PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES

July 8, 2014

 

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held July 8, 2014 at the Village Office.  Chairman Guyle called the meeting to order at 6:00 p.m.  Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes.  Advance notice was also provided to the Wahoo Newspaper and all members of the Board of Trustees.  All proceedings were held while the convened meeting was open to the public.  Answering roll call were Chairman Gary Guyle; Trustees Shawn Havelka, Adam Miller and Richard Wielage.  Absent was Trustee Rod Wimer.  Also present were Clerk June Moline and Utility/Maintenance Superintendent Nick Raver. Guest present was Phil Dawson.

 

The posting of the Open Meetings Law was noted.

 

Motion by Wielage, second by Havelka to adopt the agenda.  Vote:  Guyle-yes, Havelka-yes, Miller-yes, Wielage-yes, Wimer-absent; motion carried 4-0.

 

The minutes of the June 10 Regular Meeting and June 19 Special Meeting were approved as presented.

 

Motion by Wielage, second by Miller to approve the Treasurer’s Report showing $607,168.45 total checking/savings balance ending June 30, 2014.  Vote: Havelka-yes, Miller-yes, Wielage-yes, Wimer-absent, Guyle-yes; motion carried 4-0.

 

Motion by Wielage, second by Miller to approve the claims of $69,254.28 for payment.  Vote:  Miller-yes, Wielage-yes, Wimer-absent, Guyle-yes, Havelka-yes; motion carried 4-0. Claims being:

 

129022

Mead Ball Assoc.

Umpires 2014

$1,000.00

129023

Post Office

Stamps

$49.00

3069

Post Office

Stamps

$49.00

2665

Post Office

Stamps

$49.00

3070

NE Public Health Environmental Lab

Water Tests

$15.00

129024

Petty Cash – Library

Supplies, Postage

$14.58

129025

Wells Fargo Bank

Ethanol Plant Tax  May 2014

$30,588.93

129036

MG Trust Company

414(h) Plan

$328.25

129039

OfficeNet

Office Supplies, Custodial Supplies

$339.38

3071

OfficeNet

Office Supplies

$173.20

2668

OfficeNet

Office Supplies

$173.20

2667

Young & White Law Offices

Legal Fees – Land Case

$1,887.69

129040

Dick Pelster Construction

Repair Street

$140.00

129041

Amazon

Library Materials

$109.42

129042

Bomgaars

Repairs

$31.29

3072

Bomgaars

Repairs Sprayer

$4.00

2669

Bomgaars

Repairs

$8.15

129043

Literature Festival

Festival Fee

$40.00

129044

Menards – Elkhorn

Repairs

$28.84

3073

Menards – Elkhorn

Repairs, Supplies

$16.91

2670

Menards – Elkhorn

Repairs

$10.97

129045

Quality Disposal

Mead Clean Up Day Roll-offs (3)

