Board of Trustees Regular Meeting and Public Hearing 09-OCT-18

PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES

October 9, 2018

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held October 9, 2018 at the Village Office. Chairman Havelka called the meeting to order at 6:00 p.m.  Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes.  Advance notice was also provided to the Chairman and all members of the Board of Trustees.  All proceedings were held while the convened meeting was open to the public.  Answering roll call were Chairman Shawn Havelka; Trustees Jason Felty, Richard Wielage and Rodney Wimer.  Absent was Trustee Gary Guyle.  Also present was Clerk June Moline.  Guests were Karen and George Robertson and Lola Swanson.

The posting of the Open Meetings Law was noted.

Motion by Wielage, second by Wimer, to adopt the agenda. Vote: Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 4-0.

The minutes of the September 11 regular meeting and budget hearing and September 17 special meeting were accepted as presented.

Motion by Havelka, second by Felty, to approve the Treasurer’s Report showing $689,364.46 total checking/savings balance ending September 30, 2018.  Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent; motion carried 4-0.

Motion by Wielage, second by Wimer, to approve the claims of $73,814.51 for payment. Vote:  Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes; motion carried 4-0.  Claims being:

Motion by Havelka, second by Wielage, to adjourn to a public hearing at 6:06 p.m. Vote:  Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes; motion carried 4-0.

PUBLIC HEARING:

Havelka called the hearing to order at 6:06 p.m. with roll call. Answering roll call were Chairman Shawn Havelka; Trustees Jason Felty, Richard Wielage, and Rodney Wimer.  Absent was Trustee Gary Guyle.

Havelka stated the purpose of the hearing was to consider a paving project of Oak Street, north of First Street.

Discussion was held on the planned project. The next step is to employ an engineering firm.  Wielage stated we need to proceed with the project since street projects are partially funded by street allocation dollars.

Guyle entered the hearing at 6:14 p.m.

Havelka called for public input. Karen Robertson expressed concern as to where Oak Street sets as she is concerned it will take a portion of her front yard.  Lola Swanson asked that a manhole be placed on the outside of the concrete to allow for future housing to hook up to the sewer system.  Moline stated Street Superintendent Julie Ogden indicated a survey would show the actual layout of Oak Street and noted if there are concerns she suggested speaking to County Surveyor Jerry Charles for his opinion.

Motion by Havelka, second by Wimer to adjourn at 6:24 p.m. Vote:  Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.

Wielage introduced and motioned to adopt Resolution 18-08, Paving District 2018-1. The motion was seconded by Felty.  Vote:  Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.

RESOLUTION NO. 18-08

BE IT RESOLVED BY THE CHAIRPERSON AND BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, as follows:

1. That the Chairperson and Board have heretofore created Paving District No. 2018-1, that notice of said creation was published as required by law, which notice set this time and place for a hearing date to determine the sufficiency of written objections which have been filed; that the total front footage of property directly abutting upon the street to be improved is 954.37 feet and that the total front footage of property represented by objections of owners of record title is zero; and all persons present have been heard.
2. That objections to the District are insufficient, and all required facts and conditions exist for the creation of the District.
3. That the plans, specifications and estimate of cost of the engineer for the Village in connection with the construction of street improvements in Paving District No. 2018-1 which have heretofore been filed with the Clerk be, and the same are, accepted and approved.

POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT: Jerry Carlson

The Monthly Police Report was reviewed.

PLANNING COMMISSION REPORT:

The minutes of the September 24 Regular Meeting and permits were accepted. Permits being: 18-23, Gary & Judy Rasmus to demolish/construct a deck; 18-24, Mead Public Schools to construct a 4-stall parking garage; 18-25, Village of Mead to demolish the depot building.

LIBRARY REPORT:

The minutes of the September 17 Library Board Meeting were accepted.

CLERK REPORT:

Moline presented a list of water meters requiring maintenance. January 6, 2019 was the date set for the Appreciation Dinner at G&L Café.

COMMITTEE REPORT:

Guyle and Wimer reported on the recent meeting with Mead Public Schools representatives for the Common Facility Board. Members were in agreement that the two boards continue to work together toward common goals.  The village is to maintain the baseball field and the school will provide insurance on that site.

UNFINISHED BUSINESS:

Motion by Guyle, second by Wielage, to approve third reading and adopt Ordinance No. 719, amend Section 2-201, Library Board. Vote:  Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Havelka-no; motion carried 4-1.

