PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
December 10, 2019
A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held December 10, 2019 at the Village Office. Chairman Guyle called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided to the Chairman and all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman Gary Guyle, Trustees William Thorson, Richard Wielage, and Rodney Wimer. Absent was Trustee Jason Felty. Also present were Clerk June Moline, Utility/Maintenance Superintendent Nick Raver, and Police Chief Jerry Carlson. Guests were Craig Reinsch and Josh Girmus.
The posting of the Open Meetings Law was noted.
Motion by Wielage, second by Wimer, to adopt the agenda. Vote: Felty-absent, Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 4-0.
Motion by Wimer, second by Thorson, to appoint Clerk Moline as Chairman Pro-tempore. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 4-0.
Moline called for nominations for chairman.
Motion by Guyle, second by Wimer, to nominate Thorson as chairman. Vote: Thorson-abstain, Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes; motion carried 3-0, with 1 abstention.
Motion by Wielage, second by Guyle, that nominations for chairman cease and Thorson be elected chairman. Vote: Wielage-yes, Wimer-yes, Guyle-yes, Felty-absent, Thorson-yes; motion carried 4-0.
Chairman Thorson called for nominations for Chairman Pro-tempore to serve as chairman in the absence of the chairman.
Motion by Thorson, second by Guyle, to nominate Wimer as Chairman Pro-tempore. Vote: Wimer-yes, Felty-absent, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 4-0.
Motions by Wielage, second by Thorson, that nominations cease and Wimer be elected as Chairman Pro-tempore. Vote: Felty-absent, Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 4-0.
The minutes of the November 12 Regular Meeting and December 9 Special Meeting were approved.
Motion by Guyle, second by Wielage, to approve the Treasurer’s Report showing $762,378.50 total checking/savings balance ending November 30, 2019. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 4-0.
Motion by Guyle, second by Thorson, to approve Certificate of Payment #8 to Maquire Iron LLC in the amount of $38,250.00 for painting and fence. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes; motion carried 4-0.
Motion by Wielage, second by Wimer, to approve the claims of $129,233.78 for payment. Vote: Wimer-yes, Felty-absent, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 4-0. Claims being:
131883 Laurie VanAckeren Mileage – Seward Workshop $31.67
131884 OfficeNet Office, Custodial Supplies $55.89
4299 OfficeNet Office Supplies $32.23
3397 OfficeNet Office Supplies $32.23
131886 Schroeder, Edward W. Audit F/Y 10/1/18 – 9/30/19 $3,362.50
4300 Schroeder, Edward W. Audit F/Y 10/1/18 – 9/30/19 $1,293.75
3398 Schroeder, Edward W. Audit 10/1/18 – 9/30/19 $1,293.75
131887 Post Office Stamps $55.00
4301 Post Office Stamps $55.00
3399 Post Office Stamps $55.00
4302 USA Blue Book Stenner Pump $542.54
111819 Nebraska U.C. Fund Late Fee $33.63
630 Brooke McDuffee Refund Utility Deposit $150.00
631 Cody Sweeter Refund Utility Deposit $150.00
3400 NDEE – Fiscal Services Loan C317854 $30,685.17
131888 Midwest Technology Specialists Firewall $430.00
4303 Midwest Technology Specialists Firewall $430.00
131889 Midwest Technology Specialists Firewall $430.00
3401 Midwest Technology Specialists Firewall $430.00
4304 Nicholas Raver Cell Phone Nov 2019 $70.00
4305 NDHHS Renew Water Operator License $115.00
131890 Old Republic Surety Group Bond – 401(k) Plan $33.34
4306 Old Republic Surety Group Surety Bond 401(k) Plan $33.33
3402 Old Republic Surety Group Surety Bond 401(k) Plan $33.33
3403 Wahoo Metal Products Weld Pressure Cap – Lagoons $150.00
131900 Matrix Trust Company 414(h) Plan $437.62
112219 Internal Revenue Service SS/Med/FIT Nov 2019 $2,194.48
131901 Amazon Library Materials $168.11
3405 Bomgaars Adapter $37.17
4309 Municipal Supply Inc of Omaha Parts – N. Third Circle $1,094.03
4310 NE Public Health Environmental Lab Water Tests $256.00
