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PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
September 14, 2021

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held September 14, 2021 at the Mead Community Building. Chairman Thorson called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided in the Wahoo Newspaper and to all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman William Thorson, Trustees Jason Felty, Jason Lee, Daniel Simon and Richard Wielage. Also present was Clerk June Moline. Guests were David Scribner, Greg LaVigne, Andrew Jackson, David MacDonald, Josh Girmus, Brian and Danelle Degner, Rod and Peggy Wimer, and Levi Durnal.

The posting of the Open Meetings Law was noted.

Motion by Lee, second by Felty, to adopt the agenda. Vote: Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.

The minutes of the August 10 Regular Meeting, Budget Workshop and Public Hearing were accepted.

Motion by Wielage, second by Thorson, to approve the Treasurer’s Report showing $920,313.83 total checking/savings balance ending August 31, 2021. Vote: Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 5-0.

Motion by Simon, second by Lee, to adjourn to a Public Hearing at 6:01 p.m. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-yes; motion carried 5-0.

PUBLIC HEARING:
Thorson called the hearing to order at 6:01 p.m. Roll called showed Chairman Thorson; Trustees Felty, Lee, Simon and Wielage present.

Motion by Felty, second by Simon, to adopt the agenda. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-yes, Simon-yes; motion carried 5-0.

Thorson stated the purpose of the hearing was to hear testimony of support, opposition, criticism, suggestions, or observations on the One- and Six-Year Street Improvement Plan.

Thorson called for public input.

Motion by Lee, second by Felty, to adjourn to Regular Session at 6:03 p.m. Vote: Wielage-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.

NEW BUSINESS:
Simon introduced and motioned to adopt Resolution 21-13, One-and Six-Year Plan for Street Improvement Program. The motion was seconded by Wielage. Vote: Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.

VILLAGE OF MEAD
RESOLUTION NO. 21-13

The following resolution was introduced by Dan Simon, who moved its adoption,

seconded by Richard Wielage,

“WHEREAS, the City Street Superintendent has prepared and presented a

One Year and Six Year Plan for Street Improvement Program for the Village of Mead,

and

WHEREAS, a public hearing was held on the 14th day of September, 2021 to

present this plan and there were no objections to said plan;

THEREFORE, BE IT RESOLVED BY THE Chairperson and Village Board of

Trustees of Mead, Nebraska of, that the plans and data as furnished are hereby in all

things accepted and adopted.”

Felty introduced and motioned to adopt Resolution 21-14, Signing of the Municipal Annual Certification of Program Compliance 2021. Lee seconded the motion. Vote: Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 5-0.

MUNICIPAL ANNUAL CERTIFICATION OF PROGRAM COMPLAINCE
TO NEBRASKA BOARD OF PUBLIC ROADS CLASSIFICATIONS AND STANDARDS 2021

In compliance with the provisions of the State of Nebraska Statutes, sections 39-2115, 39-2119, 39-2120, 39-2121, and 39-2520(2), requiring annual certification of program compliance to the Board of Public Roads Classifications and Standards, the Village of Mead hereby certifies that it:
 has developed, adopted, and included in its public records the plans, programs, or standards required by Sections 39-2115 and 39-2119;
 meets the plans, programs, or standards of design, construction, and maintenance for its highways, roads, or streets;
 expends all tax revenue for highway, road, or street purposes in accordance with approved plans, programs, or standards, including county and municipal tax revenue as well as highway-user revenue allocations;
 uses a system of revenue and costs accounting which clearly includes a comparison of receipts and expenditures for approved budgets, plans, programs, and standards;
 uses a system of budgeting which reflects uses and sources of funds in terms of plans, programs, or standards and accomplishments;
 uses an accounting system including an inventory of machinery, equipment, and supplies;
 uses an accounting system that tracks equipment operation costs;
 has included in its public records the information required under subsection (2) of section 39-2520.

Motion by Lee, second by Felty, to adjourn to a Public Hearing at 6:10 p.m. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-yes; motion carried 5-0.

PUBLIC HEARING:
Thorson called the hearing to order at 6:10 p.m. Answering roll call were Chairman Thorson; Trustees Felty, Lee, Simon, and Wielage.

Motion by Lee, second by Felty, to adopt the agenda. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-yes, Simon-yes; motion carried 5-0.

Thorson explained the purpose of the hearing was to hear testimony of support, opposition, criticism, suggestions, or observations to amend the Fiscal Year October 1, 2020 through September 30, 2021 budget. The amendment request is due to unforeseen circumstances, actual expenditures will exceed budgeted expenditures. The excess expenditures are being incurred due to water plant construction overrun due to increased construction costs to the project.