ORDINANCE NO. 719

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO PROVIDE FOR ONE MEMBER NOT RESIDING WITHIN THE BOUNDARIES OF THE VILLAGE OF MEAD, BUT WITHIN THE 68041 POSTAL ZONE TO SERVE ON THE LIBRARY BOARD, BUT THAT MEMBER SHALL TAKE NO ACTION ON FINANCIAL MATTERS OF THE LIBRARY BOARD.

Motion by Havelka second by Wielage, to approve second reading of Ordinance No. 720, amend Section 1-901, Compensation; Municipal Officials. Vote:  Wimer-yes, Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 5-0.

NEW BUSINESS:

Motion by Havelka, second by Wielage, to approve Jake Shaw as the Resident Project Representative for Olsson Associates during the water project. Vote:  Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 5-0.

Havelka introduced, motioned to waive three readings, and adopt Ordinance No. 721, amend 8-401, Curb and Gutter; Cutting Curb. The motion was seconded by Wimer.  Vote:  Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.

ORDINANCE NO. 721      

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO AMEND CHAPTER 8 PUBLIC WAYS AND PROPERTY, WITH THE AMENDMENT TO ARTICLE 4, CURB AND GUTTER; SECTION 8-401, CURB AND GUTTER; CUTTING CURB.

Discussion was held on setting a requirement for concrete when replacing a cut curb.

Motion by Felty, second by Havelka, to approve applications from Keshia Havelka, Scott and Dalene Selko, and Tyler Bukaske for Horizon Homes, to grind curbs for their driveways. Vote:  Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.

Havelka introduced and motioned to adopt Resolution 18-10, amend Guidelines based on the Local Government Miscellaneous Expenditure Act. The motion was seconded by Guyle.  Vote:  Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Havelka-yes; motion carried 5-0.

RESOLUTION 18-10

A RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, TO ESTABLISH GUIDELINES BASED ON THE LOCAL GOVERNMENT MISCELLANEOUS EXPENDITURE ACT

WHEREAS, the Village of Mead Board of Trustees, Mead, Saunders County, Nebraska, wishes to adopt guidelines for expenditure of public funds following the Local Government Miscellaneous Expenditure Act (13-2201 through 13-2204);

WHEREAS, the expenditure of public funds shall be for the payment or reimbursement of actual and necessary expenses incurred by elected and appointed officials, employees, or volunteers at educational workshops, conferences, training programs, official functions, hearings, or meetings, whether incurred within or outside the boundaries of the local government, if the governing body gave prior approval for participation or attendance at the event and for payment or reimbursement of authorized expenses may include: (1) registration costs, tuition costs, fees, or charges; (2) mileage at the rate allowed by section 81-1176 or actual travel expenses if travel is authorized by commercial or charter means; and (3) meals and lodging at a rate not exceeding the applicable federal rate unless a fully itemized claim is submitted substantiating the costs actually incurred in excess of such rate and such additional expenses are expressly approved by the governing body;

WHEREAS, authorized expenditures shall not include expenditures for meals of paid members of a governing body provided while such members are attending a public meeting of the governing body unless such meeting is a joint public meeting with one or more other governing bodies;

WHEREAS, the expenditure for public funds shall be for nonalcoholic beverages provided to individuals attending public meetings of the governing body;

WHEREAS, nonalcoholic beverages and meals shall be provided for any individuals while performing or immediately after performing relief, assistance, or support activities in emergency situations, including, but not limited to tornado, severe storm, fire, or accident; and during or for any volunteers immediately following participation in any activity approved by the governing body, including, but not limited to mowing parks, picking up litter, removing graffiti, or snow removal;

WHEREAS, one recognition dinner each year may be held for elected and appointed officials, employees, or volunteers of the local government. The maximum cost per person for the dinner may not exceed twenty-five ($25.00) fifty ($50.00) dollars.  An annual recognition dinner may be held separately for employees of each department or separately for volunteers, or any of them in combination, if authorized by the governing body.

Motion by Havelka, second by Wimer, to approve a contract with U.S. Water Services, Inc. for Water Treatment Equipment Procurement. Vote:  Wimer-yes, Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 5-0.

Motion by Wimer, second by Wielage, to adjourn at 7:04 p.m. Vote:  Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 5-0.

Shawn Havelka, Chairman

June Moline, Clerk