Board of Trustees Regular Meeting and Public Hearings (2) 08-JAN-19

PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
January 8, 2019

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held January 8, 2019 at the Village Office. Chairman Guyle called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided in the Wahoo Newspaper and the Chairman and all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman Gary Guyle; Trustees William Thorson, Richard Wielage, and Rodney Wimer. Absent was Trustee Jason Felty. Also present were Clerk June Moline, Police Chief Jerry Carlson, and Library Director Laurie VanAckeren. Guest was Brian McVey.

The posting of the Open Meetings Law was noted.

Motion by Wimer, second by Thorson, to adopt the agenda. Vote: Felty-absent, Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 4-0.

The minutes of the December 11, 2018 Regular Meeting and Public Hearing were accepted as presented.

Motion by Thorson, second by Wielage, to approve the Treasurer’s Report showing $549,436.81 total checking/savings balance ending November 30, 2018. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 4-0.

Motion by Wimer, second by Guyle, to approve payment to Maquire Iron, Inc. for $213,300.00 for equipment and labor for the water project. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes; motion carried 4-0.

Motion by Wielage, second by Guyle, to approve the claims of $304,403.36 for payment. Vote: Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes, Thorson-yes; motion carried 4-0. Claims being:

4099 Inspro Insurance Insurance – Meter Reader $33.00
4100 NE Public Health Environmental Lab Water Tests $15.00
4101 Nicholas Raver Cell Phone Dec 2018 $40.00
131393 Petty Cash Postage, Mileage, Gift, Office Supplies $81.47
4102 Petty Cash Postage, Mileage $6.60
3719 Petty Cash Postage, Mileage $4.98
131394 Post Office Stamps $50.00
4103 Post Office Stamps $50.00
3720 Post Office Stamps $50.00
131395 Inspro Insurance Bond – Chairman $100.00
131396 Bomgaars Repairs, Diesel Fuel $63.65
4104 Bomgaars Repairs, Diesel Fuel $147.58
3721 Bomgaars Repairs, Diesel Fuel $63.65
131407 Matrix Trust Co 414(h) Plan $424.95
122218 Internal Revenue Service SS/Med/FIT Dec 2018 $2,167.78
122318 Nebraska Department of Revenue SIT Qtr 4 2018 $895.10
131408 Village of Mead Water Fund Transfer (Olsson 2) $15,205.41
4107 First National Bank Interest – Water Bonds $762.72
131409 JEO Consulting Group Inc Street Superintendent through 12/14/18 $1,000.00
122718 Windstream Telephone $240.74
122818 Windstream Telephone $115.31
122918 Windstream Telephone $115.31
131410 Big Rig Truck Accessories Repairs Snowplow $237.33
10 Village of Mead General Fund Transfer (Olsson 2) $15,205.41
131411 Black Hills Energy Natural Gas $68.69
4108 Black Hills Energy Natural Gas $11.08
3723 Black Hills Energy Natural Gas $11.08
131413 92West Website Support $89.00
131414 Chase Payroll Subscription, Library Supplies $418.70
4109 Chase Payroll Subscription $150.19
3724 Chase Payroll Subscription $150.19
131415 Inspro Insurance Bond – Clerk/Treasurer $100.00
4110 One Call Concepts Locate Fee $3.00
131416 Verizon Police Cell $53.80
11 Maguire Iron Equipment $213,300.00
10319 NE Dept of Revenue Sales Tax Dec 2018 $1,405.68
131423 Konecky Oil Fuel $17.54
4113 Konecky Oil Fuel $17.53
3725 Konecky Oil Fuel $17.53
12 Olsson Professional Fees – Water Project 12/2/18 – 12/29/18 $5,916.83
131421 Matrix Trust Co 414(h) Plan $196.13
131422 Matrix Trust Co 414(h) Plan $228.82
131424 G & L Cafe Appreciation Dinner $857.60
4114 Bromm, Lindahl, et al Attorney Fees – Water Project $58.00
3726 Wahoo Newspaper Publication $139.18
4115 NMC Block Heater $28,065.00
4116 NMC Generator Sales Tax $1,543.58
Payroll Fund $7,264.57

Motion by Thorson, second by Wimer, to adjourn to a public hearing at 6:03 p.m. Vote: Wimer-yes, Felty-absent, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 4-0.

