Board of Trustees Regular Meeting and Public Hearing 12-JUN-18

PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES

June 12, 2018

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held June 12, 2018 at the Village Office. Chairman Havelka called the meeting to order at 6:04 p.m.  Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes.  Advance notice was also provided in the Wahoo Newspaper and to the Chairman and all members of the Board of Trustees.  All proceedings were held while the convened meeting was open to the public.  Answering roll call were Chairman Shawn Havelka; Trustees Richard Wielage and Rodney Wimer.  Absent were Trustees Jason Felty and Gary Guyle.  Also present were Clerk June Moline, Utility/Maintenance Superintendent Nick Raver, and Police Chief Jerry Carlson.  Guests were Josh Girmus, David McDonald, Mike Harless, Matt Bratsburg, Craig Reinsch and Ray Huckeby.

The posting of the Open Meetings Law was noted.

Motion by Havelka, second by Wielage, to adopt the agenda. Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-absent; motion carried 3-0.

The minutes of the May 8 Regular Meeting and two Public Hearings were accepted as presented.

Motion by Wimer, second by Wielage, to approve the Treasurer’s Report showing $672,562.57

total checking/savings balance ending May 31, 2018.  Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-absent; motion carried 3-0.

Motion by Wielage, second by Wimer, to approve the claims of $191,916.74 for payment. Vote:  Wielage-yes, Wimer-yes, Felty-absent, Guyle-absent, Havelka-yes; motion carried 3-0.  Claims being:

Motion by Havelka, second by Wimer, to enter a public hearing at 6:07 p.m. Vote:  Felty-absent, Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 3-0.

PUBLIC HEARING

Havelka called the hearing to order at 6:07 p.m.

Motion by Wimer, second by Wielage to adopt the agenda. Vote:  Felty-absent, Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 3-0.

Havelka stated the purpose of the hearing was to review the Final Plat and covenants filed by Girmus Investments LLC to subdivide 45.24 acres to create Girmus Subdivision. Discussion was held by the board members.  Havelka called for public input.

Motion by Havelka, second by Wielage, to reconvene to regular session at 6:16 p.m. Vote:  Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 3-0.

Havelka introduced and motioned to waive three readings and adopt Ordinance No. 710, second by Wimer, to approve the Final Plat to create Girmus Subdivision. Vote:  Wielage-absent, Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes; motion carried 3-0.

ORDINANCE NO. 710

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA TO APPROVE THE FINAL PLAT OF GIRMUS SUBDIVISION, SAID REAL ESTATE DESCRIBED AS:

