PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
July 14, 2020
A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held July 14, 2020 at the Mead Community Building. Chairman Thorson called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided in the Wahoo Newspaper and to the Chairman and all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman William Thorson, Trustees Jason Felty, Gary Guyle, Richard Wielage, and Rodney Wimer. Also present were Clerk June Moline and Utility/Maintenance Superintendent Nick Raver. Guests were Greg and Laura Clark, Todd and Kim Clark, Rick Miller, Greg LaVigne, Steve Mayfield, Shari Else, Josh Girmus, and Gary and Judy Rasmus.
The posting of the Open Meetings Law was noted.
Motion by Wielage, second by Wimer, to adopt the agenda. Vote: Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
The minutes of the June 9 Regular Meeting were accepted.
Motion by Guyle, second by Felty, to approve the Treasurer’s Report showing $833,969.07 total checking/savings balance ending June 30. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.
Motion by Thorson, second by Wimer, to approve Change Order #2 to Maguire Iron. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.
Motion by Wimer, second by Thorson, to approve Pay Certificate #13 to Maguire Iron in the amount of $58,385.96 as final payment. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes; motion carried 5-0.
Motion by Thorson, second by Felty, to approve payment to Southeast Nebraska Development District for $425.00 annual membership and $171.00 for annual housing membership. Vote: Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 5-0.
Motion by Felty, second by Guyle, to approve the claims of $131,490.91 for payment. Vote: Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 5-0. Claims being:
Claims being:
| 644 | Ethan Wagner | Refund Utility Deposit | $150.00 |
| 132136 | Post Office | Postage – Certified Mail | $110.00 |
| 4423 | Post Office | Stamps | $110.00 |
| 3512 | Post Office | Stamps | $110.00 |
| 645 | Melissa Luers | Refund Utility Deposit | $150.00 |
| 132137 | Wahoo-Waverly-Ashland Newspapers | Publications | $79.49 |
| 132138 | Village of Mead Debt Service | Transfer to Debt Service | $10,000.00 |
| 4424 | Village of Mead Debt Service | Transfer to Debt Service | $10,000.00 |
| 3513 | Village of Mead Debt Service | Transfer to Debt Service | $10,000.00 |
| 646 | Matthew Bratsburg | Refund Utility Deposit | $150.00 |
| 61520 | Bank of Mead | Service Fees (2) | $20.00 |
| 132139 | Nicholas Raver | Cell Phone – Jun 2020 | $70.00 |
| 132140 | Constellation | Natural Gas | $19.00 |
| 4425 | Constellation | Natural Gas | $4.00 |
| 3514 | Constellation | Natural Gas | $4.00 |
| 132141 | Midwest Radar & Equipment | Test Radar | $40.00 |
| 4426 | NE Public Health Environmental Lab | Water Tests | $32.00 |
| 132142 | Petty Cash | Office Supplies | $2.67 |
| 4427 | Petty Cash | Postage | $1.60 |
| 3515 | Petty Cash | Mileage – Waverly Ameritas Bond | $40.25 |
| 132143 | Prochaska Repair | Repairs – Tractor | $176.26 |
| 4428 | Prochaska Repair | Repairs – Tractor | $176.26 |
| 3516 | Prochaska Repair | Repairs – Tractor | $176.26 |
| 132155 | Matrix Trust Company | 414(h) Plan | $443.97 |
| 61820 | Internal Revenue Service | SS/Med/FIT Jun 2020 | $2,199.64 |
| 61920 | Nebraska Department of Revenue | SIT Qtr 2 2020 | $946.55 |
| 132156 | 92West | Website Support | $89.00 |
| 132157 | All Sweep | Street Cleaning | $1,500.00 |
| 132158 | Bomgaars | Weed Control, Repairs | $117.16 |
| 4429 | Bomgaars | Weed Control, Repairs | $70.16 |
| 3517 | Bomgaars | Weed Control, Repairs | $70.16 |
| 132159 | Stander Trucking | Unwashed O/S | $1,138.23 |
| 132160 | Post Office | Postage – Certified Mail | $97.30 |
| 132161 | Amazon | Library Materials, Supplies | $325.83 |
| 132162 | Black Hills Energy | Natural Gas | $42.02 |
| 4430 | Menards – Elkhorn | Parts | $244.79 |
| 4431 | Municipal Supply Inc of Omaha | Parts – Hydrant at School | $125.00 |
| 4432 | Olsson | Review Well / Septic Plans – Degner | $86.77 |
| 3519 | Olsson | Review Well / Septic Plans – Degner | $86.77 |
| 132163 | SENDD | Membership Dues, Housing Dues 7/1/20-6/30/21 | $198.66 |
