Board of Trustees Regular Meeting and Public Hearing 11-DEC-18

PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES

December 11, 2018

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held December 11, 2018 at the Village Office. Clerk Moline called the meeting to order at 6:00 p.m.  Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes.  Advance notice was also provided to the Wahoo Newspaper and the Chairman and all members of the Board of Trustees.  All proceedings were held while the convened meeting was open to the public.  Answering roll call were Trustees Jason Felty, Gary Guyle, Richard Wielage and Rodney Wimer.  Absent was Chairman Shawn Havelka.  Also present were newly elected Trustee William Thorson, Clerk June Moline, Utility/Maintenance Superintendent Nick Raver, Police Chief Jerry Carlson, and Library Director Laurie VanAckeren.  Guests were Craig Reinsch, Julie Ogden, Cody Morris, and Viki Miller.

The posting of the Open Meetings Law was noted.

Motion by Felty, second by Wielage, to adopt the agenda. Vote:  Felty-yes, Guyle-yes, Havelka-absent, Wielage-yes, Wimer-yes; motion carried 4-0.

Moline called for nominations for Chairman Pro Tempore. Wimer nominated Guyle as Chairman Pro Tempore and motioned that nominations cease.  Motion seconded by Felty. Vote:  Guyle-abstain, Havelka-absent, Wielage-yes, Wimer-yes, Felty-yes; motion carried 3-0, with 1 abstention.

Guyle assumed the role of Chairman Pro Tempore.

The minutes of the November 13 regular meeting were accepted as presented.

Motion by Wimer, second by Guyle, to approve the Treasurer’s Report showing $644,089.22

total checking/savings balance ending November 30, 2018.  Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Havelka-absent; motion carried 4-0.

Motion by Wielage, second by Wimer, to approve the claims of $178,123.64 for payment. Vote:  Wimer-yes, Felty-yes, Guyle-yes, Havelka-absent, Wielage-yes; motion carried 4-0.  Claims being:

Motion by Guyle, second by Wimer, to approve the claim of $112,500.00 to Maquire Iron for services of the water project. Vote:  Felty-yes, Guyle-yes, Havelka-absent, Wielage-yes, Wimer-yes; motion carried 4-0.

Motion by Wimer, second by Felty to adjourn at 6:03 p.m. Vote: Wimer-yes, Felty-yes, Guyle-yes, Havelka-absent, Wielage-yes; motion carried 5-0.

REGULAR MEETING WITH REORGANIZATION OF THE BOARD

Clerk Moline called the meeting to order at 6:03 p.m. with roll call showing the following members present: Trustees:  Jason Felty, Gary Guyle, William Thorson, Richard Wielage, and Rodney Wimer.

Felty, Thorson, and Wielage took the Oath of Office.

Motion by Guyle, second by Felty, to appoint Clerk Moline as Chairman Pro Tempore. Vote:  Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.

Motion by Wielage, second by Guyle, to adopt the agenda. Vote:  Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes; motion carried 5-0.

Moline called for nominations for Chairman of the Board.

Motion by Wimer, second by Thorson, to elect Guyle as Chairman and that nominations cease and vote be cast for Guyle as Chairman. Vote:  Felty-yes, Guyle-abstain, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 4-0, with 1 abstention.

Guyle assumed the role as Chairman of the Board.

Guyle called for nominations for Chairman Pro Tempore.

Motion by Wielage, second by Thorson, to elect Wimer as Chairman Pro Tempore and that nominations cease and vote be cast for Wimer as Chairman Pro Tempore. Vote:  Guyle-yes, Thorson-yes, Wielage-yes, Wimer-abstain, Felty-yes; motion carried 4-0, with 1 abstention.

Motion by Wielage, second by Felty, to approve the following appointments: Police Chief – Jerry Carlson; Clerk/Treasurer – June Moline; Utility/Maintenance Superintendent – Nicholas Raver; Attorney – Bromm, Lindahl, Freeman-Caddy, Lausterer; Accountant – Ed Schroeder; Engineer – Olsson; Street Superintendent – Julie Ogden; Building Inspector – Terry Miller; Zoning Administrator – Jerry Carlson; Nuisance Enforcement Officer – Jerry Carlson; Hearing Officer – Alberto Silva.  Vote:  Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.

Motion by Wimer, second by Wielage, to approve the Bank of Mead as the official depository for the deposit of all funds of the village. Vote:  Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes; motion carried 5-0.

Motion by Thorson, second by Wielage, to approve Inspro Insurance as insurance carrier, Retirement Plan Consultants as 401k Administrator, and the Wahoo Newspaper as the official newspaper for the village. Vote:  Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 5-0.

Motion by Wimer, second by Felty, to designate the method of posting of meetings at the Bank of Mead, Mead Post Office, and Village Office. Vote:  Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 5-0.

Motion by Wimer, second by Thorson, to approve the designated manner in which the Planning Commission and Library Board are chosen is by appointment. Vote:  Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.

Motion by Wielage, second by Wimer, to approve the following board appointments: Common Facility Board – Wielage and Wimer; Municipal Board of Health – Chairman Guyle, Police Chief Carlson, and community health care provider Mary Miller; Board of Adjustment – Felty, Guyle, Thorson, Wielage, and Planning Commission Chair Jody Weible, with Wimer to serve as alternate.  Vote:  Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.

Motion by Guyle, second by Felty, to approve a retainer for $750.00 per year for attorney services with Bromm, Lindahl, Freeman-Caddy, Lausterer for 2019 and 2020. Vote:  Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes; motion carried 5-0.

Motion by Guyle, second by Wimer, to adjourn to a public hearing at 6:10 p.m. Vote:  Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 5-0.