131902 OfficeNet Office Supplies $3.12
4311 Olsson Review Well / Septic Plans – Preister $54.88
3406 Olsson Professional Services – Lagoon Discharge $691.35
131903 Petty Cash Postage, Mileage, Office Supplies $47.19
4312 Petty Cash Postage, Mileage $61.84
3407 Petty Cash Postage, Mileage $39.99
36 Village of Mead General Fund Reimburse NDHHS Review Ck #33 $7,600.00
131904 Wahoo Newspaper Library Renew One-year Subscription $80.95
131905 Saunders Co Register of Deeds Register Wirth Simple Lot Split $22.00
131906 Black Hills Energy Natural Gas $57.44
4313 Black Hills Energy Natural Gas $8.88
3408 Black Hills Energy Natural Gas $8.88
131907 Laurie VanAckeren Mileage – Lincoln Walt Branch Library $27.14
131908 NMC Maintenance – Skidloader $71.78
4314 NMC Maintenance – Skidloader $71.77
3409 NMC Maintenance – Skidloader $71.77
112619 Windstream Telephone $242.60
112719 Windstream Telephone $116.03
112819 Windstream Telephone $116.03
131909 92West Website Support $89.00
131910 Constellation Natural Gas $72.65
4315 Constellation Natural Gas $11.36
3410 Constellation Natural Gas $11.36
4316 One Call Concepts Locate Fee $9.21
131911 Bromm, Lindahl, et al Retainer 2020 $250.00
4317 Bromm, Lindahl, et al Retainer 2020 $250.00
3411 Bromm, Lindahl, et al Retainer 2020 $250.00
131912 Daniel’s Construction Clean Ditch $150.00
4318 Daniel’s Construction Clean Ditch $150.00
3412 Daniel’s Construction Clean Ditch $150.00
131913 Verizon Police Cell $54.70
131914 Petty Cash – Library Tablecloth, Light $24.23
120419 Depository Trust Co Interest – Sewer Bonds $6,846.25
120519 Bank of Mead Service Fee $10.00
131915 Frontier Coop Fuel $161.39
4319 Frontier Coop Fuel $430.32
3413 Frontier Coop Fuel $1,468.58
120319 NE Dept of Revenue Sales Tax Nov 2019 $1,290.86
4320 Konecky Oil Fuel $13.77
131916 Menards – Elkhorn Repairs – Christmas Decorations $126.97
131921 Matrix Trust Company 414(h) Plan $437.62
131922 JEO Consulting Group Street Superintendent 2019 Road Program $1,000.00
3414 Midwest Labs Testing Fees $111.50
37 Olsson Professional Services – Water Project $14,588.12
38 Maquire Iron Painting, Fence $38,250.00
131923 OPPD Electricity $914.36
4323 OPPD Electricity $382.80
3415 OPPD Electricity $273.87
4324 Wahoo Newspaper Publications $179.22
3416 Wahoo Newspaper Publications $137.25
4325 Mead Public Schools Newsletter – Jun, Jul, Aug, Sep 2019 $12.27
3417 Mead Public Schools Newsletter – Oct, Nov, Dec 2019 $12.27
Payroll Fund $7,549.44
Motion by Guyle, second by Wielage, to approve the following appointments for 2020: Police Chief – Jerry Carlson, with stipulation regarding clocking in; Clerk/Treasurer – June Moline; Utilities/Maintenance Superintendent – Nicholas Raver; Attorney – Bromm, Lindahl, Freeman-Caddy and Lausterer; Accountant – Edward Schroeder; Engineer – Olsson; Building Inspector – Terry Miller; Zoning Administrator – Jerry Carlson; Nuisance Enforcement Officer – Jerry Carlson; Hearing Officer – Adam Miller. Vote: Wimer-yes, Felty-absent, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 4-0.
Motion by Wimer, second by Thorson, to approve the Bank of Mead as the official depository for village funds for 2020. Vote Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 4-0.
Motion by Wielage, second by Wimer, to approve Inspro Insurance as the official insurance carrier; Retirement Plan Consultants as the 401(k) administrator; and the Wahoo Newspaper as the official newspaper for 2020. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes; motion carried 4-0.
Motion by Wimer, second by Wielage, to approve the posting of notices at the Village Office, Bank of Mead, and Mead Post Office. Vote: Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes, Thorson-yes; motion carried 4-0.
Motion by Wimer, second by Wielage, to approve the manner of appointment of the Planning Commission and Library Board by the Board of Trustees. Vote: Wimer-yes, Felty-absent, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 4-0.
Motion by Thorson, second by Guyle, to appoint Wielage and Wimer to the Common Facility Board. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 4-0.
