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PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES

October 13, 2020

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held September 8, 2020 at the Mead Community Building.  Chairman Thorson called the meeting to order at 6:00 p.m.  Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes.  Advance notice was also provided to the Chairman and all members of the Board of Trustees.  All proceedings were held while the convened meeting was open to the public.  Answering roll call were Chairman William Thorson, Trustees Jason Felty and Richard Wielage.  Absent were Trustees Gary Guyle and Rodney Wimer.  Also present were Clerk June Moline and Utilities/Maintenance Superintendent Nick Raver. Guests were Jason Lee, Dan Simon, P.J. Quinn, Nolan Jakub, and Mike Wiekhorst.

The posting of the Open Meetings Law was noted.

Motion by Felty, second by Wielage, to adopt the agenda.  Vote:  Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes, Wimer-absent; motion carried 3-0.

The minutes of the September 8 Regular Meeting, Public Hearing, and Budget Hearing were accepted.

Motion by Wielage, second by Thorson, to approve the Treasurer’s Report showing $935,834.65 total checking/savings balance ending September 30, 2020.  Vote: Thorson-yes, Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent; motion carried 3-0.

Motion by Felty, second by Thorson, to approve Change Order #2 to Neuwirth Construction with an increase of $13,153.97 for revised piping and installation of the backwash transfer pump.  Vote:  Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent, Thorson-yes; motion carried 3-0.

Motion by Wielage, second by Thorson, to approve Certificate of Payment #3 to Neuvirth Construction in the amount of $168,031.25 for building construction and site utilities work.  Vote:  Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes, Wimer-absent; motion carried 3-0.

Motion by Felty, second by Thorson, to approve Certificate of Payment #3 to Tonka in the amount of $139,698.50 for water treatment equipment.  Vote:  Thorson-yes, Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent; motion carried 3-0.

Motion by Felty, second by Thorson, to approve the claims of $395,239.30 for payment.  Vote: Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent, Thorson-yes; motion carried 3-0.  Claims being:

132266 Raider-Nation Autoplex Tires – XUV $151.90
4477 Raider-Nation Autoplex Tires – XUV $151.90
3553 Raider-Nation Autoplex Tires – XUV $151.90
132275 Matrix Trust Company TPA 000362 $450.73
132276 92West Website Support $89.00
648 Mark Dunwoody Refund Utility Deposit $150.00
132277 Nicholas Raver Cell Phone – Sep 2020 $70.00
132278 Menards – Elkhorn Pothole Patch $8.74
4479 Water Engineering Inc Water Product $459.14
4480 Kutak Rock LLP Professional Services Water Bond FNB $3,637.50
4481 NE Public Health Environmental Lab Water Tests $15.00
132279 Nebraska State Treasurer Dog / Cat Tags (51) $62.22
132280 Bomgaars Grease $36.49
132281 Petty Cash Postage $3.06
4482 Petty Cash Postage, Mileage, Batteries $22.26
3554 Petty Cash Postage, Mileage, Batteries $20.65
132282 Amazon Library Materials $23.52
132283 Chase Ink Library Materials, Technology, Programs $1,079.24
132284 NE Library Commission Overdrive 10/1/20 through 9/30/21 $500.00
132285 Lee’s Wallpaper and Painting Paint Library Exterior Wall / Bench $1,760.00
132286 Petty Cash – Library Postage $5.66
4483 First National Bank Interest – Water Loan $5,047.86
132292 Matrix Trust Co 414(h) Plan $450.73
92420 Internal Revenue Service SS/Med/FIT Sep 2020 $2,279.94
92520 NE Dept of Revenue SIT Qtr 3 2020 $1,149.35
132293 Black Hills Energy Natural Gas $46.97
4484 Black Hills Energy Natural Gas $6.98
3556 Black Hills Energy Natural Gas $6.98
132294 Bromm, Lindahl, et al Legal Fees – Zoning, PTO $435.00
4485 Core and Main Radio Read Charger $74.90
3557 Core and Main Radio Read Charger $74.90
132295 Jennifer Lee Library Door, Screen $232.19
92620 Windstream Telephone $243.30
92720 Windstream Telephone $116.48
92820 Windstream Telephone $116.48
4486 Mead Public Schools Newsletter – Aug, Sep 2020 $8.38
3558 Mead Public Schools Newsletter – Oct 2020 $4.20
132296 Logan Contractors Supply Road Sealant $4,050.00
4487 Olsson Review Well / Septic Plans – Degner #5 $202.46
3559 Olsson Review Well / Septic Plans – Degner #5 $202.46
4488 Vrba Construction Hydrants (2) + Installation $10,970.00
650 Village of Mead Interest 10/1/19 – 9/30/20 $7.45
93020 NE Dept of Revenue Sales Tax Sep 2020 $1,961.48
4489 One Call Concepts Locate Fee $9.23
132297 Verizon Police Cell / Phone $358.33
60 Olsson Professional Fees – Water Project 8/9/20 – 9/12/20 $15,326.79
651 Village of Mead Refund Utility Deposit #1630 $150.00
132298 Frontier Coop Fuel $55.89
4490 Frontier Coop Fuel $55.89
3560 Frontier Coop Fuel, Aqua Round-up $55.89
132299 Inspro Insurance Insurance $9,769.32
4491 Inspro Insurance Insurance $5,015.84
3561 Inspro Insurance Insurance $2,653.84
132300 Post Office Stamps (3) $165.00
4492 Post Office Stamps (3) $165.00
3562 Post Office Stamps (3) $165.00
132301 Wahoo Newspaper Publication $39.34
4493 Wahoo Newspaper Publication $39.33
3563 Wahoo Newspaper Publications $132.69
652 Terry Hickman Reimuburse Utility Deposit $150.00
132302 Saunders Co Register of Deeds Register Miller, Moore Zoning $44.00
61 Neuvirth Construction Building, Site Utilities Work $168,031.25
653 Village of Mead Refund Utility Deposit #720 $56.32
654 Donald Bonbright Refund Utility Deposit $93.68
132306 Matrix Trust Co 414(h) Plan $450.73
132307 Omaha Public Power District Electricity $920.33
4496 Omaha Public Power District Electricity $459.29
3564 Omaha Public Power District Electricity $488.56
62 Tonka Water Water Treatment Equipment #3 $139,698.50
132308 JEO Consulting Professional Services through 10/2/20 N. Oak St. $1,624.50
132309 OfficeNet Office, Cleaning Supplies $500.80
4497 OfficeNet Office, Cleaning Supplies $250.40
3565 OfficeNet Office, Cleaning Supplies $250.40
Payroll Fund $11,525.76

Motion by Thorson, second by Felty, to adjourn to a Public Hearing at 6:06 p.m.  Vote:  Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes, Wimer-absent; motion carried 3-0.

PUBLIC HEARING:

Chairman Thorson called the hearing to order at 6:06 p.m.

 

Answering roll call were:  Chairman Thorson; Trustees Felty and Wielage.  Absent were Trustees Guyle and Wimer.

Motion by Thorson, second by Wielage, to adopt the agenda.  Vote:  Thorson-yes, Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent; motion carried 3-0.

Thorson reported the purpose of the hearing was to review the One- and Six-Year Plan for Street Improvement Program.

Thorson called for public input.

Motion by Thorson, second by Felty, to adjourn at 6:08 p.m.  Vote:  Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent, Thorson-yes; motion carried 3-0.

REGULAR SESSION:

Thorson introduced and motioned to adopt Resolution 20-07, One- and Six-Year Plan for Street Improvement Program.  The motion was seconded by Felty.  Vote: Thorson-yes, Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent; motion carried 3-0.

