PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
August 12, 2014
A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held August 12, 2014 at the Village Office. Chairman Guyle called the meeting to order at 6:00 p.m.
Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided in the Wahoo Newspaper and to the Chairman and all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Present were Chairman Gary Guyle; Trustees Shawn Havelka, Adam Miller, Richard Wielage and Rod Wimer. Also present were Clerk June Moline, Utilities/Maintenance Superintendent Nick Raver and Police Chief Jerry Carlson. Guests present were Rick Miller, Steve Kadavy, Jody Weible, Ed Schroeder and Ben Day.
The posting of the Open Meetings Law was noted.
Motion by Wielage, second by Wimer to adopt the agenda. Vote: Guyle-yes, Havelka-yes, Miller-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
The minutes of the July 8 Regular Meeting and Public Hearing stood approved as presented.
Motion by Wielage, second by Havelka to approve the Treasurer’s Report showing $613,438.88 total checking/savings balance ending July 31, 2014. Vote: Havelka-yes, Miller-yes, Wielage-yes, Wimer-yes, Guyle-yes; motion carried 5-0.
Motion by Miller, second by Wimer to approve the claims of $149,096.60 for payment. Vote: Miller-yes, Wielage-yes, Wimer-yes, but abstaining on Ck# 2699, Guyle-yes, Havelka-yes; motion carried 5-0. Claims being:
129083 Post Office Stamps $49.00
3086 Post Office Stamps $49.00
2686 Post Office Stamps $49.00
3087 One Call Concepts Locate Fee $1.85
3085 Saunders Co Register of Deeds Lien, Zoning $68.00
2687 Village of Mead Refund Loan $20,000.00
156 Village of Mead Reimburse Loan #3587, #3588, #3589 + Interest $99,362.85
129097 Petty Cash – Library Custodial Supplies $10.70
129095 MG Trust Co TPA 000362 $328.25
129096 Three Rivers Clerks Assoc. Clerk Membership Dues 10/1/14 – 9/30/15 $10.00
129098 NE Municipal Clerks Assoc. Clerk Dues 10/1/14- 9/30/15 $15.00
129099 Amazon Library Materials $242.73
2688 Frontier Coop Round-up $76.88
2689 Johnson Appraisal Appraisal Update – Ecklund Land $800.00
3088 Midwest Service and Sales Culvert $315.80
129100 Quality Disposal Roll-offs – Clean Up Day, Mead Days $560.00
129101 Wex Bank Fuel – Police Cruiser $42.64
129102 Layman Paving Seal Coat N. Third Street $2,375.00
129103 Bomgaars Rake, Pruner $47.98
2690 Bomgaars Repairs, Fertilizer, Amine 400 $64.97
129104 NE Dept of Agriculture Animal Control Annual Renewal Fee $150.00
129105 Ranger Rick Jr Annual Library Subscription $19.95
129106 Inspro Insurance Premium Add’l – Skidloader $19.00
129114 MG Trust Company TPA 000362 $328.25
72514 Internal Revenue Service 47-6006274 $2,060.70
129115 Black Hills Energy Natural Gas $41.38
129116 Petty Cash Mileage, Meal $16.80
3089 Petty Cash Postage, Mileage, Meal $36.61
2692 Petty Cash Mileage, Meal $14.41
129117 National Geographic KIDS Annual Subscription $19.95
129118 SENDD FY 2015 Housing Dues $198.66
3090 SENDD FY 2015 Housing Dues $198.67
2693 SENDD FY 2015 Housing Dues $198.67
3091 One Call Concepts Locate Fee $10.35
129119 Windstream Telephone $195.90
