PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
December 8, 2015
A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held December 8, 2015 at the Village Office. Chairman Guyle called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided in the Wahoo Newspaper and to the Chairman and all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman Gary Guyle; Trustees Shawn Havelka, PJ Nicola, Richard Wielage and Rod Wimer. Also present were Clerk June Moline, Utility/Maintenance Superintendent Nick Raver and Police Chief Jerry Carlson. Guest was Craig Reinsch.
The posting of the Open Meetings Law was noted.
Motion by Wielage, second by Wimer to adopt the agenda. Vote: Guyle-yes, Havelka-yes, Nicola-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
Motion by Wimer, second by Guyle to appoint Clerk Moline as Chairman Pro Tempore. Vote: Havelka-yes, Nicola-yes, Wielage-yes, Wimer-yes, Guyle-yes; motion carried 5-0.
Moline called for nominations for Chairman.
Wimer nominated Havelka.
Motion by Wimer, second by Wielage to nominate Havelka as Chairman, with nominations to cease. Vote: Nicola-yes, Wielage-yes, Wimer-yes, Guyle-yes, Havelka-abstain; motion carried 4-0-1 abstention. Havelka was declared Chairman and assumed role.
Motion by Wielage, second by Guyle to approve the following appointments: Police Chief-Jerry Carlson; Clerk/Treasurer-June Moline; Utility/Maintenance Superintendent-Nicholas Raver; Attorney-Maureen Freeman-Caddy; Accountant-Ed Schroeder; Engineer-Olson Associates; Street Superintendent-Julie Ogden; Building Inspector-Terry Miller; Zoning Administrator and Nuisance Enforcement Officer-Jerry Carlson. Vote: Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes, Nicola-yes; motion carried 5-0.
Motion by Wielage, second by Wimer to approve the Bank of Mead as the official depository for all funds of the village. Vote: Wimer-yes, Guyle-yes, Havelka-yes, Nicola-yes, Wielage-yes; motion carried 5-0.
Motion by Nicola, second by Wielage to approve Inspro Insurance as the village insurance carrier, Retirement Plan Consultants to administer the 401(h) plan, and the Wahoo Newspaper as the official newspaper for the village. Vote: Guyle-yes, Havelka-yes, Nicola-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
Motion by Wielage, second by Wimer to designate the method of posting meetings shall be at the Mead Post Office, Bank of Mead and Village of Mead Office. Vote: Havelka-yes, Nicola-yes, Wielage-yes, Wimer-yes, Guyle-yes; motion carried 5-0.
Motion by Nicola, second by Wielage to designate the manner in which the Planning Commission and Library Board are chosen is by appointment of the Village Board of Trustees. Vote: Nicola-yes, Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes; motion carried 5-0.
The following committees were established: Common Facility Board-Wielage and Wimer; Municipal Board of Health-Havelka, Police Chief Carlson and community health care provider Mary Miller; and Board of Adjustment-Havelka, Nicola, Wielage, Wimer & Planning Commission Chair Weible. Guyle will serve as the alternate on the board.
Motion by Wielage, second by Guyle to approve the minutes of the November 10 Regular Meeting. Vote: Guyle-yes, Havelka-yes, Nicola-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
Motion by Wielage, second by Nicola to approve the Treasurer’s Report showing $700,730.88 total checking/savings balance ending November 30, 2015. Vote: Havelka-yes, Nicola-yes, Wielage-yes, Wimer-yes, Guyle-yes; motion carried 5-0.
Motion by Wielage, second by Guyle to approve the claims of $64,471.92 for payment. Vote: Nicola-yes, Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes; motion carried 5-0. Claims being:
129773
Post Office
Stamps
$49.00
3392
Post Office
Stamps
$49.00
2937
Post Office
Stamps
$49.00
3394
Olsson Associates
Profession Services
$2,292.22
129786
Matrix Trust Co
414(h) Plan
$344.12
129787
NLK Properties
Quonset Rent/Electricity
$299.14
3397
NLK Properties
Quonset Rent/Electricity
$299.13
2941
NLK Properties
Quonset Rent/Electricity
$299.13
129789
David Deerson
Reimburse 1/2 Bldg Permit
$10.00
129790
Central Plains Library System
Puppets for Story Time
$21.28
129791
City of Wahoo
Spraying Mosquitos (5)
$475.00
3398
City of Wahoo
Spraying Mosquitos (5)
$475.00
2942
City of Wahoo
Spraying Mosquitos (5)
$475.00
129792
Edward Schroeder
Audit year ending 9/30/15
$2,772.50
3399
Edward Schroeder
Audit year ending 9/30/15
$1,061.25
2943
Edward Schroeder
Audit year ending 9/30/15
$1,061.25
2944
NE Dept Environment Quality
Loan C317854
$31,531.05
3400
Water Engineering
Water Product
$560.32
3401
NE Public Health Env Lab
Water Tests
$15.00
129793
Petty Cash
Postage, Mileage, Office Supplies
$14.96
3402
Petty Cash
Postage, Mileage, Office Supplies
$14.96
2945
Petty Cash
Postage, Mileage, Office Supplies
$14.96
129794
Laurie VanAckeren
Library Conference at Syracuse
$66.30
3403
Nicholas Raver
Cell Phone Nov 2015
$40.00
129800
Black Hills Energy
Natural Gas
$41.54
3406