Motion by Wimer, second by Wielage, to approve Board Chair Thorson, Police Chief Carlson, and Andrew Eckart to the Municipal Board of Health. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes; motion carried 4-0.
Motion by Thorson, second by Wielage, to appoint Chairman Thorson, Felty, Guyle, Wielage, and Planning Commission Chair Ricky Miller to the Board of Adjustment. Wimer to serve as alternate on the board. Vote: Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes, Thorson-yes; motion carried 4-0.
Motion by Wimer, second by Thorson, to approve a $750.00 retainer for 2020 with Bromm, Lindahl, Freeman-Caddy, and Lausterer. Vote: Wimer-yes, Felty-absent, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 4-0.
Motion by Wielage, second by Thorson, to appoint Julie A. Ogden, License No. S-1407, Class A as a contracted consultant beginning January 1, 2020 as Street Superintendent. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 4-0.
Wielage introduced and motioned to adopt, second by Wimer, Resolution 19-19, Year-End Certification of Village Street Superintendent 2019. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-yes; motion carried 4-0.
RESOLUTION 19-19
SIGNING OF THE
YEAR-END CERTIFICATION OF CITY STREET SUPERINTENDENT FORM
2019
Whereas: State of Nebraska Statutes, sections 39-2302, and 39-2511 through 39-2515 details the requirements that must be met in order for a municipality to qualify for an annual Incentive Payment;
Whereas: The State of Nebraska Department of Transportation (NDOT) requires that each incorporated municipality must annually certify (by December 31st of each year) the appointment of the City Street Superintendent to the NDOT using the Year-End Certification of City Street Superintendent form;
Whereas: The NDOT requires that such certification shall also include a copy of the meeting minutes showing the appointment of the City Street Superintendent by their name as it appears on their License (if applicable), their License Number and Class of License (if applicable), and type of appointment, i.e., employed, contract (consultant, or interlocal agreement with another incorporated municipality and/or county), and the beginning date of the appointment; and
Whereas: The NDOT also requires that such Year-End Certification of City Street Superintendent form shall be signed by the Village Board Chairperson and shall include a copy of a resolution of the governing body authorizing the signing of the Year-End Certification of City Street Superintendent form by the Village Board Chairperson.
Be it resolved that the Village Board Chairperson of Village of Mead is hereby authorized to sign the attached Year-End Certification of City Street Superintendent form.
Felty entered the meeting at 6:14 p.m.
Motion by Guyle, second by Wimer, to adjourn to a Public Hearing at 6:14 p.m. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes; motion carried 5-0.
PUBLIC HEARING:
Thorson called the hearing to order at 6:14 p.m. Answering roll call were: Chairman Thorson; Trustees Felty, Guyle, Wielage, and Wimer.
Motion by Wimer, second by Wielage, to adopt the agenda. Vote: Wimer-yes Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 5-0.
Thorson stated an application had been received from Audra Wirth to rezone her property located at 416 S. Vine Street. The property is currently zoned Neighborhood Business. The current zoning makes it difficult to sell the property due to requirements by loan institutions. The property currently abuts property to the east that is zoned Multiple-family Residential.
Thorson called for public input.
Motion by Guyle, second by Wimer, to adjourn at 6:16 p.m. Vote: Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
Discussion was held.
Guyle introduced and motioned to waive three readings and adopt Ordinance No. 738, Rezone property at 416 S. Vine Street from Neighborhood Business to Multiple-family Residential. The motion was seconded by Thorson. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.
ORDINANCE NO. 738
AN ORDINACE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA TO AMEND THE OFFICIAL ZONING MAP OF THE VILLAGE OF MEAD, NEBRASKA, BY CHANGING THE FOLLOWING PROPERTY LOCATED AT¬¬¬¬¬¬ 416 SOUTH VINE STREET, MEAD, SAUNDERS COUNTY, NEBRASKA, LEGALLY DESCRIBED REAL ESTATE, TO WIT:
LOTS 14, 16 AND 18, THE EAST 64.00 FEET OF LOTS 20 AND 22 AND THAT PART OF LOT 12 DESCRIBED AS BEGINNING AT THE SOUTHWEST CORNER OF LOT 12; THENCE N00º00’00”E (ASSUMED BEARING), ON THE WEST LINE OF LOT 12, A DISTANCE OF 5.04 FEET; THENCE N89º03’25”E, A DISTANCE OF 133.31 FEET TO A POINT ON THE EAST LINE OF LOT 12; THENCE S00º13’48”E, ON THE EAST LINE OF LOT 12, A DISTANCE OF 6.54 FEET TO THE SOUTHEAST CORNER OF LOT 12; THENCE S89º42’07”W, ON THE SOUTH LINE OF LOT 12, A DISTANCE OF 133.32 FEET TO THE POINT OF BEGINNING, ALL IN BLOCK 32, ORIGINAL TOWN, VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA.