PUBLIC HEARING:

Guyle called the hearing to order at 6:10 p.m. with roll call. Answering roll call were Chairman Guyle; Trustees Felty, Thorson, Wielage, and Wimer.

Motion by Wielage, second by Wimer, to adopt the agenda. Vote:  Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 5-0.

Guyle reported the purpose of the hearing was to address a request from Robbie and Karen LaCroix to rezone real estate located at 221 W. Second Street.

Guyle called for public input.

Motion by Guyle, second by Wielage, to adjourn at 6:15 p.m. Vote:  Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.

Thorson introduced and motioned to waive three readings and adopt Ordinance No. 722, Amend zoning of real estate located at 221 W. Second Street, Mead, Saunders County, Nebraska, more particularly known as Lots 2, 4, 6, 8, 10, and 12, Block 20, Original Town Mead from Multiple-family Residential District to Light Industrial District. The motion was seconded by Felty.  Vote:  Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.

ORDINANCE NO. 722

AN ORDINACE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA TO AMEND THE OFFICIAL ZONING MAP OF THE VILLAGE OF MEAD, NEBRASKA, BY CHANGING THE FOLLOWING PROPERTY LOCATED AT 221 W. SECOND STREET, MEAD, SAUNDERS COUNTY, NEBRASKA, LEGALLY DESCRIBED REAL ESTATE, TO WIT:

LOTS 2, 4, 6, 8, 10, AND 12, BLOCK 20, ORIGINAL TOWN MEAD

FROM MULTIPLE-FAMILY RESIDENTIAL (R-2) TO LIGHT INDUSTRIAL DISTRICT (M-1); TO AMEND THE MEAD COMPREHENSIVE PLAN PREVIOUSLY ADOPTED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, AS IT PERTAINS TO THIS AREA TO BE REZONED, AS AFORENOTED; TO AUTHORIZE THE CHAIR OF THE BOARD OF TRUSTEES AND THE CLERK OF THE VILLAGE OF MEAD TO AMEND THE OFFICIAL MAP OF THE VILLAGE OF MEAD, PURSUANT TO THIS ORDINANCE.

SCHEDULED GUESTS:

Craig Reinsch, Olsson, presented an update on the water project and recent completion of the pilot test study by US Water (Tonka). He indicated both contracts are still open with AdEdge and US Water (Tonka).  Maquire Iron has completed the foundation for the water treatment tank and estimates erection of the tower to begin July 4, 2019, with painting to be completed in the fall of 2019.  A tour of the Maquire plant in Sioux Falls, S.D. is planned for the engineers, Utility/Maintenance Superintendent, and board members.  A decision was reached on the design and color for the new water storage tank.

Street Superintendent Julie Ogden reviewed the Professional Services Agreement with JEO Consulting Group for the paving project at N. Oak Street.  Completion of a survey is scheduled prior to Christmas, design in January/February, bids let in March, and award of bid in April, 2019.  The geotechnical exploration estimate from Thiele GeoTech will be addressed at the January 8, 2019 meeting.  Engineering services is $29,620.00, with geotechnical estimate of $5,511.00.

Motion by Wimer, second by Guyle, to approve the Professional Services Agreement with JEO Consulting Group for the paving project at N. Oak Street for $29,620.00. Vote:  Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes; motion carried 5-0.

UNSCHEDULED GUEST:

Library Director Laurie VanAckeren inquired about the recent request by the board that a report of all visitors to the library be presented at monthly Board of Trustees meetings.  She presented a document relating Chapter 84, Article 7, 84-712.05 “Records which may be withheld from the public, enumerated”.  Available programs were discussed.  Wielage requested she present a financial statement to the Trustees.

POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT: Jerry Carlson

The Monthly Police Report was reviewed. Discussion was held on vehicles parked along streets during snow removal and a request that he contact a homeowner to allow the Municipal Board of Health to complete an inspection on the property.

UTILITY/MAINTENANCE SUPERINTENDENT REPORT:

Raver reported process with which the pilot test was completed, snow removal, and remounting of the radar speed sign. Clerk reported she has made contact with Sealcoating regarding our tar order.  Sargent Drilling reported results of inspection of Well 92-1 and pumps.

PLANNING COMMISSION REPORT:

The minutes of the November 26 Regular Meeting and Public Hearing were accepted.

Motion by Felty, second by Wielage, to approve Building Permit 18-25 to the Village of Mead to construct a 150,000 water storage tank and install a barbed wire fence and automatic gate. Vote:  Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 5-0.

LIBRARY REPORT:

The minutes of the November 19 Library Board Meeting were accepted.

CLERK REPORT:

Moline reported the request regarding the speed limit and passing zones along Highway 92 from Elm Street to Co Rd 10 will be added to the list to investigate in the future by the Nebraska Department of Roads. The representative indicated speed limits are set by legislation. Brought up for discussion was amending the Employee Handbook regarding timeline for distribution of paychecks and Utility Superintendent requirements and amendment to Section 9-201 Building Permits.  She reported the new meter reader and autogun have been installed and noted the Appreciation Dinner to be held on January 6.

NEW BUSINESS:

Motion by Felty, second by Thorson, to approve an application for Special Designated Liquor License to Chip’s Restaurant and Bar to sponsor a wedding reception at the Mead Community Building on February 9. Vote:  Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 5-0.

Discussion was held on dispersal of the depot building, reviewed the Common Board Facility Agreement, new well and septic tank installations, building inspection process, ethanol plant, and flying of the flag at the municipal building. Clerk is to contact our attorney regarding need for an Occupancy Permit.

Motion by Guyle, second by Wimer to adjourn at 8:03 p.m. Vote:  Thorson-yes, Wimer-yes, Wielage-yes, Felty-yes, Guyle-yes; motion carried 5-0.

Gary Guyle, Chairman

June Moline, Clerk