THAT PART OF THE NORTHWEST QUARTER AND THE WEST HALF OF THE NORTHEAST QUARTER OF SECTION 2, TOWNSHIP 14 NORTH, RANGE 8 EAST OF THE SIXTH PRINCIPAL MERIDIAN, SAUNDERS COUNTY, NEBRASKA; DESCRIBED AS COMMENCING AT THE NORTHEAST CORNER OF THE NORTHWEST QUARTER OF SECTION 2, THENCE N89º25’57”W (ASSUMED BEARING), ON THE NORTH LINE OF THE NORTHWEST QUARTER, A DISTANCE OF 743.29 FEET TO THE NORTHWEST CORNER OF THE TRACT CONVEYED BY THE DEED RECORDED IN DEED BOOK 123, PAGE 449, SAID POINT BEING THE POINT OF BEGINNING; THENCE S00º34’07”W, ON THE WEST LINE OF SAID TRACT, A DISTANCE OF 257.06 FEET TO THE SOUTHWEST CORNER OF SAID TRACT; THENCE S65º26’00”E, ON THE SOUTH LINE OF SAID TRACT, A DISTANCE OF 221.16 FEET TO THE SOUTHEAST CORNER OF SAID TRACT; THENCE S54º04’55”E, ON THE SOUTH AND WEST LINE OF THE TRACT CONVEYED BY THE DEED RECORDED IN DEED BOOK 449, PAGE 524, A DISTANCE OF 258.13 FEET; THENCE S89º01’05”E, ON SAID SOUTH AND WEST LINE, A DISTANCE OF 582.34 FEET TO A POINT ON THE WEST LINE OF JOYCE CIRCLE SUBDIVISION; THENCE SOUTHEAST ON SAID WEST LINE, ON THE ARC OF A 50.00 FOOT RADIUS CURVE TO THE LEFT, HAVING A CHORD BEARING OF S19º02’06”E AND A CHORD DISTANCE OF 24.19 FEET, A DISTANCE OF 24.44 FEET; THENCE S17º28’21”W, ON SAID WEST LINE, A DISTANCE OF 205.64 FEET; THENCE S26º14’14”E, ON SAID WEST LINE, A DISTANCE OF 176.98 FEET; THENCE S06º04’39”E, ON SAID WEST LINE, A DISTANCE OF 120.43 FEET; THENCE S06º21’34”E, ON SAID WEST LINE, A DISTANCE OF 250.56 FEET; THENCE S44º46’05”E, ON SAID WEST LINE, A DISTANCE OF 349.97 FEET; THENCE S89º18’56”E, ON SAID WEST LINE, A DISTANCE OF 150.00 FEET; THENCE S00º42’38”W, ON SAID WEST LINE, A DISTANCE OF 144.53 FEET TO A POINT ON THE NORTH LINE OF THE DEDICATED RIGHT-OF-WAY, DEDICATED TO THE PUBLIC IN PLAT BOOK 4, PAGE 401; THENCE N89º07’18”W, ON THE NORTH LINE OF SAID DEDICATED RIGHT-OF-WAY, A DISTANCE OF 713.38 FEET TO THE NORTHEAST CORNER OF THE TRACT CONVEYED BY THE DEED RECORDED IN DEED BOOK 306, PAGE 1089; THENCE N89º29’41”W, ON THE NORTH LINE OF SAID TRACT, A DISTANCE OF 1572.65 FEET TO THE NORTHWEST CORNER OF SAID TRACT; THENCE N00º34’40”E, A DISTANCE OF 735.16 FEET TO THE SOUTHWEST CORNER OF SHELDON SUBDIVISION; THENCE S89º25’54”E, ON THE SOUTH LINE OF SHELDON SUBDIVISION, A DISTANCE OF 760.04 FEET TO THE SOUTHEAST CORNER OF SHELDON SUBDIVISION; THENCE N00º34’17”E, ON THE EAST LINE OF SHELDON SUBDIVISION, A DISTANCE OF 899.96 FEET TO A POINT ON THE NORTH LINE OF THE NORTHWEST QUARTER; THENCE S89º25’57”E, ON SAID NORTH LINE, A DISTANCE OF 60.05 FEET TO THE POINT OF BEGINNING; CONTAINING A COMPUTED AREA OF 45.24 ACRES MORE OR LESS.

SCHEDULED GUESTS:

Mike Harless inquired about the status of the depot building. He was interested in renting or purchasing the building.  Mike stated a solution to the basement walls issue would be to fill it in with dirt. Havelka stated the condition of the building is a concern and the consensus of the board is that the village was not looking to rent it again but are considering demolishing it or seeking bids to remove it from the property.  The property would then allow for more park space.

Matt Brutsburg came seeking an answer to the low water pressure at his residence. He has recently had a company run tests on the pressure. The company feels it is a problem of the town’s with either an obstruction or the valve not fully opening.  He also has spoken to water professionals and they are in agreement with this analysis.  Raver stated you can’t get an accurate result from the sillcock as it is designed to supply less water.  Raver was directed to remove the meter and measure the water pressure to see if it needs to be retapped.

Craig Reinsch, Olsson Associates reported that pilot testing of the well continues and the water tower design. Plans are to have bids taken and opened at 1:30 p.m. on August 9 for construction of the water tower.  Substantial completion of the water project is estimated to be December 18, 2019, with the final being May 1, 2020.  He also inquired about the road onto the well property and explained the fencing and gates that will surround the property.

POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT: Jerry Carlson

The Monthly Police Report was reviewed. Discussion was held of a property concern.  Carlson is to request Building Inspector Miller to do an inspection on the condition of the house.  A vandalism incident at the park which caused damage to the pavilion was reviewed.

UTILITY/MAINTENANCE SUPERINTENDENT REPORT:  Nick Raver

Moline reported a conversation with Attorney Freeman-Caddy requiring all wells within the village limits and the one-mile jurisdiction to seek a permit from the Village of Mead prior to construction or repair. Freeman-Caddy will further review the municipal code and an amendment will be presented in the form of an ordinance at an upcoming meeting.