$840.00

129046

W Thomas & Son, Inc

Repairs Park Restroom

$134.90

129047

Wahoo Concrete Products

Concrete – First Street

$617.63

543

Village of Mead

Refund Utility Deposit to Account #890

$68.63

544

Ashley Guyle

Refund Bal Utility Deposit

$6.37

129048

Biblionix

Apollo Automation Service 7/24/14 through 7/23/15

$800.00

129049

Big Red Home Improvement

VO Roof Repairs

$5,280.00

2671

Frontier Cooperative Co

Grazon

$86.00

129050

International Institute Municipal Clerks

Clerk Membership through 9/30/15

$48.34

3074

International Institute Municipal Clerks

Clerk Membership through 9/30/15

$48.33

2672

International Institute Municipal Clerks

Clerk Membership through 9/30/15

$48.33

129051

Platte Valley Equipment Co

Repair Mower

$29.44

3075

Platte Valley Equipment Co

Repair Mower

$29.43

2673

Platte Valley Equipment Co

Repair Mower

$29.43

2674

Olsson Associates

Professional Fees – Wastewater Lagoons

$3,367.32

129052

Petty Cash

Postage, Office / Cleaning Supplies

$26.10

3076

Petty Cash

Postage

$19.10

2675

Petty Cash

Postage

$73.21

129060

OfficeNet

Custodial Supplies

$214.64

3077

OfficeNet

Custodial Supplies

$24.32

2677

OfficeNet

Custodial Supplies

$24.32

129066

MG Trust Company

414(h) Plan

$328.25

62614

Internal Revenue Service

SS/MED/FIT June 2014

$2,150.86

62714

Nebraska Department of Revenue

SIT Qtr 2 2014

$863.34

62814

Nebraska U.C. Fund

SUTA Qtr 2 2014

$35.44

129067

All Sweep

Street Cleaning

$1,500.00

129068

Black Hills Energy

Natural Gas

$41.38

3078

HD Supply Waterworks

Battery – Handheld

$72.22

2678

HD Supply Waterworks

Battery – Handheld

$72.21

129069

Inspro

Insurance – Mead Days

$705.55

129070

OfficeNet

Repair Fax Machine

$23.00

3079

OfficeNet

Repair Fax Machine

$23.00

2679

OfficeNet

Repair Fax Machine

$23.00

129071

Platte Valley Equipment Co

Mower Blades

$6.42

129072

Windstream

Telephone

$192.41

3080

Windstream

Telelphone

$102.50

2680

Windstream

Telephone

$102.50

129073

Miller Property & Lawn Service

Ballfield Prep

$450.00

129074

Country Store

Meals – Clean Up Day

$22.35

129075

Konecky Oil Co Inc

Fuel, Repairs

$397.16

3081

Konecky Oil Co Inc

Fuel, Repairs

$32.11

2681

Konecky Oil Co Inc

Fuel, Repairs

$32.11

2682

SECO Electric

Heaters / Thermostats – Wastewater Plant

$1,513.97

129076

Chase Card Services

Office Supplies, Library Books, Shirts and Supplies

$236.17

3082

Wahoo-Waverly-Ashland  Newspapers

Publications

$114.68

2683

Young & White Law Offices

LegalFees – Land Case

$2,639.76

129077

Frontier Cooperative Co

Fuel

$61.91

3083

Frontier Cooperative Co

Fuel

$61.91

2684

Frontier Cooperative Co

Fuel

$61.91

129078

Menards – Elkhorn

Lumber

$12.80

129079

Verizon

Police Cell

$66.25

70714

NE Dept of Revenue

Sales Tax Jun 2014

$928.29

129080

Havelka, Roberta

Electricity – Batting Cage 2014

$50.00

129081

Omaha Public Power District

Electricity

$1,388.26

3084

Omaha Public Power District

Electricity

$286.64

2685

Omaha Public Power District

Electricity

$248.86

129082

Saunders County Treasurer

Property Taxes 2014 – Depot 2/2

$469.70

Payroll  Fund

$7,064.71

 

Motion by Havelka, second by Miller to enter a Public Hearing at 6:10 p.m.  Vote:  Wielage-yes, Wimer-absent, Guyle-yes, Havelka-yes, Miller-yes; motion carried 4-0.

 

PUBLIC HEARING:

Chairman Guyle stated the purpose of the Public Hearing was to address rezoning 45.72 acres of land located at the village owned wastewater lagoon site.  The request is to change the zoning from the Agricultural District to Light Industrial District. 

 

Discussion was held, followed by call for public input.

 

Motion by Miller to introduce, waive three readings and approve Ordinance No. 651, Rezone 45.72 Acres of land owned by the Village of Mead where the wastewater lagoons are located from (A) Agricultural District to (M-1) Light Industrial District.  Vote:  Wimer-absent, Guyle-yes, Havelka-yes, Miller-yes, Wielage-yes; motion carried 4-0.

 

ORDINANCE NO. 651

 

AN ORDINACE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA TO AMEND THE OFFICIAL ZONING MAP OF THE VILLAGE OF MEAD, NEBRASKA, BY CHANGING THE FOLLOWING LEGALLY DESCRIBED REAL ESTATE, TO WIT:

 