 

 

VILLAGE OF MEAD

RESOLUTION NO. 20-07

 

            “WHEREAS, the City Street Superintendent has prepared and presented a One Year and Six Year Plan for Street Improvement Program for the Village of Mead,

 

and

 

            WHEREAS, a public hearing was held on the 13th day of October 2020 to present this plan and there were no objections to said plan;

 

            THEREFORE, BE IT RESOLVED BY THE Chairperson and Village Board of Trustees of Mead, Nebraska of, that the plans and data as furnished are hereby in all things accepted and adopted.”

 

Thorson introduced and motioned to adopt Resolution 20-08, Signing of the Municipal Annual Certification of Program Compliance Form 2020.  Felty seconded the motion.  Vote: Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes, Wimer-absent; motion carried 3-0.

 

SIGNING OF THE

MUNICIPAL ANNUAL CERTIFICATION OF PROGRAM COMPLIANCE FORM 2020

 

Resolution No. 20-08

 

Whereas:  State of Nebraska Statutes, sections 39-2115, 39-2119, 39-2120, 39-2121, and 39-2520(2) requires an annual certification of program compliance to the Nebraska Board of Public Roads Classifications and Standards; and

 

Whereas:  State of Nebraska Statute, section 39-2120 also requires that the annual certification of program compliance by each municipality shall be signed by the Village Board Chairperson and shall include a copy of a resolution of the governing body of the municipality authorizing the signing of the certification form.

 

Be it resolved that the Village Board Chairperson of Mead is hereby authorized to sign the attached Municipal Annual Certification of Program Compliance Form.

 

SCHEDULED GUESTS:

Mead Public Schools Superintendent P.J. Quinn provided information on the school’s request to amend the 2018 Building Code Section 423, Storm Shelters.

Nolan Jakub, representing his father, addressed future construction of a locker plant south of Mead.  The board suggested a plan be submitted regarding the plant size, water / sewer plans, etc. prior to consideration of amending the zoning district.

NEW BUSINESS:

Felty introduced, second by Thorson, to approve first reading of Ordinance No. 756, Amend Article 6 Building Code; Maintenance Code, Section 9-601 Building Code; Adopted – Reference with the addition of Section 423.4.1. Exceptions.  Vote:  Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent, Thorson-yes; motion carried 3-0.

Thorson introduced and motioned to adopt, second by Felty, Change Order #1 to Collins Contracting Co. to amend the start date from October 2 to October 17 and the completion date from November 13 to November 25 for the N. Oak Street paving project.  Wielage stated the homeowners should be reimbursed a portion of the $500.00 per day performance bond if the project is not completed by the indicated date of November 25. Vote:  Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes, Wimer-absent; motion carried 3-0.

Thorson introduced and motioned to adopt Resolution 20-12, Federal Disaster Mitigation Plan.  The motion was seconded by Felty.  Vote:  Thorson-yes, Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent; motion carried 3-0.

RESOLUTION NUMBER 20-12

 

WHEREAS, the Federal Disaster Mitigation Act of 2000 was signed in to law on October 30, 2000, placing new emphasis on state and local mitigation planning for natural hazards and requiring communities to adopt a hazard mitigation action plan to be eligible for pre-disaster and post-disaster federal funding for mitigation purposes; and

 

WHEREAS, a Multi-Jurisdictional Hazard Mitigation Plan was prepared by the Lower Platte North Natural Resources District, with assistance from JEO Consulting Group, Inc. of Lincoln, NE.

 

WHEREAS, the purpose of the mitigation plan was to lessen the effects of disasters by increasing the disaster resistance of the Natural Resources District and participating jurisdictions located within the planning boundary by identifying the hazards that affect the Villlage of Mead and prioritize mitigation strategies to reduce potential loss of life and property damage from those hazards, and

 

WHEREAS, FEMA regulations require documentation that the plan has been formally adopted by the governing body of the Village of Mead in the form of a resolution and further requesting approval of the plan at the Federal Level; and

 

NOW, THEREFORE, the governing body of the Village of Mead does herewith adopt the Lower Platte North Natural Resources District Multi-Jurisdictional Hazard Mitigation Plan Update in its entirety.

