PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
November 14, 2023

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held November 14, 2023 at the Mead Village Office. Chairman Thorson called the meeting to order at 6:00 pm. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided to all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman William Thorson; Board of Trustees Jason Felty, Daniel Simon, and Richard Wielage. Absent was Trustee Jason Lee. Also present were Clerk June Moline and Police Chief Thomas Sackett. Guests were Lisa Flesner, Andy Jackson, Juie Ogden, Mary Mayfield, Stephanie Groene, and Victor Sanchez.

The posting of the Open Meetings Law was noted.

Motion by Wielage, second by Felty, to adopt the agenda. Vote: Felty-yes, Lee-absent, Simon-yes, Thorson-yes, Wielage-yes; motion carried 4-0.

The minutes of the October 10 Regular Meeting and October 19 Special Meeting were accepted.

Motion by Simon, second by Wielage, to approve the Treasurer’s Report showing $1,241,117.29 total checking/savings balance ending October 31. Vote: Lee-absent, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 4-0.

Motion by Felty, second by Thorson, to approve the claims of $26,956.00 for payment. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-absent, Simon-yes; motion carried 4-0. Claims being:

101223 NE Dept of Revenue KENO Qtr 4 2023 $429.00
5207 Shannon Luetkenhaus Cell Phone Oct 2023 $70.00
133827 Odey’s Drag $429.95
133828 Platte Valley Equipment Repairs XUV $3.64
5208 Platte Valley Equipment Repairs XUV $3.63
4351 Platte Valley Equipment Repairs XUV $3.63
133829 JEO Consulting Group Inc Engineering First/Pine St Project through 10/6/23 $1,960.00
101823 Kinetic Business Telephone $233.67
5209 AWS Well Co Repairs N Second St $2,272.21
101823 Matrix Trust Company 414(h) Plan $477.10
101923 Internal Revenue Service SS/Med/FIT Oct 2023 $2,375.10
5212 Wahoo Utilities Contracted Services Sep 2023 $594.47
133841 Petty Cash Postage, Supplies, Mileage $16.71
5213 Petty Cash Postage, Supplies, Mileage $25.26
4352 Petty Cash Postage, Supplies, Mileage $25.26
133842 Laurie VanAckeren Mileage – Wahoo Library Director Workshop $9.30
133843 Menards – Elkhorn RV Marine $23.03
5214 Menards – Elkhorn Repairs WTP $51.59
133844 Nationwide Bond Chairman $100.00
5215 NE Public Health Environmental Lab Water Tests $15.00
102823 Windstream Telephone $266.96
102923 Windstream Telephone $139.23
103023 Windstream Telephone $139.23
5216 Hawkins Inc Water Product $801.70
102523 Black Hills Energy Natural Gas $70.76
102623 Black Hills Energy Natural Gas $11.08
102723 Black Hills Energy Natural Gas $11.08
133856 92West Website Support $89.00
133845 Mead Lawn and Hay LLC Building Inspections (6) $150.00
5217 USA Blue Book Repairs WTP $147.30
133846 Wahoo Newspaper Publication Street Bid $139.53
4353 Wahoo Newspaper Publication $114.76
5218 Core and Main Repairs WTP $210.27
133847 Petty Cash – Library Postage $37.68
133848 Verizon Police Cell $61.13
110223 Matrix Trust Company 414(h) Plan $477.10
133853 Chase Ink Office Supplies, Library Mileage, Materials, Water $525.09
5221 Chase Ink Office Supplies $152.04
4354 Chase Ink Office Supplies $152.04
133854 Laurie VanAckeren Mileage, Meals – Wichita Library Conference $333.72
133855 Konecky Oil Co Fuel $137.83
5222 Konecky Oil Co Fuel $84.35
4355 Konecky Oil Co Fuel $84.35
4356 SECO Electric Repairs Electrical Box $1,591.17
5223 Core and Main Repairs WTP $35.40
5224 One Call Concepts Locate Fees $8.80
110723 NE Dept of Revenue Sales Tax Oct 2023 $722.53
110623 Omaha Public Power District Electricity $1,033.64
110823 Omaha Public Power District Electricity $582.08
110923 Omaha Public Power District Electricity $171.21
187 UMB Bank NA Admin Fee 11/1/22 – 10/31/23 $300.00
Payroll Fund $9,056.39

SCHEDULED GUESTS:
Accountant Lisa Flesner presented the October 1, 2022 through September 30, 2023 Audit Report. She highlighted that the cash available is the highest it has ever been as well as positive cash flow in several of the funds. She reported on individual fund receipts and disbursements, capital assets, and long-term debt.

Motion by Wielage, second by Simon, to accept the October 1, 2022 through September 30, 2023 Audit Report. Vote: Wielage-yes, Felty-yes, Lee-absent, Simon-yes, Thorson-yes; motion carried 4-0.