Thorson called for public input.

Motion by Lee, second by Simon, to adjourn at 6:12 p.m. Vote: Wielage-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.

UNFINISHED BUSINESS:
Motion by Wielage, second by Lee, to approve second reading of Ordinance No. 776, Required: Performance Bond. Vote: Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.

Motion by Thorson, second by Lee, to remove from the table a petition from David Scribner to rezone Lot 3 Girmus Subdivision 2-14-8, Mead, commonly known as 1450 Girmus Drive, Mead, Saunders County, Nebraska, from (M-1) Light Industrial to (SR) Suburban Residential. Vote: Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 5-0.

David Scribner indicated he has parked a house, sunroom, and garage on the property and is therefore seeking a zoning change on the property. He indicated that he was told “it would not be an issue to request a zoning change” when he purchased the property. He stated there are four other properties that have been rezoned residential, of which three have constructed homes on.

Greg LaVigne commented that when he purchased his property, he was told the 45 acres were to be used for Light Industrial businesses. He and his neighbor, David MacDonald, fear that if this property which neighbors theirs were rezoned as residential, that Mr. Scribner were to sell the property to someone not so willing to reside by a fence or storage company. He said if Mr. Scribner should split the three acres into three one-acre parcels that would mean three possible unhappy property owners. He stated a wetland runs through the property that would encompass some of the property.

Josh Girmus, former owner of the initial 45 acres, indicated only a 10’ path is required for the ditch allowed for the wetlands designation.

Other property owners, Andrew Jackson and Brian and Danelle Degner indicated they prefer to reside by another residence rather than by an industrial business.

The Trustees expressed fire coverage, too many variances issued, the intent was that the property was for industrial growth, and time spent dealing with these properties

Motion by Thorson, second by Wielage, to deny the petition from David Scribner to rezone Lot 3 Girmus Subdivision 2-14-8, Mead from (M-1) Light Industrial to (SR) Suburban Residential. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-yes; motion carried 5-0.

NEW BUSINESS:
Motion by Felty, second by Wielage, to amend the proposal of $6,944.00 approved at the August 10 meeting for the replacement of two doors and door openers at the maintenance shop located at the water plant. The new request is for $7,075.26. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-yes, Simon-yes; motion carried 5-0.

Motion by Wielage, second by Thorson, to accept the quote from Electric Pump of $23,882.84 for a replacement pump at the sewer plant. Vote: Wielage-yes, Felty-yes Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.

Motion by Felty, second by Simon, to approve Pay Certificate #2 to Vrba Construction in the amount of $3,870.15 for balance due for installation of the water line at the water plant. Vote: Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.

Motion by Wielage, second by Simon, to approve the claims of $155,471.09 for payment. Vote: Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 5-0. Claims being:

132713 Saunders Co Register of Deeds Register Zoning Amendments, Lien, Easement $140.00
674 Village of Mead Refund Utilities Deposit to #1130 $121.33
675 Aririan Perez Refund Bal Utilities Deposit $28.67
132726 Nicholas Raver Cell Phone Aug 2021 $70.00
132727 OfficeNet Office Supplies $149.38
4682 OfficeNet Office Supplies $74.68
3971 OfficeNet Office Supplies $74.68
132724 Matrix Trust Co 414(h) Plan $475.07
132725 92West Website Support $89.00
132728 Roll Door Repairs – Door @ Quonset $21.66
4683 Roll Door Repairs Door @ Quonset $21.67
3972 Roll Door Repairs Door @ Quonset $21.67
91 Village of Mead Water Fund USDA – Reimburse Invoices – Water Project $2,361.97
92 Olsson Professional Fees – Water Project 7/11/21 – 8/7/21 $2,665.25
132729 First Wireless Shipping – Police Radio $20.84
4684 Wahoo Concrete Concrete – Water Plant 104168, 104175, 104180 $4,079.88
132730 Laurie VanAckeren Library Supplies, Materials, Mileage $266.69
82321 Kinetic Business Telephone $203.91
4685 Big Red Home Improvement Concrete Floor – Shed / Water Tower $26,891.00
132731 Bomgaars Tru Fuel, Tape $41.96
4686 NE Public Health Env Lab Water Tests $586.00
4687 USA Blue Book Gloves $86.85
4688 Wahoo Concrete Concrete – Water Plant 104187, 104206 $1,559.00
132732 Petty Cash Postage, Mileage, Clean Quonset $23.19
4689 Petty Cash Mileage, Clean Quonset $16.21
3973 Petty Cash Mileage, Clean Quonset $16.21
132733 Yutan Public Library Fees – Conference, Lodging, Membership $299.25
132734 Platte Valley Equip. Parts – Mower $22.99
4690 Platte Valley Equip. Parts – Mower $22.99
3974 Platte Valley Equip. Parts Mower $22.99
132735 Bromm, Lindahl, et al Legal Fees $139.50
4691 Bromm, Lindahl, et al Legal Fees $139.50
3975 Bromm, Lindahl, et al Legal Fees $139.50
82681 Windstream Telephone $250.00
82721 Windstream Telephone $122.09
82821 Windstream Telephone $122.09
82921 Matrix Trust Co 414(h) Plan $475.07
83021 IRS SS/Med/FIT Aug 2021 $2,703.52
132743 Black Hills Energy Natural Gas $47.14
4692 Black Hills Energy Natural Gas $7.19
3978 Black Hills Energy Natural Gas $7.19
132744 Village of Mead Water/Sewer Refund Bratsburg Deposit Check #662 (second issue) $150.00
90121 NE Dept of Revenue Waste Reduction / Recycling Fee 7/1/20 – 6/30/21 $25.00
4693 One Call Concepts Locate Fees $8.84
132746 Petty Cash – Library Library Postage, Supplies $13.70
132747 Verizon Police Cell / Phone $53.47
94 Village of Mead Water Fd USDA – Reimburse Invoices – Water Project $33,115.88
132748 Chase Agri-lime. Office Supplies, Library Supplies $2,244.64
4694 Chase Office Supplies, Water Products $206.79
3980 Chase Office Supplies, Product $501.04
132749 Frontier Coop Fuel $154.05
4695 Frontier Coop Fuel, Weedkiller $366.59
3981 Frontier Coop Fuel, Weedkiller $235.11
132750 NE Library Comm Overdrive 10/1/21 through 9/30/22 $500.00
132751 NE State Treasurer Dog / Cat Tags (62) $75.64
132752 Roll Door Repairs – Quonset Door $21.66
4696 Roll Door Repairs – Quonset Door $21.67
3979 Roll Door Repairs – Quonset Door $21.67
132753 JP Cooke Co Pet Licenses 2022 $79.90
132745 Post Office Postage – N. Oak St. Assessments $81.18
4697 AWS Well Parts – 104 S. Cedar St. $333.72
4698 Wahoo Newspaper Publications $115.28
90721 NE Dept of Revenue Sales Tax Aug 2021 $3,432.97
4700 Municipal Supply-Omaha Parts $268.64
132754 Wells Fargo Ethanol Plant Tax Aug 2021 $2,263.87
176 Bank of Mead Principal/Interest – Loans 297191, 3597, 3598 $27,061.39
132755 JEO Consulting Professional Services through 8/27/21 N. Oak St. $1,462.50
4701 OfficeNet Ink Cartridges – WTP $219.92
132756 Raider Nation Tires, Oil – Pickup $375.01
4702 Raider Nation Tires, Oil – Pickup $375.01
3982 Raider Nation Tires, Oil – Pickup $375.01
4703 Core and Main Annual Sensus Support $1,371.50
3983 Core and Main Annual Sensus Support $1,371.50
132757 Mead FFA Mulch – Library $104.70
132758 Motorola Solutions Radio – Police $2,184.70
132759 OPPD Electricity $1,134.69
4704 OPPD Electricity $658.02
3984 OPPD Electricity $134.89
4705 Roll Door Doors (2) Shed $7,075.26
91021 Matrix Trust Co 414(h) Plan $475.07
95 Vrba Const. Water Line $3,870.15
132766 Ed Schroeder Budget F/Y 10/1/21 – 9/30/22, Amend F/Y 10/1/20 – 9/30/21 $1,730.00
4706 Ed Schroeder Budget F/Y 10/1/21 – 9/30/22, Amend F/Y 10/1/20 – 9/30/21 $1,383.50
3986 Ed Schroeder Budget F/Y 10/1/21 – 9/30/22, Amend F/Y 10/1/20 – 9/30/21 $754.50
4707 Big Red Home Improve. Frame Overhead Doors WTP (2) $300.00
Payroll Fund $14,134.68

Motion by Simon, second by Thorson, to amend the October 1, 2020 through September 30, 2021 budget. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-yes; motion carried 5-0.

Motion by Felty, second by Simon, to approve SCADA On-call services with Olsson, not to exceed 10,000.00, for period September 7, 2021 through December 31, 2022. Vote: Thorson-yes, Wielage-yes, Felty-yes Lee-yes, Simon-yes; motion carried 5-0.

