PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
February 14, 2017
A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held February 14, 2017 at the Village Office. Chairman Havelka called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided in the Wahoo Newspaper and to the Chairman and all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman Shawn Havelka; Trustees Gary Guyle and Richard Wielage. Absent were Trustees Jason Felty and Rod Wimer. Also present were Clerk June Moline, Utility/Maintenance Superintendent Nick Raver and Police Chief Jerry Carlson. Guest was Craig Reinsch.
The posting of the Open Meetings Law was noted.
Motion by Wielage, second by Guyle to adopt the agenda. Vote: Felty-absent, Guyle-yes, Havelka-yes, Wielage-yes, Wimer-absent; motion carried 3-0.
The minutes of the January 10, 2017 Regular Meeting were approved as presented.
Motion by Guyle, second by Wielage to approve the Treasurer’s Report showing $689,989.14 total checking/savings balance ending January 31, 2017. Vote: Guyle-yes, Havelka-yes, Wielage-yes, Wimer- absent, Felty-absent; motion carried 3-0.
Motion by Wielage, second by Guyle to approve the claims of $28,927.18 for payment. Vote: Havelka-yes, Wielage-yes, Wimer-absent, Felty-absent, Guyle-yes; motion carried 3-0. Claims being:
130366
Post Office
Stamps
$47.00
3665
Post Office
Stamps
$47.00
3148
Post Office
Stamps
$47.00
130368
OfficeNet
Office Supplies
$43.86
3664
OfficeNet
Office Supplies
$43.85
3147
OfficeNet
Office Supplies
$43.85
587
Ben Brester
Refund Utility Deposit
$150.00
130369
Petty Cash
Postage, Mileage
$5.60
3667
Petty Cash
Postage, Mileage
$5.59
3150
Petty Cash
Postage, Mileage
$5.59
130370
Saunders County Highway Supt
Salt / Ice Slicer
$1,614.41
130371
AWS Well Co
Trucking Salt Mix
$100.00
130372
Amazon
Library Materials
$258.59
3668
Nicholas Raver
Cell Phone Jan 2017
$40.00
130383
Matrix Trust Company
414(h) Plan
$402.38
12017
Internal Revenue Service
SS/Med/FIT Jan 2017
$2,151.54
130384
Bomgaars
Spreader/Tow/Cord
$95.00
3671
Bomgaars
Spreader/Tow/Cord
$94.99
3152
Bomgaars
Spreader/Tow/Cord
$94.99
3672
NE Public Health Environmental Lab
Water Tests
$15.00
3673
Menards – Elkhorn
Weldable Flt 3′
$22.99
3674
Hawkins Inc
Water Product
$789.80
130385
Mead Public Schools
Newsletter – Feb 2017
$4.91
3153
Mead Public Schools
Newsletter – Jan 2017
$4.91
130386
Black Hills Energy
Natural Gas
$74.56
3675
Black Hills Energy
Natural Gas
$13.03
3154
Black Hills Energy
Natural Gas
$13.03
12717
Windstream
Telephone
$230.07
12817
Windstream
Telephone
$110.01
12917
Windstream
Telephone
$110.01
130387
Chase Card Services
Library Supplies
$106.01
130388
Constellation Energy
Natural Gas
$150.45
3676
Constellation Energy
Natural Gas
$28.17
3155
Constellation Energy
Natural Gas
$28.17
130389
Petty Cash – Library
Postage, Supplies
$28.51
20317
Wex Bank
Fuel – Police Cruiser
$25.25
130395
Matrix Trust Company
414(h) Plan
$402.38
130396
Verizon
Police Cell
$59.68
3677
One Call Concepts
Locate Fee
$6.81
130397
Wahoo-Waverly-Ashland Newspapers
Publications
$109.81
130399
Big Rig
Repair Snowplow
$69.69
3678
Big Rig
Repair Snowplow
$69.69
3158
Big Rig
Repair Snowplow
$69.69
130400
Elan City
Radar Speed Sign
$2,690.00
130401
Konecky Oil Co
Fuel, Repairs
$109.40
3679
Konecky Oil Co
Fuel, Repairs
$109.42
3159
Konecky Oil Co
Fuel, Repairs
$109.42
130402
SECO Electric
Repairs – Decorative Light
$25.34
3680
SECO Electric
Repairs – Decorative Light
$25.33
3160
SECO Electric
Repair – Decorative Light
$25.33
130403
Omaha Public Power District
Electricity
$1,349.55
3681
Omaha Public Power District
Electricity
$425.70
3161
Omaha Public Power District
Electricity
$328.23
20817
NE Dept of Revenue
Sales Tax Jan 2017
$963.58
3682
Olsson Associates
Professional Services Water Supply
$8,259.36
130404
Menards – Elkhorn
Repairs
$38.81
3162
Menards – Elkhorn
Repairs
$43.93
Payroll Fund
$6,589.91
Motion by Guyle, second by Wielage to enter a public hearing at 6:04 pm. Vote: Wielage-yes, Wimer-absent, Felty-absent, Guyle-yes, Havelka-yes; motion carried 3-0.