COMMENCING AT THE NORTHEAST CORNER OF THE NORTHWEST QUARTER OF SECTION 36, TOWNSHIP 15 NORTH, RANGE 8, EAST OF THE 6TH P.M., SAUNDERS COUNTY, NEBRASKA; THENCE SOUTH ALONG THE EAST LINE OF SAID NORTHWEST QUARTER ON AN ASSUMED BEARING OF SOUTH 02 DEGREES 58 MINUTES 55 SECONDS EAST, A DISTANCE OF 50.03 FEET TO A POINT OF THE SOUTH RIGHT OF WAY LINE OF HIGHWAY 92, (COUNTY ROAD ‘M’), SAID POINT BEING THE POINT OF BEGINNING; THENCE CONTINUING SOUTHERLY ALONG SAID LINE, A DISTANCE OF 1,393.05 FEET TO A POINT ON THE NORTH RIGHT OF WAY LINE OF THE UNION PACIFIC RAILROAD; THENCE SOUTH 78 DEGREES 17 MINUTES 06 SECONDS WEST, ALONG THE NORTH RIGHT OF WAY LINE OF THE UNION PACIFIC RAILROAD, A DISTANCE OF 1,357.98 FEET TO A POINT ON THE WEST LINE OF SAID EAST ONE-HALF OF SAID NORTHWEST QUARTER; THENCE NORTH 03 DEGREES 13 MINUTES 00 SECONDS WEST, ALONG THE WEST LINE OF SAID EAST ONE-HALF OF SAID NORTHWEST QUARTER, A DISTANCE OF 692.29 FEET TO A POINT; THENCE NORTH 11 DEGREES 47 MINUTES 00 SECONDS EAST, A DISTANCE OF 240.50 FEET TO A POINT; THENCE NORTH 03 DEGREES 13 MINUTES 00 SECONDS WEST, A DISTANCE OF 716.86 FEET TO A POINT ON THE SOUTH RIGHT OF WAY LINE OF HIGHWAY 92, (COUNTY ROAD ‘M’); THENCE NORTH 88 DEGREES 54 MINUTES 31 SECONDS EAST, ALONG THE SOUTH RIGHT OF WAY LINE OF HIGHWAY 92, (COUNTY ROAD ‘M’), A DISTANCE OF 1,287.42 FEET TO THE POINT OF BEGINNING, SAID TRACT CONTAINS A CALCULATED AREA OF 1,991,513.09 SQUARE FEET OR 45.72 ACRES, MORE OR LESS,

 

FROM AGRICULTURAL DISTRICT (A-1) TO LIGHT INDUSTRIAL DISTRICT (M-1); TO AMEND THE MEAD COMPREHENSIVE PLAN PREVIOUSLY ADOPTED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, AS IT PERTAINS TO THIS AREA TO BE REZONED, AS AFORENOTED; TO AUTHORIZE THE CHAIR OF THE BOARD OF TRUSTEES AND THE CLERK OF THE VILLAGE OF MEAD TO AMEND THE OFFICIAL MAP OF THE VILLAGE OF MEAD, PURSUANT TO THIS ORDINANCE; TO PROVIDE FOR THE SERVERABILITY OF ANY SECTION, CLAUSE, PROVISION OR PORTION FOUND UNCONSTITUTIONAL OR INVALID; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE FOR THE PUBLICATION OF THIS ORDINANCE IN PAMHLET FORM OR VIA POSTING IN THREE (3) PUBLIC PLACES IN THE VILLAGE OF MEAD, NEBRASKA, AND THE EFFECTIVE DATE THEREOF; AND TO PROVIDE THAT THIS ORDINANCE SHALL NOT BE MADE A PART OF THE MUNICIPAL CODE OF THE VILLAGE OF MEAD, NEBRASKA.

 

Motion by Havelka, second by Wielage to adjourn to Regular Session at 6:17 p.m.   Vote:  Guyle-yes, Havelka-yes, Miller-yes, Wielage-yes, Wimer-absent; motion carried 4-0.

 

Trustee Wimer entered the meeting at 6:25 p.m.

 

SCHEDULED GUEST:  Phil Dawson

Phil Dawson presented information about the CASA (Court Appointed Special Advocates) program.  He indicated CASA is made up of volunteers who play a role in the court system working with abused or neglected children.  He is looking for a volunteer from the Mead area to serve in this capacity.  Brochures and contact information was presented.

 

UTILITY / MAINTENANCE SUPERINTENDENT:  Nick Raver

Raver reported receipt of a grant through NHHS to replace the doors at the wellhouse with steel doors; replacement of roof on the village office and wellhouse; resurfacing completed at N. Third Circle, consider maintenance of Eighth St; and rock has been ordered for the streets.  Concerns expressed were ruts in softball outfield following Mead Days and low water pressure at N. Third Circle.