3092 Windstream Telelphone $105.08
2695 Windstream Telephone $105.08
129120 Barone Security Systems Fire Alarm Inspection – Depot $242.40
3093 Hawkins Inc Water Product $793.30
129121 Konecky Oil Co Inc Fuel, Repairs $111.30
3094 Konecky Oil Co Inc Fuel, Repairs $87.64
2696 Konecky Oil Co Inc Fuel, Repairs $98.97
129122 League of NE Municipalities Dues 9/1/14 – 8/31/15 $476.00
3095 League of NE Municipalities Dues 9/1/14 – 8/31/15 $238.00
2697 League of NE Municipalities Dues 9/1/14 – 8/31/15 $238.00
3096 League of NE Municipalities-Utilities Membership Dues 9/1/14 – 8/31/15 $183.00
2698 League of NE Municipalities-Utilities Membership Dues 9/1/14 – 8/31/15 $183.00
129138 Menards – Elkhorn Repairs – Park $68.08
3102 Menards – Elkhorn Dehumidifier $158.00
3098 NE Public Health Env Lab Water Tests $15.00
129124 Petty Cash – Library Stamps $9.80
129125 Verizon Police Cell $66.21
2699 AWS Well Co, Inc. Lagoon Well – Wastewater Project $4,560.07
129126 Frontier Coop Fuel $31.60
3099 Frontier Coop Fuel $31.59
2700 Frontier Coop Fuel $31.59
545 Angela Carritt Refund Utility Deposit $75.00
129127 Consumer Reports Library Subscription 10 Issues $20.00
129128 Menards – Elkhorn Wood – Picnic Tables $23.91
80614 NE Dept of Revenue Sales Tax Jul 2014 $954.45
3100 OPPD Electricity $265.40
2701 OPPD Electricity $368.14
3101 Wahoo Newspaper Publications $28.17
129136 MG Trust Co TPA 000362 $331.13
129137 OPPD Electricity $1,314.34
129139 Lowe’s Tools, Paint $70.32
3103 Lowe’s Tools $33.82
2702 Lowe’s Tools $15.80
129140 Bromm, Lindahl, et.al. Legal Fees – Zoning $101.50
129141 Wex Bank Fuel – Police Cruiser $44.94
Payroll Fund $9,637.02
Motion by Havelka, second by Wielage to adjourn to a Budget Workshop at 6:08 p.m. Vote: Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes, Miller-yes; motion carried 5-0.
BUDGET WORKSHOP:
Guyle called the Workshop to order at 6:08 p.m. Motion by Havelka, second by Wielage to adopt the agenda. Vote: Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes, Miller-yes; motion carried 5-0.
Accountant Ed Schroeder presented the proposed budget for October 1, 2014 through September 30, 2015. The board reviewed the budget.
Guyle called for public input.
Motion by Havelka, second by Wimer to adjourn to a Public Hearing at 7:00 p.m. Vote: Wimer-yes, Guyle-yes, Havelka-yes, Miller-yes, Wielage-yes; motion carried 5-0.
PUBLIC HEARING:
Guyle called the Public Hearing to order at 7:00 p.m. Motion by Miller, second by Wielage to adopt the agenda. Vote: Guyle-yes, Havelka-yes, Miller-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
Discussion was held on amending Chapter 9, Building Permits.
Guyle called for public input.
Motion by Miller to introduce, waive three readings and adopt Ordinance No. 652 to amend Chapter 9, Article 2, Section 9-201, Building Permits to delete “If construction or work is begun prior to obtaining the permit, the Village of Mead shall charge and collect double the amount of fee otherwise specified”. Second by Havelka. Vote: Havelka-yes, Miller-yes, Wielage-yes, Wimer-yes, Guyle-yes; motion carried 5-0.