| 4433 | SENDD | Membership Dues, Housing Dues 7/1/20-6/30/21 | $198.67 |
| 3520 | SENDD | Membership Dues, Housing Dues 7/1/20-6/30/21 | $198.67 |
| 132164 | Stander Trucking | Unwashed O/S | $796.41 |
| 4434 | Water Engineering Inc | Water Product | $459.14 |
| 62820 | Windstream | Telephone | $240.27 |
| 62920 | Windstream | Telephone | $114.54 |
| 63020 | Windstream | Telephone | $114.54 |
| 132165 | Chase Card Services | Covid-19 Safety Products | $110.28 |
| 4435 | Chase Card Services | Covid-19 Safety Products | $55.14 |
| 3521 | Chase Card Services | Covid-19 Safety Products, Aquacide Product | $400.14 |
| 4436 | One Call Concepts | Locate Fee | $6.08 |
| 52 | Olsson | Professional Fees – Water Project 5/10/20 0 6/20/20 | $16,030.21 |
| 132173 | Matrix Trust Company | 414(h) Plan | $443.97 |
| 132174 | Frontier Cooperative | Fuel | $72.94 |
| 4437 | Frontier Cooperative | Fuel | $44.93 |
| 3522 | Frontier Cooperative | Fuel | $44.93 |
| 132175 | Mead Signs | Signs / Stands (3) | $42.53 |
| 4438 | Mead Signs | Signs / Stands (3) | $42.53 |
| 3523 | Mead Signs | Signs / Stands (3) | $42.53 |
| 4439 | USA Blue Book | Stenner Pump | $516.49 |
| 132176 | Verizon | Police Cell | $54.46 |
| 70820 | NE Dept of Revenue | Sales Tax Jun 2020 | $1,531.40 |
| 132177 | Omaha Public Power District | Electricity | $1,025.90 |
| 4440 | Omaha Public Power District | Electricity | $387.74 |
| 3524 | Omaha Public Power District | Electricity | $329.28 |
| 132178 | Wahoo-Waverly-Ashland Newspapers | Publications – Hearings | $72.52 |
| 3525 | Wahoo-Waverly-Ashland Newspapers | Publications | $69.41 |
| 132179 | Wahoo Concrete | Concrete – First and Elm Streets | $763.00 |
| 132180 | Big Red Home Improvement | Concrete Repairs – First and Elm, Third-Fourth and Cedar | $1,997.00 |
| 54 | Maguire Iron Inc | Completion | $58,385.96 |
| Payroll Fund | $7,495.50 |
SCHEDULED GUEST: Gary Rasmus
Gary presented photographs of a tree located in an alley west of his property. He stated the tree appears to be rotting and his concern is if not removed it could fall and damage his shed. He also informed the board that there are several other elm trees in the immediate area that are in the same condition. No action was taken.
Motion by Wielage, second by Wimer, to enter a public hearing at 6:10 p.m. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.
PUBLIC HEARING:
Thorson called the hearing to order at 6:10 p.m. Roll call showed Felty, Guyle, Thorson, Wielage, and Wimer present.
Motion by Guyle, second by Wimer, to adopt the agenda. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.
Thorson stated the purpose of the hearing was to address a request from Josh Girmus to rezone Lot 13, Girmus Subdivision, from Light Industrial to Suburban Residential. The intent is that the property is under contract for future construction of a shouse (shed house).
Thorson called for public input.
Motion by Felty, second by Wimer, to return to regular session at 6:15 p.m. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes; motion carried 5-0.
A letter was reviewed from Village Engineer, Ben Day, indicating the subdivision in its entirety has been replatted to provide additional smaller lots, several less than three acres in size. The Nebraska Department of Environment and Energy (NDEE) requires that subdivisions where an onsite wastewater treatment system (septic tank and leach field) is proposed for lots less than three acres in size, the owner must submit an application for subdivision review and receive approval from the NDEE for the development. Setbacks required by the Nebraska Department of Health and Human Services (NDHHS) for installation of wells were also reviewed. Josh anticipates documents from his engineer will be provided to NDEE and NDHHS for their review by the end of the week.
Motion by Felty, second by Wielage, to approve Ordinance No. 750, Rezone Lot 13, Girmus Subdivision, from Light Industrial to Suburban Residential, contingent upon receipt of official documents authorizing installation of a well and septic system on the one-acre property from Josh’s engineer, Lamp Rynearson and the NDEE and NDHHS. Vote: Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 5-0.