PUBLIC HEARING:
Roll call showed the following board members present: Chairman Shawn Havelka; Trustees Gary Guyle and Richard Wielage. Absent were Trustees Jason Felty and Rod Wimer.
Motion by Guyle, second by Wielage to adopt the agenda. Vote: Wimer-absent, Felty-absent, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 3-0.
Havelka reported the purpose of the hearing was to address the One and Six Year Plan for the Street Improvement Program. Discussion by the board was held, followed by a call from Havelka for public input.
Motion by Wielage, second by Guyle to reconvene to regular session at 6:15 p.m. Vote: Guyle-yes, Havelka-yes, Wielage-yes, Wimer-absent, Felty-absent; motion carried 3-0.
Guyle introduced and motioned to adopt Resolution 17-01, One and Six Year Street Plan for the Street Improvement Program. The motion was seconded by Havelka. Vote: Havelka-yes, Wielage-yes, Wimer-absent, Felty-absent, Guyle-yes; motion carried 3-0.
VILLAGE OF MEAD
RESOLUTION NO. 17-01
The following resolution was introduced by Guyle, who moved its adoption, and seconded by Havelka,
WHEREAS, the Village Street Superintendent has prepared and presented a One Year and Six Year Plan for Street Improvement Program for the Village of Mead, Nebraska, and
WHEREAS, a public hearing was held on the 14th day of February 2017 to present this plan and there were no objections to said plan.
SCHEDULED GUESTS:
Engineer Craig Reinsch with Olsson Associates, presented an update of the water project. A concern was how to address the storm sewer runoff from the treatment plant. Craig also reported no lead paint was found in the water tower test, expected dates from test results, and anticipated project deadlines. The board agreed with installation of SKATA, which is a computer-based, control system that allows information to be forwarded to the Utility Superintendent’s cell phone. There is an estimated lifetime for the system of five to ten years before replacement is necessary. Craig noted that the board should consider replacement of water mains be placed as a line item in future budgets. He also reported paint costs of the water tower with one color vs numerous colors design.
POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT: Jerry Carlson
The Monthly Police Report was reviewed. Carlson reported a complaint regarding feral cats and a nuisance concern. The installation of the new radar speed sign was discussed with positive input. Carlson was directed to address a concern with a vehicle parked along Elm Street.
UTILITY/MAINTENANCE SUPERINTENDENT REPORT: Nick Raver
Raver reported contact with Lee Daniels to remove trees from the water project site, future replacement of water mains, future installation of sewer lines to lots for sale, water testing completed for water project, and concern at the recycling center with items blowing onto neighboring properties.
PLANNING COMMISSION REPORT:
The minutes of the January 23, 2017 Regular Meeting were accepted.
LIBRARY REPORT:
The minutes of the January 18, 2017 Library Board Meeting were accepted. A letter was read from Library Director VanAckeren regarding annual reporting to the Nebraska Library Commission. She will report to the board at the March 14 regular Board of Trustees meeting.
CLERK REPORT:
Moline reported Pet Vaccination – License Day is scheduled for April 8 at the Fire Station from 1:30 p.m. – 3:00 p.m, letters to the public were reviewed, and no action was taken on consideration of a resolution to reduce the speed within the school zone. Moline reported no response to date seeking a custodian to clean the park restrooms this summer. A flyer was also placed on the bulletin board at Mead Jr.-Sr. High School.