PUBLIC HEARING:
The public hearing was called to order at 6:03 p.m. Answering roll call were Chairman Guyle; Trustees Thorson, Wielage, and Wimer. Absent was Trustee Felty.

Motion by Wimer, second by Thorson, to adopt the agenda. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 4-0.

Guyle reported the purpose of the public hearing was to address the One and Six Year Plan for Street Improvements.

Guyle called for public input.

Motion by Wimer, second by Thorson, to adjourn the public hearing at 6:04 p.m.. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent; Guyle-yes; motion carried 4-0.

REGULAR SESSION:
Following discussion, a motion was made by Wimer to introduce and adopt Resolution 19-01, One and Six Year Plan for Street Improvements. A second was made by Wielage. Vote: Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes, Thorson-yes; motion carried 4-0.

VILLAGE OF MEAD
RESOLUTION NO. 19-01

The following resolution was introduced by Rodney Wimer, who moved its adoption, and seconded by William Thorson,

“WHEREAS, the Village Street Superintendent has prepared and presented a One Year and Six Year Plan for Street Improvement Program for the Village of Mead, Nebraska, and

WHEREAS, a public hearing was held on the 8th day of January, 2019 to present this plan and there were no objections to said plan.

Motion by Wielage, second by Guyle, to adjourn to a public hearing at 6:05 p.m. Vote: Wimer-yes, Felty-absent, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 4-0.

PUBLIC HEARING:
Chairman Guyle called the hearing to order at 6:05 p.m. Answering roll call were Chairman Guyle; Trustees Thorson, Wielage, and Wimer. Absent was Trustee Felty.

Motion by Thorson, second by Wielage, to adopt the agenda. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 4-0.

Guyle indicated the purpose of the hearing was to address an application from 3WG, LLC for a Class C Liquor License for G & L Café. Owner Brian McVey said he along with two others have purchased the café from Gus and Layla Giorgakopoulos and wish to continue operations with a liquor license for the establishment.

Guyle called for public input.

Motion by Wielage, second by Thorson, to adjourn at 6:08 p.m. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes; motion carried 4-0.

REGULAR SESSION:
Wimer introduced and motioned to adopt Resolution 19-05, approve a recommendation to the Nebraska Liquor Control Commission to approve a Class C Liquor License to 3WG, LLC dba as G & L Café, Mead, Nebraska. The motion was seconded by Thorson. Vote: Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes, Thorson-yes; motion carried 4-0.

RESOLUTION 19-05

A RESOLUTION OF THE CHAIRMAN AND BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA RECOMMENDING TO THE NEBRASKA LIQUOR CONTROL COMMISSION, APPROVAL OF THE CLASS C LIQUOR LICENSE APPLICATION TO 3WG, LLC dba G&L CAFÉ, IN MEAD, NEBRASKA.

WHEREAS, 3WG, LLC dba G&L Café, 102 West Fourth Street, Mead, Nebraska, has applied to the Nebraska Liquor Control Commission for a Class C Liquor License, and

WHEREAS, the Nebraska Liquor Control Commission has notified the Village of said application, and

WHEREAS, the Village has adopted local licensing standards to be considered in making recommendations to the Nebraska Liquor Control Commission, and

WHEREAS, said licensing standards have been considered by the Board of Trustees in making its decision,

NOW, THEREFORE BE IT RESOLVED, that the Chairman and Board of Trustees of Mead, Nebraska, hereby recommend to the Nebraska Liquor Control Commission approval of the Class C Liquor License application submitted by G&L Café, 102 West Fourth Street, Mead, Saunders County, Nebraska.

CLERK REPORT: Moline reported on recent contact with salesman regarding status of the tar order, presented permits issued for building and demolition projects during 2018, attorney response to questions requested by the board, and that Region V will no longer be recycling paper products. Upcoming events were noted: Pet Clinic/License Day – March 30, Mead Garage Sale Day – May 4, and Mead Clean-up Day – June 1.

POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT: Jerry Carlson
The Monthly Police Report was reviewed. Carlson presented a detailed report on recent phone conversations with a homeowner regarding his property in which Carlson requested a home inspection by the Municipal Board of Health. The owner stated the property has been sold but would not provide further information to Officer Carlson. The board agreed to allow Carlson until the February 12 board meeting to find information of the new owner and at present still maintain that a home inspection be completed whether it be the current or future owner of the house. A run-down of conversations between Police Chief Carlson and the owner are: December 12, 2018 – Village of Mead Board of Trustees requested at their December 11 board meeting that the Municipal Board of Health conduct a walk-through of the house concerning safety issues; December 18 – contact with the owner to conduct such a walk-through; December 30 – was told house was sold; Carlson still asked to conduct a walk-through; January 2, 2019 – Carlson requested owner’s attendance at the January 8 board meeting to discuss the status of the house. In addition, the owner did ask that an inspector be present for any inspection and Carlson noted that he would include Building Inspector Terry Miller along with the Board of Health.

Library Director VanAckeren presented colored pictures from the children at Story Time to Carlson for National Thank Police Officer Day.

NEW BUSINESS:
Motion by Wielage, second by Thorson, to approve the bid of $5,511.00 from Thiele GeoTech for geotechnical exploration for the paving project along N. Oak Street. Vote: Wimer-yes, Felty-absent, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 4-0.

Guyle introduced and motioned to adopt, second by Wimer, Resolution 19-02, Amend the Employee Handbook. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 4-0.

RESOLUTION NO. 19-02

WHEREAS, the following amendments were made to the Employee’s Handbook:
WHEREAS, regulations will be amended in the Employee’s Handbook;
WHEREAS, the regulations shall be amended under Pay Policies and Job Description;
WHEREAS, the amendments shall be with the addition of “Paychecks shall be distributed the following Tuesday” and amendment of the desired qualifications of the Utilities Superintendent.
WHEREAS, the Board of Trustees of the Village of Mead has reviewed the amendments before them;

WHEREAS, regulations as described are:
PAY DAY
All employees are paid on a bi-weekly basis, unless approval is given by the Village Board. Time cards for hourly paid employees must be turned in on each Friday in the A.M. or last working day of the month, whichever applies. If the last day of the week falls on a Holiday, hours must be turned in on the preceding day. Paychecks shall be distributed the following Tuesday.;

and,

UTILITIES / STREET / MAINTENANCE SUPERINTENDENT

OBJECTIVES
To perform the duties of the Utilities / Street / Maintenance Superintendent as prescribed by ordinance.

RESPONSIBILITIES AND DUTIES
STREETS AND SIDEWALKS
1. Snow removal as necessary, streets to be widened when time permits.
2. All sidewalks on Village owned property to be cleaned of snow as soon as possible.
3. Fire Station snow removed as soon as possible.
4. Snow and weeds removed from around fire hydrants.
5. Main street intersections and walkways salted and sanded.
6. Main culverts should not have snow plowed in them.
7. Streets swept as needed. Schedule to be arranged.
8. Debris picked up when needed.
9. All storm sewers to be kept clean especially checked after any rain or storm period.
10. Culverts and ditches to be kept open at all times. To be checked monthly.
11. Grade and gravel streets as necessary.
12. Problem intersections maintained for safety.
13. Painting of yellow, white lines when needed.
14. Maintain brush pile and lawn compost.
15. Maintain schedule to spray mosquitoes.
16. Display Christmas decorations, banners and signs as required.
17. Maintain decorative lights.
18. Contact OPPD regarding streetlight maintenance when required.
19. Contact resources to assist with storm sewers when necessary.
20. Keep alert to overhanging tree branches along the streets.