ORDINANCE NO. 750
AN ORDINACE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA TO AMEND THE OFFICIAL ZONING MAP OF THE VILLAGE OF MEAD, NEBRASKA, BY CHANGING THE FOLLOWING PROPERTY LOCATED AT 1449 GIRMUS DRIVE, MEAD, SAUNDERS COUNTY, NEBRASKA, LEGALLY DESCRIBED REAL ESTATE, TO WIT:
LOT 13, MEAD, SAUNDERS COUNTY, NEBRASKA
FROM LIGHT INDUSTRIAL DISTRICT (M-1) to SUBURBAN RESIDENTIAL DISTRICT (SR) ; TO AMEND THE MEAD COMPREHENSIVE PLAN PREVIOUSLY ADOPTED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, AS IT PERTAINS TO THIS AREA TO BE REZONED, AS AFORENOTED; TO AUTHORIZE THE CHAIR OF THE BOARD OF TRUSTEES AND THE CLERK OF THE VILLAGE OF MEAD TO AMEND THE OFFICIAL MAP OF THE VILLAGE OF MEAD, PURSUANT TO THIS ORDINANCE.
Motion by Wimer, second by Thorson, to enter a public hearing at 6:18 p.m. Vote: Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
PUBLIC HEARING:
Thorson called the hearing to order at 6:18 p.m. Answering roll call were Felty, Guyle, Thorson, Wielage, and Wimer.
Motion by Thorson, second by Wimer, to adopt the agenda. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.
An application for a Conditional Use Permit from Greg LaVigne, Security Fence Inc., to erect a 4’x8’ sign on the northwest intersection of County Road 10 and Sunburst Lane was addressed.
Public input was called.
Motion by Wimer, second by Guyle, to adjourn at 6:21 p.m. to regular session. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.
Discussion was held by the board. Motion by Thorson, second by Guyle, to approve Ordinance No. 751, Conditional Use Permit to Security Fence Inc. to erect a sign at PT NE & PT NE NW 2-14-8 in the Agricultural District. Noted was that setbacks of 25’ must be met. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes; motion carried 5-0.
ORDINANCE NO. 751
AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO AMEND THE OFFICIAL ZONING MAP OF THE VILLAGE OF MEAD, NEBRASKA, PERTAINING TO THE FOLLOWING DESCRIBED REAL ESTATE, TO WIT:
PT NE & PT NE NW 2-14-8, MEAD, SAUNDERS COUNTY, NEBRASKA
BY ALLOWING THEREON A CONDITIONAL PERMITTED USE FOR A SIGN TO BE PLACED AT THE NORTHWEST CORNER OF THE INTERSECTION OF CO RD 10 AND SUNBURST LANE WITH A TWENTY-FIVE (25’) FOOT SETBACK FOR CLEAR VIEW ZONE TRIANGLE, OR CONSTRUCTION TO BE OF LESS THAN EIGHTEEN (18”) INCHES AND/OR GREATER THAN EIGHT (8’) FEET, IN THE AGRICULTURAL ZONING DISTRICT OF THE VILLAGE OF MEAD, NEBRASKA.
Motion by Wielage, second by Guyle, to adjourn to a public hearing at 6:22 p.m. Vote: Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 5-0.
PUBLIC HEARING:
A public hearing was called to order at 6:22 p.m. by Chairman Thorson. Roll call showed the following board members present: Felty, Guyle, Thorson, Wielage, Wimer.
Motion by Thorson, second by Wielage, to adopt the agenda. Vote: Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
Thorson stated an Application for a Variance was received from Greg and Laura Clark to place a modular home at 421 S. Cedar Street. The Clarks indicated the required setbacks could not be met due to the size of the lot. Greg stated a modular home would meet village code.
Thorson called for public input. Steve Mayfield stated it would limit his options for his property located to the west. He stated the properties were originally four 24’ lots and then split into two and sold separately to the Clarks and himself. Rick Miller and Nick Raver supported the variance as there are many lots in town that do not meet current code because they are limited in size and felt another residence would be beneficial to the community.
Motion by Thorson, second by Wimer, to adjourn the public hearing at 6:39 p.m. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.
Upon discussion the board sought plans for the size of the house and location on the lot. The Clarks could not provide that information.
Motion by Thorson, second by Felty, to table any action on the request for a variance until the August 11 board meeting at which time the Clarks are to present a plan for modular size and location with setbacks. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.
PLANNING COMMISSION REPORT:
The minutes of the June 22 regular meeting and three public hearings and permit approved were accepted. Permit being: 20-10, R. Scott Morin to construct a wood deck.