COMMONLY KNOWN AS 416 S. VINE STREET, MEAD, NEBRASKA,
FROM NEIGHBORHOOD BUSINESS (B-2) TO MULTIPLE-FAMILY RESIDENTIAL DISTRICT (R-2); TO AMEND THE MEAD COMPREHENSIVE PLAN PREVIOUSLY ADOPTED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, AS IT PERTAINS TO THIS AREA TO BE REZONED, AS AFORENOTED; TO AUTHORIZE THE CHAIR OF THE BOARD OF TRUSTEES AND THE CLERK OF THE VILLAGE OF MEAD TO AMEND THE OFFICIAL MAP OF THE VILLAGE OF MEAD, PURSUANT TO THIS ORDINANCE.
POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT: Jerry Carlson
The Monthly Police Report was reviewed.
Motion by Thorson, second by Wielage, that Police Chief clock in and out on the village timeclock and with the Saunders County Sheriff’s Department while on duty. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.
UTILITY/MAINTENANCE SUPERINTENDENT REPORT: Nick Raver
Raver reported on recent violation of the dump and stated that he would contact the Department of Environment and Energy that the site will be used to conduct training for the Fire Department and will not seek renewal of the burn permit issued by the DEE. He indicated he has stopped draining the lagoon site and that all paperwork had been submitted to the DEE regarding the project. Discussion was held on process when water leaks occur at a property.
SCHEDULED GUESTS:
Craig Reinsch, Olsson, presented the one bid received for Phase II. Since the bid was $1M over the anticipated estimate Olsson could not recommend acceptance of the bid. He also stated the USDA did not have the additional funds to support the bid. He indicated he could contact contractors who may be interested in submitting a bid within the next four to six months for the project. He indicated contractors are busy with projects due to the 2019 flooding and major development within the Omaha-Lincoln area. Discussion was held on bidding the project to separate contractors with a general contractor overseeing all of the contractors who would work with the engineer, USDA, and NDHHS to meet guidelines. Erection of the fence by Maquire will resume as planned, as well as water samples being taken.
Motion by Thorson, second by Wimer, to approve Change Order 1, erection of the fence around the perimeter of the water site by Maquire Iron. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.
POLICE REPORT: Jerry Carlson
Carlson highlighted items from his monthly report including parking and warning tickets issued following a snowstorm.
PLANNING COMMISSION REPORT:
The minutes of the November 25 Regular Meeting and Public Hearing were accepted.
Motion by Guyle, second by Wimer, to approve Building Permit 19-23 to Girmus Investments to erect two pole buildings with doors at 1058 Sunburst Lane. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes; motion carried 5-0.
Josh Girmus also inquired as to whether the board would accept a donation of several types of trees he has available.
LIBRARY REPORT:
The minutes of the November 18 Library Board meeting were accepted.
CLERK REPORT: June Moline
Moline noted the Appreciation Dinner will be held on January 5 with RSVP’s due to the office by December 30.
UNFINISHED BUSINESS:
Motion by Wimer, second by Wielage, to approve second reading of Ordinance No. 737, Unsafe Buildings. Vote: Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 5-0.
NEW BUSINESS:
Motion by Thorson, second by Felty, to approve the Common Board Facility Agreement with Mead Public Schools. Vote: Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
Motion by Wimer, second by Wielage, to approve the Master Agreement for Professional Services with Olsson. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.
Discussion was held on spilling of contents from the recycling containers located south of the Fire Station during recent high winds. The neighbors were concerned as to who was going to clean their yard. The board requested Moline to contact S-2 to pick up the four recycling bins and that recycling would no longer be available. Damage to a trailer borrowed from AWS was discussed. A claim has been filed by AWS.
Motion by Thorson, second by Wielage, to introduce, waive three readings, and adopt Ordinance No. 739, Wage increase to the Library Aide. Vote: Thorson-yes, Wielage-no, Wimer-no, Felty-yes, Guyle-no; motion failed 2-3.
Motion by Felty, second by Thorson, to adjourn at 8:45 p.m. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes; motion carried 5-0.
William Thorson, Chairman
June Moline, Clerk