Discussion was held on the deed for East Seventh Street and contact with County Highway Superintendent Steve Mike regarding resurfacing of Eighth Street from Spruce Street to Co Rd 10. Contact with Jerry Charles indicated the deed for the street section in question showed the street was never deeded to the village by Mr. Carlson. The deed shows the property is still the possession of Mr. Carlson, who is deceased. Steve agreed to resurface this part of Eighth Street if the village will continue to maintain the portion of Eighth Street in question. Moline reported a conversation with William Gidley from the Nebraska Department of Environmental Quality reporting on the department’s decision to allow AltEn, LLC to operate the composts facility according to the modified permit and the added special permit conditions.
NEW BUSINESS:
Motion by Havelka, second by Wielage to approve a Legal Services Agreement with Maureen Freeman-Caddy for legal services for the water project. Vote: Wielage-yes, Wimer-absent, Felty-absent, Guyle-no, Havelka-yes; motion carried 2-1.
Motion by Havelka, second by Wielage to approve a permit to allow the Mead Days Committee to close First Street from Elm Street to Vine Street during Mead Days, June 16, 17 and 18. Vote: Felty-absent, Guyle-yes, Havelka-yes, Wielage-yes, Wimer-absent; motion carried 3-0.
Havelka introduced and motioned to adopt Resolution, 17-03, Interlocal Cooperative Agreement for a Mutual Finance Organization. Wielage seconded the motion. Vote: Havelka-yes, Wielage-yes, Wimer-absent, Felty-absent, Guyle-yes; motion carried 3-0.
RESOLUTION NO. 17-03
WHEREAS, certain municipalities and fire protection districts located in Saunders County, Nebraska desire to enter into an Interlocal cooperation agreement for the creation of a Mutual Finance Organization pursuant to Legislative Bill 1120, 1998;
WHEREAS, the Interlocal Cooperation Agreement for a Mutual Finance Organization would be in the best interests of all participating members; and
WHEREAS, the members desire to enter into a written Interlocal Cooperation Agreement for a Mutual Finance Organization.
NOW, THEREFORE, BE IT RESOLVED by the Chairperson and Board of Trustees of the Village of Mead, Nebraska:
Section 1. The Chairperson of the Board of Trustees of the Village of Mead, Nebraska is merged for fire and rescue protection services with the Mead Rural Fire Protection Dist. #8 and their subdivision boundaries lie in shall not levy any property tax for the purpose of jointly funding the operations of all members of the Mutual Finance Organization and shall not have a board member;
Section 2. The Interlocal Cooperation Agreement for a Mutual Finance Organization shall not establish a separate legal entity, but rather shall be a joint and cooperative undertaking between the members and that a joint board shall be responsible for administering this joint and cooperative undertaking.
Motion by Havelka, second by Wielage to approve a Baling Agreement with Terry Miller for 2017. Vote: Wimer-absent, Felty-absent, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 3-0.
Clerk reported the Alternative Investment Tool with NPAIT will be presented at the March 14 Board of Trustees regular meeting. Approval was granted for the Cedar Bluffs Legion Baseball team to use the baseball field for the first part of the season due to improvements at the Cedar Bluffs park. Cedar Bluffs will be responsible for preparation of the field. The following park improvements were presented by the Ball Association: circuit at the concession stand, pavilion outlets, and the Ball Association’s purchase of steel doors for the restrooms located on the playground, with Bill Thorson to install at no cost. Their concern is whether the village is in agreement to make improvements to the plumbing so that the restrooms can be put back into service. Havelka will contact SECO regarding the electrical issues. The association is also purchasing trees for the park and asked if there is a preference by the board as to where the trees should be located. There being none, the association will proceed with the project upon the suggestion of Kaspar Tree Farm representatives. Clerk to seek bids for roll-off containers from S2, Waste Connections and Roadrunner Transportation for Clean-up Day. A date will be reached at the March 14 regular board meeting. A verbal thank-you from Dale Rawson for the Appreciation Dinner was presented.
Motion by Havelka, second by Wielage to adjourn at 7:30 p.m. Vote: Wielage-yes, Wimer-absent, Felty-absent, Guyle-yes, Havelka-yes; motion carried 3-0.
Shawn Havelka, Chairman
June Moline, Clerk