Motion by Felty, second by Thorson, to approve Building Permit 20-11, Michael Kuehn to construct an addition to a pole building at 1056 Co Rd M. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes; motion carried 5-0.
Motion by Wimer, second by Thorson, to approve Building Permit 20-14, Security Fence Inc. to erect a sign an PT NE & PT NE NW 2-14-8. Vote: Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
Motion by Wimer, second by Thorson, to approve Building Permit 20-12, Brian Degner to install a well at 1055 Gassert Drive. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.
Motion by Wimer, second by Guyle, to approve Building Permit 20-13, Brian Degner, to install a septic system at 1055 Gassert Drive. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.
Motion by Wielage, second by Thorson, to void Building Permit 19-18, Girmus Investments, LLC to construct a shop/office, 6’ fence, well and septic system at 1058 Sunburst Lane. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes; motion carried 5-0.
UTILITY/MAINTENANCE SUPERINTENDENT REPORT: Nick Raver
Raver reported repair to the chlorinator, lagoon issue, patching of numerous streets, and scheduled Oak Street project.
POLICE REPORT: Jerry Carlson
The monthly police report was accepted.
LIBRARY REPORT:
The June 15 Library Board meeting minutes and resignations of Laurie Van Ackeren and Lori Moseman were accepted.
Motion by Wimer, second by Thorson, to approve Kylie Dorner as Library Director. Vote: Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes, Wielage-no; motion carried 4-1.
NEW BUSINESS:
Wimer introduced and motioned to waive three readings of Ordinance No. 753. Second by Thorson. Vote: Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
Motion by Thorson, second by Felty, Authorizing the issuance, sale, and delivery of General Obligation Water Bonds, Series 2020, of the Village of Mead, Nebraska in an aggregate principal amount not to exceed $2,600,000 to finance and refinance the interim costs of constructing improvements to the village’s water system. Vote: Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
ORDINANCE NO. 753
AN ORDINANCE AUTHORIZING THE ISSUANCE, SALE, AND DELIVERY OF GENERAL OBLIGATION WATER BONDS, SERIES 2020, OF THE VILLAGE OF MEAD, NEBRASKA IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $2,600,000 TO FINANCE AND REFINANCE THE INTERIM COSTS OF CONSTRUCTING IMPROVEMENTS TO THE VILLAGE’S WATER SYSTEM; PRESCRIBING THE FORM AND CERTAIN DETAILS OF THE BONDS AND PROVIDING FOR THE FIXING AND ESTABLISHING OF OTHER DETAILS OF THE BONDS; PROVIDING FOR THE LEVY AND COLLECTION OF AN ANNUAL TAX FOR THE PURPOSE OF PAYING THE PRINCIPAL OF AND INTEREST ON THE BONDS AS THEY BECOME DUE; DESIGNATING THE BONDS AS QUALIFIED TAX EXEMPT OBLIGATIONS; ADOPTING CERTAIN POST-ISSUANCE TAX COMPLIANCE AND DISCLOSURE POLICIES AND PROCEDURES WITH RESPECT TO THE BONDS; AUTHORIZING CERTAIN OTHER DOCUMENTS AND ACTIONS IN CONNECTION THEREWITH.
Motion by Felty, second by Wimer, to approve a permit to Justin Brabec to grind concrete for a driveway entrance. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.
Motion by Thorson, second by Guyle, to permit municipal approval for a Special Designated Liquor License to Mead Days Association on June 18 and 19, 2021 at the Mead Park during Mead Days. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.
Motion by Wimer, second by Guyle, to adjourn to Executive Session at 7:07 p.m. for job performance of personnel, in order to prevent needless injury to the persons involved. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes; motion carried 5-0.
Motion by Thorson, second by Guyle, to reconvene in regular session at 7:44 p.m. Vote: Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
Wielage introduced, motioned to waive three readings and adopt Ordinance No. 752, Set wages for the Utility/Maintenance Superintendent; Police Chief/Zoning Administrator/Nuisance Enforcement Officer; Library Director, and Library Aide. Felty seconded the motion. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.
ORDINANCE NO. 752
AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO PROVIDE FOR AMENDMENT OF THE WAGE OR SALARY OF THE UTILITY/MAINTENANCE SUPERINTENDENT; POLICE CHIEF/ZONING ADMINISTRATOR/NUISANCE ENFORCEMENT OFFICER; LIBRARY DIRECTOR; AND LIBRARY AIDE OF THE VILLAGE OF MEAD, NEBRASKA.
Motion by Wimer, second by Guyle, to adjourn at 8:00 p.m. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.
William Thorson, Chairman
June Moline, Clerk