SNOW REMOVAL PRIORITIES
Fire Station
Main Streets
Access Road to Highway
Residential Streets and Alleys

RESPONSIBILITIES AND DUTIES
SEWER AND WATER
1. Check pumps and motors daily.
2. Maintenance as needed on pumps and motors.
3. Keep daily records on all wells and sewer plant.
4. Check manholes periodically.
5. Clean all sewer lines bi-annually – spring and fall.
6. Flush all fire hydrants monthly, weather permitting, with notice to be posted to the public three days prior to the scheduled flushing.
7. Make sure all water samples are sent in at the proper time.
8. Sewer plant is maintained and in proper working order.
9. Make sure all laboratory tests are taken and that all reports are maintained and sent in to the State Health Department.
10. Annually make out a budget for all departments (sewer, water and streets) with clerk.
11. Work with office manager to make sure all meters are read at the proper time.
12. Read meters when a customer moves from one location to another.
13. Supply shut off notices to delinquent customers and make water shut-offs as required.
14. Maintain Water Treatment facility.
15. Maintain water meters.

RESPONSIBILITIES AND DUTIES
PARK MAINTENANCE
1. Paint and repair picnic tables are needed.
2. Paint and repair playground equipment as needed.
3. Prepare restrooms in spring, after danger of freezing has passed and prepare for winter and lock up in the fall. Turn water on and off as seasons’ permit.
4. Check restrooms weekly.
5. Unlock and lock restroom located at the playground daily.
6. Pick-up all debris in park area and empty trash containers weekly. Sweep pavilion as needed.
7. Trim all trees when needed.
8. Water all trees weekly.
9. Mulch trees and flower displays annually.
10. Spray trees as needed in spring and fall and fertilize.
11. Keep buildings in good repair; paint and repair when necessary.
12. Report major problems to the Village Board.
13. Supervise all Park and Recreation Programs.
14. Contact Personnel when necessary regarding recycling bins.
15. Assist residents with equipment rental.
16. Maintain quonset and maintenance garage.
17. Make necessary repairs at Community Building.
18. Assist with check-out of tables and chairs.
19. Complete repairs at the village office and library as needed.

RELATIONS
Reports to
Chairman and Village Council
Directs
Water, sewer and street departments
Coordinates and Cooperates with
1. Internal
a. Chairman and Village Council
b. Village Clerk/Treasurer
2. External
a. Public
b. Village Engineers

AUTHORITY AND ACCOUNTABILITY
The Utilities Superintendent is accountable to the Chairman and Board of Trustees.

DESIRED QUALIFICATIONS
1. High School Education and applicable knowledge of job through a minimum of one (1) year experience in this type of work.
2. Sufficient knowledge and skill to perform all of his duties safely and efficiently. Some computer knowledge required.
3. Administrative abilities and capable of directing employees.
4. Utilities Superintendent must have the required number of credit hours and be certified as a Grade IV Water Operator and Level I Wastewater Lagoon Operator. Must be able to obtain certification within two (2) series of classes scheduled. Upon meeting these certifications, the Utilities Superintendent is required to continue his/her education to obtain Grade III Water Operator within the desired timeframe set by the village board.

The Utilities Superintendent must meet all four (4) of the above qualifications. The Utilities Assistant Back-up Operator must meet the same qualifications. one (1) and two (2).

Guyle introduced and motioned to approve first reading of Ordinance No. 723, Amend Chapter 9, Section 9-201, Building Permits. The motion was seconded by Wielage. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes; motion carried 4-0.

Motion by Guyle, second by Wimer, to authorize the Clerk and Chairman of the Board to purchase a generator, handheld meter reader, and auto gun. Vote: Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes, Thorson-yes; motion carried 4-0.

Moline presented proposals from three financial institutions to finance the purchase of the generator, handheld meter reader and auto gun. Proposals for a three-year loan being: Bank of Mead 3.25%, Wahoo State Bank 5.75%, and Union Bank and Trust 5.4%.

Motion by Wimer, second by Guyle, to approve Resolution 19-03, Three-year loan with the Bank of Mead to purchase a generator, handheld meter reader, and auto gun at an interest rate of 3.25%. Vote: Wimer-yes, Felty-absent, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 4-0.