Raver presented bids for damage at the baseball field as a result of one of the light towers falling during a windstorm. Two bids to repair the damage to the grass were from Turf Pros and Custom Edges and a bid of from Daubert Construction to remove the additional three towers due to safety concerns.  A claim was filed with our insurance company and payment has been received.

Guyle entered the meeting at 6:23 p.m.

Motion by Havelka, second by Wielage, to accept the bid of Turf Pro for $1,300.00 to repair the grass and $3,000.00 from Daubert Construction to remove the additional three towers. Vote:  Wielage-yes, Wimer-yes, Felty-absent, Guyle-no, Havelka-yes; motion carried 3-1.

Motion by Havelka, second by Wielage, to terminate the Common Facility Agreement and Cooperative Agreement for Sanding Unit with Mead Public Schools. Vote:  Wimer-yes, Felty-absent, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 4-0.

PLANNING COMMISSION REPORT:

The minutes of the May 21 Regular Meeting and Public Hearing and Permits were accepted. Permits:  Demolition Permit – 18-09, Ron Sladek, 307 S. Cedar – demolish garage; Building Permits – 18-10, Jerome & June Moline, 1065 Co Rd L – construct 5’ x 8’ deck; 18-11, Crystal Konecky,1585 Co Rd 10, – erect 7’ chain-link fence; 18-12, Albert Morales, 611 S. Oak – erect chain-link fence; 18-13, Colby Properties, 110 N. Second – construct house/garage.

Motion by Havelka, second by Wielage, to approve Building Permit 18-14 to Frontier Cooperative, 1551 Co Rd 11, to construct a warehouse building within the Heavy Industrial Zoning District; reappoint Matt Bratsburg, Levi Durnal, and Wyatt Swartz to three-year terms on the Planning Commission; and Special Permit to ALE Solutions to allow placement of a trailer on property known as 702 S. Oak for six months while a house is being restored following a fire. Vote:  Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 4-0.

LIBRARY REPORT:

The minutes of the May 21 Library Board Meeting were accepted. Havelka had been approached by the Library Director seeking a board member from outside the village limits.  The request was denied.

CLERK REPORT:

Moline reported the sale of 54 pet licenses to date; tires collected during Mead Days for a total of $146.00 but when picked up additional tires were dumped for a bill of $206.00; vacation request for 2019; list of meters requiring maintenance; and budget requests for 2018-2019. Accountant Schroeder will be in-house on July 10 to complete the nine-month audit and prepare the 2018-19 budget.  The board directed the seeking of bids for the insurance carrier for the 2018-19 fiscal year and attorney for 2019.

NEW BUSINESS:

Havelka introduced and motioned to waive three readings and adopt Ordinance No. 713, amend Section 10-501 Occupation Taxes of the municipal code. Wielage seconded the motion.  Vote:  Havelka-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes; motion carried 4-0.

ORDINANCE NO. 713

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA,

TO PROVIDE FOR AN OCCUPATION TAX FOR THE WHOLESALE DISTRIBUTION OF FIREWORKS AND TO DELETE OCCUPATION TAXES ON ITEMS F., MUSIC MACHINES; I., PIN BALL MACHINE, POOL OR BILLIARD TABLE; K., SHUFFLEBOARDS; AND L., SKILL GAMES;

Motion by Havelka, second by Guyle, to remove discussion of the depot building from the table. Vote:  Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes, Havelka-yes; motion carried 4-0.

Discussion was held on the depot building. Due to the condition of the building and safety concerns, the board did not feel renting the building to an outside party was an option.  If the building is sold to an outside party, the board would lose the land which they felt it is important to hold onto for future needs.  After considering demolishing the building, the board felt the best option was to put the building up for bids for removal from the site.

Motion by Wimer, second by Havelka, to advertise for bids for removal of the depot building from village property. Vote:  Wimer-yes, Felty-absent, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 4-0.

Discussion was held on a list from Mead Days Co-chair Dalene Selko of items that need attention prior to Mead Days, a street project will be an agenda item at the July 10 regular board meeting, and Clean-up Day is scheduled for June 1, 2019 with Roadrunner Transportation and All-metals providing roll-offs for the event. No tires or trash will be accepted in the future.

Motion by Havelka, second by Wielage, to adjourn at 8:14 p.m. Vote:  Felty-absent, Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 4-0.

Shawn Havelka, Chairman

June Moline, Clerk