ORDINANCE NO. 652
AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO AMEND CHAPTER 9, BUILDING REGULATIONS OF THE MUNICIPAL CODE OF THE VILLAGE OF MEAD, NEBRASKA, BY THE AMENDMENT TO ARTICLE 2, BUILDING PERMITS; SECTION 9-201, BUILDING PERMITS, TO DELETE “IF CONSTRUCTION OR WORK IS BEGUN PRIOR TO OBTAINING THE PERMIT, THE VILLAGE OF MEAD SHALL CHARGE AND COLLECT DOUBLE THE AMOUNT OF FEE OTHERWISE SPECIFIED. IN ADDITION, THE APPLICANT SHALL BE CHARGED AN ADDITIONAL FEE OF $100.00 FOR STARTING OR COMPLETING CONSTRUCTION OR DEMOLITION WITHOUT FIRST OBTAINING A BUILDING OR DEMOLITION PERMIT”; TO PROVIDE THAT THE CHAIR AND THE APPROPRIATE DEPARTMENT, WHETHER ONE OR MORE, OF THE VILLAGE OF MEAD, NEBRASKA, ARE AUTHORIZED AND DIRECTED TO IMPLEMENT THIS ORDINANCE; TO PROVIDE FOR THE SEVERABILITY OF ANY SECTION, CLAUSE, PROVISION OR PORTION FOUND UNCONSTITUTIONAL OR INVALID; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE THAT THIS ORDINANCE SHALL BE PUBLISHED WITHIN THE FIRST 15 DAYS AFTER ITS PASSAGE AND APPROVAL EITHER IN PAMPHLET FORM OR BY POSTING IN THREE PUBLIC PLACES IN THE VILLAGE OF MEAD, NEBRASKA, AND SHALL BE IN FULL FORCE AND TAKE EFFECT FROM AND AFTER ITS PASSAGE AND APPROVAL, AS PROVIDED BY LAW AND AS PROVIDED HEREIN; AND TO PROVIDE THAT THE PROVISIONS OF THIS ORDINANCE SHALL BECOME AND BE MADE A PART OF THE MUNICIPAL CODE OF THE VILLAGE OF MEAD, NEBRASKA.
Motion by Miller, second by Wielage to adjourn at 7:05 p.m. and return to Regular Session. Vote: Miller-yes, Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes; motion carried 5-0.
PLANNING COMMISSION REPORT:
The minutes of the July 28 Regular Meeting and Public Hearing and Building Permits approved were reviewed. Permit being: Demolition Permit 14-10, Frontier Coop to demolish a garage at the former Hogg Residence.
Motion by Miller, second by Wielage to approve Demolition Permit 14-11, Frontier Coop to demolish the concrete grain elevator. Vote: Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes, Miller-yes; motion carried 5-0.
Planning Commission Chair Weible expressed concerns with a business. Concerns were a certified inspection of the septic tank, use of a port-a-pot, water concern, living condition of the house and safety of the driveway. A travel trailer is currently parked in the zoning district that requires a Conditional Use Permit. Clerk was instructed to address the concerns with the village attorney for his opinion.
SCHEDULED GUEST: Ben Day, Olsson Associates
Ben presented the final report on the Wastewater Lagoon Project. The final cost was 5% below the anticipated cost. Estimated cost in 2011 was $2.3M, with final cost being $1.8M. He stated engineering fees for Olsson Associates were $16,000.00 below projected costs. The construction cost was less than originally estimated prior to receipt of bids for the project. Discussion was held on the disputed land purchase.
The Water Project was discussed. Ben will address a letter to the landowner where the village would like to drill a test well. Rod will contact the landowner and schedule a time to meet with him. We have until May 2015 to complete this project that was approved with grant dollars. If a water project is pursued, 35% loan forgiveness would be available within the designated timeframe.
UTILITY/MAINTENANCE REPORT:
Raver reported concerns with cleaning the ditch along First Street, from Spruce Street to Co Rd L. The board directed Nick to complete the sod removal and indicated that the culvert that was recently replaced by the village will remain as is.
POLICE REPORT:
The Monthly Police Report was presented.
CLERK REPORT:
Moline reported meter concerns, 2014 umpire expense of $1,777.50 of which the village provides $1,000.00 and resident suggested repair of the decorative lights.
LIBRARY REPORT:
The minutes of the July 16 Board Meeting were reviewed.