RESOLUTION 19-03

WHEREAS, the board of trustees of any village may by resolution provide for direct borrowing from a financial institution for the purchase of equipment, construction of improvements or refinancing of existing indebtedness upon a certification in the resolution authorizing the direct borrowing that:

a. Financing the purchase of property, construction of improvements or refinancing of existing indebtedness through traditional bond financing would be impractical;
b. Financing the purchase of property, construction of improvements or refinancing of existing indebtedness through traditional bond financing could not be completed within the time restraints facing the village; or
c. Financing the purchase of property, construction of improvements or refinancing of existing indebtedness through direct borrowing would generate taxpayer savings over traditional bond financing, and

WHEREAS, prior to approving direct borrowing, the board of trustees shall include in any public notice required for meetings a clear notation that the resolution authorizing direct borrowing from a financial institution will appear on the agenda; and to purchase a Generator at a cost of $28,065.00 and from Core and Main a Handheld Meter Reader and Auto Gun at a cost of $9,010.65.

Discussion was held on the status of the depot building as Bill Thorson has shown interest in acquiring the building. Bids were sought in August, but since no interest was shown the building remains at its present location. Following discussion, it was decided that the building would be turned over to Bill at no cost but with expectation prior to receipt of a “Bill of Sale” he would remove the foundation from the site and fill the hole with dirt.

Guyle introduced and motioned to adopt, second by Wielage, Resolution 19-04, Dispersal of the Depot Building located at 110 E. First Street, Mead. Vote: Guyle-yes, Thorson-abstain, Wielage-yes, Wimer-yes, Felty-absent; motion carried 3-1 with 1 abstention.

RESOLUTION NO. 19-04

WHEREAS, the Village of Mead, Saunders County, Nebraska, is the owner of the following described fixture on real property, to wit:

Depot Building located at 110 E. 1st Street on Tract 3 of Mead Tracts in Village of Mead, Saunders County, Nebraska., and,

WHEREAS, the Village of Mead approved Resolution No. 18-05 on July 10, 2018 authorizing the sale of the structure, with the process by which to follow, by public bid, and,

WHEREAS, no remonstrance notices were filed the Village Clerk and no bids were submitted, and

WHEREAS, the Board of Trustees has the authority to dispose of the property by method it deems best, and

WHEREAS, William Thorson has offered to purchase the building and remove the building no later than May 31, 2019 for consideration of removal of the foundation and leveling the ground.

Motion by Wimer, second by Thorson, to recommend that the Nebraska Liquor Commission issue a Special Designated Liquor License to Mead Fire Department to serve alcohol at a Wild Game Feed on February 16 at the Mead Fire Hall. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes; motion carried 4-0.

Motion by Thorson, second by Wielage, to recommend that the Nebraska Liquor Commission issue a Special Designated Liquor License to Mead Days Committee to serve alcohol at the Mead Park during Mead Days on June 14 and 15. Vote: Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes, Thorson-yes; motion carried 4-0.

Motion by Wimer, second by Thorson, to enter executive session at 7:00 p.m. for the prevention of needless injury to the reputation of an individual during an employee evaluation. Vote: Wimer-yes, Felty-absent, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 4-0.

Motion by Wimer, second by Wielage, to reconvene to regular session at 7:12 p.m. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 4-0.

Wimer introduced and motioned to waive three readings and adopt Ordinance No. 724, Set wage for Clerk/Treasurer with a 3% wage increase. The motion was seconded by Wielage. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 4-0.

ORDINANCE NO. 724

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO PROVIDE FOR AMENDMENT OF THE WAGE OR SALARY OF CLERK/TREASURER OF THE VILLAGE OF MEAD, NEBRASKA; TO PROVIDE DEFINITIONS.

Motion by Guyle, second by Thorson, to adjourn at 7:12 p.m. Vote: Thorson-yes, Wimer-yes, Wielage-yes, Felty-absent, Guyle-yes; motion carried 4-0.

Gary Guyle, Chairman
June Moline, Clerk