 

Drainage concern along First St. was addressed.  Once the ditch had been cleaned from the west, the flow of water improved.  Sod needs to be removed at a residence to allow for continued flow to the culvert north of the wastewater plant.

 

Motion by Havelka, second by Wielage to continue with the drainage project along First St. with removal of the sod obstructing the flow of water.  Vote:  Havelka-yes, Miller-yes, Wielage-yes, Wimer-yes, Guyle-yes; motion carried 5-0.

 

POLICE REPORT:  Jerry Carlson

The Monthly Police Report was reviewed. 

 

CLERK REPORT: June Moline  

Meter maintenance was reported.  The condition of picnic tables was discussed.  Approval was granted to order 2-3 plastic table tops / benches if the frames are still good.  Clerk reported Accountant Schroeder was in the office today to work on the budget.

 

PLANNING COMMISSION REPORT: The minutes of the June 23 Regular Meeting and June 23 Public Hearing and approved Building Permits were reviewed.  Permits approved were 14-06, Jerry and Staci Charles – construct deck; 14-07, Leo K. Sweet – demolish deck; 14-08, Jim Halbmaier – construct deck; 14-09, Todd and Kymberly Clark – construct fence.  Discussion was held on septic tank certification and request to amend penalty fees for beginning construction or demolition prior to approval of a permit.  The board advised removal of the double penalty fee from policy.

 

LIBRARY REPORT: 

Minutes of the June 18 Library Board meeting were reviewed.

 

UNFINISHED BUSINESS:

Motion by Havelka, second by Wielage to approve second reading of Ordinance No. 650, Amend Chapter 3, Article 1, Sections 3-103 and 3-105 Water Deposits and Article 2, Sections 2-203 ad 2-205 Sewer Deposits.  Vote:  Miller-yes, Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes; motion carried 5-0.

 

NEW BUSINESS:

The status of the Ford tractor was discussed.  Ken Schultz has the tractor running again, but doesn’t know for how long.  A tractor will be budgeted for the next fiscal year.

 

Motion by Wielage, second by Havelka to approve the Interlocal Agreement for the Skid Loader with Mead Public Schools.  Vote:  Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes, Miller-yes; motion carried 5-0.

 

Havelka introduced and motioned, second by Wimer to adopt Resolution 14-10, Special Tax and Assessment on Property described as W ½ Lot 7 and W ½ S ½ Lot 8, Block 4, Anderson and Carlson Addition to the Village of Mead for delinquent water and sewer account.  Vote:  Wimer-yes, Guyle-yes, Havelka-yes, Miller-yes, Wielage-yes; motion carried 5-0.

 

VILLAGE OF MEAD

RESOLUTION 14-10

 

A RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, LEVYING A SPECIAL TAX AND ASSESSMENT IN THE AMOUNT OF $73.01 UPON W ½ LOT 7 & W ½ S ½ LOT 8, BLOCK 4, ANDERSON & CARLSON ADDITION TO THE VILLAGE OF MEAD, ALSO KNOWN AS 522 S. VINE STREET, VILLAGE OF MEAD, sAUNDERS COUNTY, NEBRASKA, TO PAY THE COSTS OF $73.01 FOR WATER AND SEWER USAGE.

 

Annual review of Resolution 13-09, Americans with Disabilities Act Policy took place. 

 

Motion by Miller, second by Havelka to enter Executive Session at 7:43 p.m. for the prevention of needless injury to the reputation of an individual for the annual review of the Utilities / Maintenance Superintendent.  Vote:  Guyle-yes, Havelka-yes, Miller-yes, Wielage-yes, Wimer-yes; motion carried 5 – 0.

 

Motion by Wielage, second by Wimer to return to Regular Session at 7:50 p.m.  Vote:  Havelka-yes, Miller-yes, Wielage-yes, Wimer-yes, Guyle-yes; motion carried 5-0.

 

Motion by Wielage, second by Wimer to approve a 4% wage increase for the Utilities / Maintenance Superintendent.  Vote:  Miller-yes, Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes; motion carried 5-0.

 

Motion by Havelka, second by Wielage to adjourn at 7:50 p.m.  Vote:  Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes, Miller-yes; motion carried 5-0.

 

Gary Guyle, Chairman