | $77.67 |
| 4235 | Frontier Cooperative Co | Fuel, Round-up | $56.42 |
| 3835 | Frontier Cooperative Co | Fuel, Round-up | $56.42 |
| 131740 | SENDD | Membership Dues, Housing Dues 7/1/19-6/30/20 | $198.66 |
| 4236 | SENDD | Membership Dues, Housing Dues 7/1/19-6/30/20 | $198.67 |
| 3836 | SENDD | Membership Dues, Housing Dues 7/1/19-6/30/20 | $198.67 |
| 131741 | Wahoo-Waverly-Ashland Newspapers | Publications | $27.02 |
| 4237 | Wahoo-Waverly-Ashland Newspapers | Publications | $116.59 |
| 4238 | Water Engineering Inc | Water Product | $591.14 |
| Payroll | $7,914.05 |
Motion by Wimer, second by Thorson, to adjourn to a Public Workshop at 6:06 p.m. Vote: Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 4-0.
BUDGET WORKSHOP:
Chairman Pro-Tempore Wimer called the workshop to order at 6:06 p.m. Answering roll call were Thorson, Wielage, Wimer, and Felty. Absent was Guyle.
Motion by Wimer, second by Thorson, to approve the agenda. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent; motion carried 4-0.
Accountant Ed Schroeder reported the status of the current budget with estimated final three months income and expenditures. Discussion was held on budget requests for the October 1, 2019 through September 30, 2020 fiscal year. Specific requests were: $20,000 for water meter add-ons, $14,200 for a lawnmower and dump wagon, and $47,000 for softball/baseball field lights.
Motion by Thorson, second by Wielage, to adjourn to a Public Hearing at 6:39 p.m. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent, Thorson-yes; motion carried 4-0.
PUBLIC HEARING:
Chairman Pro-Tempore Wimer called the hearing to order at 6:39 p.m. with the following members answering roll call: Wimer-yes, Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes; motion carried 4-0.
Motion by Thorson, second by Wimer, to adopt the agenda. Vote: Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 4-0.
Josh Girmus, representing Girmus Investments LLC, requested an amendment to the zoning of Girmus Subdivision Lots 4, 5, and 6 from Light Industrial to Suburban Residential.
Discussion was held, followed by call for public input.
Motion by Thorson, second by Wielage, to adjourn to Regular Session at 6:50 p.m. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes; Guyle-absent; motion carried 4-0.
Thorson introduced and motioned to waive three readings and adopt Ordinance No. 732, Amend zoning of Girmus Subdivision Lots 4, 5, and 6 from Light Industrial District to Suburban Residential District. Wielage seconded the motion. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent, Thorson-yes; motion carried 4-0.
ORDINANCE NO. 732
AN ORDINACE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA TO AMEND THE OFFICIAL ZONING MAP OF THE VILLAGE OF MEAD, NEBRASKA, BY CHANGING THE FOLLOWING PROPERTY LOCATED AT GIRMUS SUBDIVISION, MEAD, SAUNDERS COUNTY, NEBRASKA, LEGALLY DESCRIBED REAL ESTATE, TO WIT:
LOTS 4, 5, AND 6, GIRMUS SUBDIVISION, MEAD, NEBRASKA
FROM LIGHT INDUSTRIAL DISTRICT (M-1) TO SUBURBAN RESIDENTIAL DISTRICT (SR); TO AMEND THE MEAD COMPREHENSIVE PLAN PREVIOUSLY ADOPTED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, AS IT PERTAINS TO THIS AREA TO BE REZONED, AS AFORENOTED; TO AUTHORIZE THE CHAIR OF THE BOARD OF TRUSTEES AND THE CLERK OF THE VILLAGE OF MEAD TO AMEND THE OFFICIAL MAP OF THE VILLAGE OF MEAD, PURSUANT TO THIS ORDINANCE.
Motion by Thorson, second by Wielage, to adjourn to a Board of Adjustment Regular Meeting at 6:51 p.m. Vote: Wimer-yes, Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes; motion carried 4-0.
The board returned from the Board of Adjustment meeting at 7:06 p.m.
UNSCHEDULED GUESTS:
Patty Knott requested that if the village was to replace the culverts on her property located at 411 E. Fourth Street, that the grass be replaced as previously and her husband may continue to drive over the culvert with his semi-truck.
Bill asked the weight of the semi-truck. She stated 80,000# maximum. He indicated that the new culvert would be sized to meet that weight and that an agreement would be signed by both the Knott’s and the village.
Leonard Bouc reported dogs running at large and noted he had previously paid for the approach at Seventh and Oak Street. The board indicated that there are no plans to do any paving at this intersection.