Felty Introduced and motioned to adopt Resolution 21-16, Sale of 1976 John Deere 46.30 Tractor and 1985 Ford F700 Dump Flatbed Truck at auction with Purple Wave until September 28, 2021. Vote: Wielage-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.

RESOLUTION NO. 21-16
SALE OF PERSONAL PROPERTY
(NEB.REV.STAT. §17-503.02)

WHEREAS, the Village of Mead, Saunders County, Nebraska, is the owner of the following described personal property, to wit: 1) 1976 John Deere 46.30 Tractor and 2) 1985 Ford F700 Dump Flatbed Truck.

WHEREAS, the Village of Mead, Nebraska, does not have a present need to retain ownership of said above-described personal property, and,

WHEREAS, the Board of Trustees of the Village of Mead, Nebraska, have determined that the fair market value of the above-described personal property is more than $5,000.00 for the tractor and less than $5,000,00 for the truck,

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, AS FOLLOWS:

1. That the above described personal property be sold by on-line auction September 28, 2021 by Purple Wave Auction as specified by the Board of Trustees of the Village of Mead, Nebraska.

2. That the terms of said sale shall be payment made in full on the date of the sale.

3. That an Ordinance shall be adopted by the Board of Trustees authorizing the sale of the above-described personal property.

4. That the Board of Trustees of the Village of Mead, Nebraska, shall provide a Bill of Sale to the above personal property indicating that said personal property is being sold “as is”, without warranty as to fitness or merchantability for any purpose, and that buyer thereof assumes all risk from the utilization of said personal property upon buyer’s possession of said item of personal property.

5. That the Buyer shall receive possession of the above-described item of personal property upon payment in full of the purchase price.

6. That the Clerk of the Village of Mead, Nebraska, shall publish notice of the sale of the above-described personal property as follows:

a. By posting a notice of intent to sell personal property in three (3) prominent places within the Village of Mead, Nebraska, for a period of not less than seven (7) days prior to the sale of the personal property and published in the Wahoo Newspaper at least seven (7) days prior to the sale.

7. If an item does not sell, the Board of Trustees may elect to scrap, destroy or forward the item to an auction service for dispersal.

Motion by Simon, second by Lee, to approve a contract with Edward Schroeder, CPA, to complete the audit required by the USDA for the water project. Vote: Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.

Motion by Lee, second by Simon, to accept the resignation of Nicholas Raver as Utilities/Maintenance Superintendent. Vote: Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 5-0.

Discussion was held on the process of hiring a Utilities/Maintenance Superintendent. No action was taken on locking in a fixed price for physical natural gas supply with Constellation at .70034/therm for November 2021 through October 2022. Thorson noted that he has ordered a replacement culvert to be placed at 411 E. Fourth Street.

SCHEDULED GUESTS:
Rod Wimer, AWS, discussed abandonment of Well 92-1.

Peggy Wimer inquired about amending the code to allow All-terrain Vehicles, Utility-type Vehicles, and Golf Cars to drive on the streets of Mead past dark. Thorson stated that Chief Carlson was not in favor of an amendment. Following discussion, an amendment will be placed on the October 12 agenda to allow so.

Josh Girmus sought information on zoning possibilities on ten acres he recently purchased.

NEW BUSINESS:
Motion by Felty, second by Lee, to approve Change Order #6 with Neuvirth Construction to provide a ball valve for $588.00, remove sodium hydroxide feed system for –$9,900.00, and adjust the north well abandonment -$24,023.12 showing a decrease of $33,335.12 from original contract. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-yes; motion carried 5-0.

PLANNING COMMISSION REPORT:
The minutes of the August 23 Regular Meeting were accepted.

Motion by Lee, second by Thorson, to approve Building Permits to Scott Subbert, 1012 Co Rd M (B-1) to erect a 12’x40’ addition to a building and Yong Construction, 1054 Sunburst Lane (M-1) to erect an 8’ covered fence. Vote: Thorson-yes Wielage-yes, Felty-yes, Lee-yes, Simon-yes; motion carried 5-0.

LIBRARY REPORT:
The minutes of the September 7 Library Board meeting were accepted.

CLERK REPORT:
Moline reported that Mead Clean-up Day has been set for June 11, 2022 with Roadrunner Transportation and scheduling of Appreciation Dinner.

Motion by Felty, second by Thorson, to adjourn at 7:27 p.m. Vote: Wielage-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.

William Thorson, Chairman

June Moline, Clerk