UNFINISHED BUSINESS:
Motion by Miller, second by Wielage to approve and adopt Ordinance No. 650 on third reading to amend Chapter 3, Departments; Article 1, Water Department; Section 3-103, Municipal Water Department; Consumer’s Application, and Section 3-105, Municipal Water Department; Water Contract, to increase the water deposit rate from $37.50 to $75.00 and Chapter 3, Departments; Article 2, Sewer Department; Section 3-203, Municipal Sewer Department and Section 3-205, Municipal Sewer Department; Sewer Contract; Consumer’s Application to increase the sewer deposit rate from $37.50 to $75.00. Vote: Wimer-yes, Guyle-yes, Havelka-yes, Miller-yes, Wielage-yes; motion carried 5-0.
ORDINANCE NO. 650
AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO AMEND CHAPTER 3, DEPARTMENTS; OF THE MUNICIPAL CODE OF THE VILLAGE OF MEAD, NEBRASKA, BY THE AMENDMENT OF WATER AND SEWER DEPOSITS THERETO OF ARTICLE 1, WATER DEPARTMENT; SECTION 3-103, MUNICIPAL WATER DEPARTMENT; CONSUMER’S APPLICATION, AND SECTION 3-105, MUNICIPAL WATER DEPARTMENT; WATER CONTRACT, AND ARTICLE 2, SEWER DEPARTMENT; SECTION 3-203, MUNICIPAL SEWER DEPARTMENT; CONSUMER’S APPLICATION, AND SECTION 3-205, MUNICIPAL SEWER DEPARTMENT; SEWER CONTRACT; AND TO PROVIDE THAT THE CHAIR AND THE APPROPRIATE DEPARTMENT, WHETHER ONE OR MORE, OF THE VILLAGE OF MEAD, NEBRASKA, ARE AUTHORIZED AND DIRECTED TO IMPLEMENT THIS ORDINANCE; TO PROVIDE THAT THE CHAIR AND THE APPROPRIATE DEPARTMENT, WHETHER ONE OR MORE, OF THE VILLAGE OF MEAD, NEBRASKA, ARE AUTHORIZED AND DIRECTED TO IMPLEMENT THIS ORDINANCE; TO PROVIDE FOR THE SEVERABILITY OF ANY SECTION, CLAUSE, PROVISION OR PORTION FOUND UNCONSTITUTIONAL OR INVALID; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE THAT THIS ORDINANCE SHALL BE PUBLISHED WITHIN THE FIRST 15 DAYS AFTER ITS PASSAGE AND APPROVAL EITHER IN PAMPHLET FORM OR BY POSTING IN THREE PUBLIC PLACES IN THE VILLAGE OF MEAD, NEBRASKA, AND SHALL BE IN FULL FORCE AND TAKE EFFECT FROM AND AFTER ITS PASSAGE AND APPROVAL, AS PROVIDED BY LAW AND AS PROVIDED HEREIN; AND TO PROVIDE THAT THE PROVISIONS OF THIS ORDINANCE SHALL BECOME AND BE MADE A PART OF THE MUNICIPAL CODE OF THE VILLAGE OF MEAD, NEBRASKA.
Discussion was held on permitting Mead Public Schools to use the Skid Loader since they had replied that they were not interested in an Interlocal Agreement to share the lease cost or a user fee. It was agreed that the school can borrow the Skid Loader but requests the village be named as an additional insured under their liability policy. The board requests that the village be notified in advance if they know when they will be needing it.
NEW BUSINESS:
Clerk was instructed to contact John Trecek with Ameritas to attend the September 9 Regular Meeting to discuss future funding for the land dispute case. Handling of a charge for an Administration Fee to a delinquent account was discussed.
Motion by Miller, second by Wielage to adjourn at 8:30 p.m. Vote: Guyle-yes, Havelka-yes, Miller-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
Gary Guyle, Chairman
June Moline, Clerk