Felty introduced and motioned to approve first reading of Ordinance No. 757, Article 1, Water Departments, Section 3-105 Municipal Water Department; Water Contract.  Thorson seconded the motion.  Vote:  Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent, Thorson-yes; motion carried 3-0.

Motion by Felty, second by Thorson, to approve the “Owner’s Consent and Guaranty of Payment for Unpaid Utility Charges for Rental Property” form and the “Third Party Agreement” form.  Vote:  Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes, Wimer-absent; motion carried 3-0.

Motion by Thorson, second by Felty, to approve Master Agreement Work Order with Olsson to update the Village of Mead Official Zoning Map for $3,000.00.  Vote:  Thorson-yes, Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent; motion carried 3-0.

Motion by Thorson, second by Felty, to approve a plan from Windstream to include the aerial and buried placement of fiber optics cable to the intersection of W. Eighth Street and Mead Road, over lash the existing aerial cable crossing E. Fourth Street to E. Fifth Street through the alleys in between, and plow and place cable on the south side of W. Eighth Street with two new hand holes on both ends.  Vote:  Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent, Thorson-yes; motion carried 3-0.

The Utility/Maintenance Superintendent’s life insurance policy will expire February 1, 2021.  Several insurance options were presented.  Motion by Thorson, second by Felty, to approve the purchase of a $50,000.00, ten-year life insurance policy with Cincinnati Life Insurance Co. for the Utility/Maintenance Superintendent.  Vote: Thorson-yes, Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent; motion carried 3-0.

POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT:  Jerry Carlson

The Monthly Police Report was reviewed.

UTILITY/MAINTENANCE SUPERINTENDENT REPORT:  Nick Raver

Raver reported replacement of a water hydrant by Vrba Construction.  Due to concerns the replacement of a second hydrant will be completed at a later date after the issue has been resolved.  He stated the Water Map needs to be revised, issue with locating a shut-off valve at a former business, and progression of concrete work along N. Oak Street.  Concerns have been addressed by Chairman Thorson to Frontier Co-op of repairing Elm Street due to damage caused by side-dumps carrying concrete during earlier projects, and the need to replace a concrete sidewalk between the railroad tracks along Elm Street.

PLANNING COMMISSION REPORT:

The minutes for the August 24 and September 28 meetings and building permits to Wayne and Kim Thorson to construct a Morton building and Yong An to erect a 6’ fence were accepted.

Mike Wiekhorst spoke on behalf of Yong An.  He presented an updated Building Permit Application calling for 25’ setbacks on the south (along Sunburst Lane) and east (along Girmus Drive) of the fence to meet the sight triangle guideline of zoning regulation 11-410 in the Light Industrial District.  A screened fence shall be required to meet zoning district 11-311 guidelines.  Mr. Wiekhorst agreed to meet the requirements.  Motion by Felty, second by Thorson, to approve a Building Permit to Yong An to erect a fence at 1054 Sunburst Lane.  Vote:  Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent, Thorson-yes; motion carried 3-0.

Motion by Thorson, second by Felty, to approve the construction of a Morton building at 920 Co Rd M to Wayne and Kim Thorson in the Agricultural District.  Vote:  Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes, Wimer-absent; motion carried 3-0.

LIBRARY REPORT:

The minutes of the September 21 Library Board meeting were accepted.

CLERK REPORT:  June Moline

Moline reported the October 1, 2019 through September 30, 2020 audit was completed today, October 13 and queried the board on thoughts to hold an Appreciation Dinner for board members, employees, and committee members this year due to Covid-19 concerns.  Discussion will be held at the November 10 meeting.  Mead Clean-up Day has been scheduled with Roadrunner Transportation for June 12, 2021.

Motion by Felty, second by Thorson, to adjourn at 7:12 pm.  Vote:  Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes, Wimer-absent; motion carried 3-0.

William Thorson, Chairman

June Moline, Clerk