Jody Weible reported a “stop order” has been issued to AltEn to prevent them from removing the cake product from their property due to the products that comprise the cake. Concerns were expressed about run-off from the product and that the site is being used as a storage pad for the product, not as a composting pad.
POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT: Jerry Carlson
The Monthly Police Report and recent vandalism were reviewed. Documents were presented on 18 instances of low-hanging tree branches that did not meet Municipal Code. Moline questioned why the municipal code could not be amended for low-hanging tree branches to be penalized the same as grass and that both items be removed from the section regulating nuisance violations. Permission was granted to pursue this request with the amendment being presented at the September 10 meeting.
UTILITIES/MAINTENANCE SUPERINTENDENT REPORT: Nick Raver
Raver inquired about a penalty phase of the contract with Maquire Iron if deadlines are not met for the water project. The lagoon system passed a recent inspection by a representative of the Nebraska Department of Environmental Quality. He expressed concerns on future requirements regarding lead and copper piping and water main expense. Bill and Nick had recently cleaned the ditch at 518 S. Spruce St. to ease the water flow and discussed possible options to repair several storm sewers.
PLANNING COMMISSION REPORT:
The minutes of the July 23 Regular Meeting and Public Hearing and Building Permit 19-11 issued to Carlos and Victoria Charles to construct a garage were accepted.
Motion by Thorson, second by Wimer, to approve Building Permit 19-12 to Josh Girmus to erect a sign at 999 Co Rd M. The sign had been mounted prior to the application and in addition approved by proxy by Planning Commission Chairman Ricky Miller. Vote: Wimer-yes, Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes; motion carried 4-0.
Motion by Thorson, second by Felty, to approve Building Permit 19-13 to Security Rentals to construct a well and septic system at 1048 Sunburst Lane. The well and septic had been constructed prior to the application and in addition approved by proxy by Panning Commission Chairman Ricky Miller. The application was approved by Village Engineer Day with the recommendation that “he (Mr. Girmus) needs to submit for the overall development before they build out there”. I wouldn’t allow more construction until it is taken care of”. Vote: Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 4-0.
Motion by Thorson, second by Wielage, to approve Building Permit 19-14 to Jason Schutes to construct a 6’ privacy fence at 603 S. Cedar Street. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent; motion carried 4-0.
LIBRARY REPORT:
The minutes of the July 16 Library Board meeting were accepted.
CLERK REPORT:
Moline reported two delinquent water/sewer accounts and to consider amending the fireworks code to include a timeline to shoot fireworks and include a code for vacant structures in the future.
NEW BUSINESS:
No action was taken to review the Annual Conditional Use Permits.
Motion by Thorson, second by Wielage, to approve the Application for Permit to Construct/Replace Well, Application for Permit to Construct/Replace Septic System, permit forms for the two aforementioned applications, and amend the Building Permit to include “no lead products are to be used on any water/sewer system”. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent, Thorson-yes; motion carried 4-0.
Thorson introduced and motioned to waive three readings and adopt Ordinance No. 733, amend Chapter 9 Building Regulations to Article 5 Plumbing Code, Article 6 Building Code, and Article 7 Electrical Code. The motion was seconded by Felty.
ORDINANCE NO. 733
AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO AMEND CHAPTER 9 BUILDING REGULATIONS, WITH AMENDMENTS TO ARTICLE 5 PLUMBING CODE; SECTION 9-501 PLUMBING CODE, PROHIBITION OF LEAD PIPES, SOLDER, AND FLUX; SECTION 9-502 PLUMBING CODE; ADOPTED BY REFERENCE; ARTICLE 6 BUILDING CODE; MAINTENANCE CODE; SECTION 9-601 BUILDING CODE; ADOPTED – REFERENCE; SECTION 9-602 MAINTENANCE CODE; ADOPTED – REFERENCE; ARTICLE 7 ELECTRICAL CODE: SECTION 9-701 ELECTRICAL CODE ADOPTED BY REFERENCE.
Motion by Wielage, second by Felty, to approve an application to the Nebraska Liquor Commission for approval to serve alcohol by the Mead Days Association to host a Dueling Pianos Fundraiser on October 26 at the Mead Community Building. Vote: Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 4-0.
A question was forwarded from the City of Yutan Administrator regarding police protection. Moline reported that a meeting with the engineer and contractor of the water project will be held at the village office on August 22 at 10:30 a.m.
Motion by Wimer, second by Felty, to adjourn at 8:20 p.m. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent; motion carried.
Rodney Wimer, Chairman Pro-tempore
June Moline, Clerk