Street Superintendent, Julie Ogden, presented the bids received for the First Street / Pine Street project. Bids being: M.E. Collins Contracting Co, LLC, Wahoo, NE $891,144.80; Bauer Infrastructure, Martell, NE $919,424.90; K2 Construction, Lincoln, NE $1,002,489.15; Next Level Concrete, York, NE $1,069,627.17; Sawyer Construction Co., Fremont, NE $1,132,340.20; and Valley Corporations, Valley, NE $1,397,267.66. The start date is May 13, 2024, completion date September 27, 2024, and final payment to be made October 18, 2024. If weather permits some work may begin yet in 2023. Discussion followed on easements still not returned. Verbal confirmation can be completed for the temporary easements but the permanent easements will need to be filed with the Register of Deeds. If they are not returned signed, our attorney will be contacted to proceed with condemnation.

Motion by Thorson, second by Simon, to accept the low bid from M.E. Collins Contracting Co., Inc. of $891,144.80 for the Street Project. Vote: Felty-yes, Lee-absent, Simon-yes, Thorson-yes, Wielage-no; motion carried 3-1.

Motion by Felty, second by Simon, to enter a Public Hearing at 6:34 pm. Vote: Lee-absent, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 4-0.

PUBLIC HEARING:
Thorson called the hearing to order at 6:34 pm.

Answering roll call were Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-absent.

Motion by Simon, second by Wielage, to adopt the agenda. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-absent; motion carried 4-0.

Thorson stated the purpose of the hearing is to hear testimony of support, opposition, criticism, suggestions, or observations with regard to application for Liquor License 1 from Victor Sanchez dba Mr. Sanchez Mexican Bar and Grill.

Thorson called for public input.

Motion by Wielage, second by Simon, to adjourn at 6:41 pm. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-absent, Simon-yes; motion carried 4-0.

NEW BUSINESS:
Motion by Wielage, second by Felty, to approve a Class I Liquor License to Mr. Sanchez Mexican Bar and Grill at 102 W. Fourth Street, Mead, Nebraska. Vote: Wielage-yes, Felty-yes, Lee-absent, Simon-yes, Thorson-yes; motion carried 4-0.

The minutes of the October 18 Park Committee meeting were accepted. Stephanie Groene inquired as to what the expectation of the Committee is, the process of applying for grants, application for a 501(c)(3) status for grant applications, what funds are available from the village, and what projects to undertake.

Fiscal year projects are removal of damaged trees, shelter addition, installation of a sprinkler system in the outfield, camera installation, and replacement of the ballfield dugouts. A local company has volunteered fencing and poles for the dugout project.

Wielage introduced Resolution 23-12.

Motion by Felty, second by Thorson, to adopt Resolution 23-12, authorizing and directing the Village Clerk/Treasurer to make certain payroll payments and other recurring monthly payments prior to approval by the Village Board of Trustees. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-absent; motion carried 4-0.

RESOLUTION 23-12

WHEREAS, certain payroll payments and other recurring monthly expenses are required to be paid within certain time frames to maintain good financial ratings and customer relations with the village’s creditors, employees, and residents of the village and,

WHEREAS, it is advisable and necessary that the Village Clerk/Treasurer be authorized and directed to make such regular payments prior to approval by the Village Board of Trustees, and,

WHEREAS, if such payments are made prior to the next regular board meeting, the Chairman and Board of Trustees shall approve and affirm such payments at the next regular board meeting.

Motion by Simon, second by Felty, to approve an application from Greg and Laura Clark at 421 S. Cedar Street to grind the curb for a driveway. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-absent, Simon-yes; motion carried 4-0.

Motion by Felty, second by Wielage, to approve the purchase of an additional pump at the Water Treatment Plant using USDA grant dollars. Vote: Wielage-yes, Felty-yes, Lee-absent, Simon-yes, Thorson-yes; motion carried 4-0.

A letter was presented from JEO Consulting regarding use of their services for future consulting on projects.

UTILITIES/MAINTENANCE SUPERINTENDENT REPORT: Shannon Luetkenhaus
A written report was presented from Luetkenhaus on recent projects completed. These being: winterized the park restrooms; installed pump and fixed the pipe at the lagoons; burned at the dump; graded First Street; replaced water meters; marked locates; and had the heater installed at the shop.

POLICE REPORT:
Sackett reported recent activities completed. He is seeking a grant for the e-ticket reader for the cruiser.

LIBRARY REPORT:
The minutes of the November 7 Library Board Meeting were accepted.

Motion by Simon, second by Felty, to appoint Amanda Schaal to the Library Board after Mary Mayfield’s term expires. Vote: Wielage-yes, Felty-yes, Lee-absent, Simon-yes, Thorson-yes; motion carried 4-0.

PLANNING AND ZONING ADMINISTRATOR REPORT:
Building Permit 23-17 was issued to Greg and Laura Clark, 421 S. Cedar Street to erect a garage.

PLANNING COMMISSION REPORT:
A letter written by Attorney Freeman-Caddy was sent to a property owner regarding the time-line on his Building Permit to install a fence as a requirement in the zoning district. No action was taken at this time.

CLERK REPORT: June Moline
Moline reported the Appreciation Dinner will be held January 7, 2024 at Mr. Sanchez Mexican Bar and Grill and requested to attend Nebraska Clerk Academy at Columbus on March 20-22. Approval was granted.

Motion by Felty, second by Simon, to adjourn at 7:26 pm. Vote: Lee-absent, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 4-0.

William Thorson, Chairman

June Moline, Clerk