Black Hills Energy
Natural Gas
$7.23
2947
Black Hills Energy
Natural Gas
$7.23
129801
Post Office
Stamps – Library
$49.00
112815
Windstream
Telephone
$203.37
112915
Windstream
Telelphone
$108.35
113015
Windstream
Telephone
$108.35
129799
Matrix Trust Co
414(h) Plan
$344.12
112415
IRS
SS/Med/FIT Nov 2015
$2,112.32
129802
Chase
Office Supplies
$92.48
3407
Chase
Office Supplies
$61.04
2948
Chase
Office Supplies
$61.04
129803
Constellation Energy
Natural Gas
$24.67
3408
Constellation Energy
Natural Gas
$5.11
2949
Constellation Energy
Natural Gas
$5.11
129804
OfficeNet
Office Supplies, Custodial Supplies
$141.25
3409
OfficeNet
Office Supplies
$52.40
2950
OfficeNet
Office Supplies
$52.40
129805
Bromm, Lindahl, et al
Retainer 12/1/15 through 11/30/16
$116.66
3410
Bromm, Lindahl, et al
Retainer 12/1/15 through 11/30/16
$116.67
2951
Bromm, Lindahl, et al
Retainer 12/1/15 through 11/30/16
$116.67
129806
Country Store
Propane
$39.02
3411
One Call Concepts
Locate Fee
$5.90
129807
Frontier Coop
Fertilizer – Ice Melt
$18.34
3412
Frontier Coop
Fertilizer – Ice Melt
$18.33
2952
Frontier Coop
Fertilizer – Ice Melt
$18.33
129808
Konecky Oil
Fuel
$54.67
3413
Konecky Oil
Fuel, Repairs
$107.68
2953
Konecky Oil
Fuel
$54.67
129809
Amazon
Library Materials
$305.85
120315
Depository Trust Co
Interest – Sewer Bonds
$7,256.25
120215
NE Dept of Revenue
Sales Tax Nov 2015
$975.03
129810
Petty Cash – Library
Postage, Program Supplies
$42.66
568
Carlos Mendosa
Refund Utility Deposit
$75.00
129812
Bromm, Lindahl, et al
Legal Fees – Nuisance
$29.16
3415
Bromm, Lindahl, et al
Legal Fees – Nuisance
$29.17
2955
Bromm, Lindahl, et al
Legal Fees – Nuisance
$29.17
2956
Wahoo Newspaper
Publications
$133.21
129813
Big Red Home Improve
Install Library Door
$630.00
129814
OPPD
Electricity
$1,345.90
3416
OPPD
Electricity
$271.40
2957
OPPD
Electricity
$205.44
129815
Verizon
Police Cell
$66.40
Payroll Fund
$6,643.76
Motion by Guyle, second by Wielage to enter a Public Hearing at 6:10 p.m. Vote: Wielage-yes. Wimer-yes, Guyle-yes, Havelka-yes, Nicola-yes; motion carried 5-0
PUBLIC HEARING:
Motion by Havelka, second by Wielage to adopt the agenda. Vote: Wimer-yes, Guyle-yes, Havelka-yes, Nicola-yes, Wielage-yes; motion carried 5-0.
Havelka stated the purpose of the hearing was to discuss recommendations from the Planning Commission to amend the Building Permit Section of the Municipal Code and Zoning Regulations of the Comprehensive Plan.
Discussion by the board was held. Havelka call for public input.
Motion by Wielage, second by Wimer to adjourn to Regular Session. Vote: Guyle-yes, Havelka-yes, Nicola-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
REGULAR SESSION:
Wielage introduced and motioned, second by Nicola, to approve first reading of Ordinance No. 671, amend Chapter 9, Article 2, Section 9-201, Building Permits with the addition of a fee of $150.00 for a Permitted Conditional Use and amend Chapter 9, Article 6, with the addition of Section 9-602, Maintenance Code; Adopted – Reference and Ordinance No. 673, amend Chapter 11, Zoning Regulations. Zoning Regulations amendments are to Sections Suburban Residential District 11-305 C.1., Single Family Residential District 11-306 B.1., and Multiple-family Residential District 11-307 B.1, and 11-410 Fences. Additions were 14-413 Roofs, 11-414 Exemptions and 11-415 Tower Regulations. Vote: Havelka-yes, Nicola-yes, Wielage-yes, Wimer-yes, Guyle-yes; motion carried 5-0.
SCHEDULED GUESTS:
Craig Reinsch, Olsson Associates, presented the Water Treatment Evaluation. The evaluation completed a historical population, water use review and projections and reported a test well was sited and constructed, but was found to be high in uranium/gross alpha, and was therefore abandoned. The report was part of the NDEQ planning grant approved to the village.
Recommended improvements include replacement of the existing water tower and water treatment for arsenic, iron, and manganese. Water treatment options included: 1) treatment at the individual wells (500 and 200 gpm), 2) centralized treatment with both wells (700 gpm), 3) centralized treatment with a new, redundant well (500 gpm), and 4) centralized treatment with a new, redundant well (200-300 gpm). Craig indicated that NDHHS officials have indicated that the village is being considered for an SRF loan, with 25-percent loan forgiveness (grant). The grant is available through June 2016. Numerous options and costs were presented.
Motion by Wielage, second by Nicola to approve the final report for the Water Treatment Evaluation and approval to submit a project application to WWAC for consideration of a water project. Vote: Nicola-yes, Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes.
UTILITY/MAINTENANCE SUPERINTENDENT REPORT: Nick Raver
Discussion was held on a street concern at the intersection of First Street and Co Rd 10.
POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT: Jerry Carlson
Officer Carlson presented the monthly police report. Carlson reported the nuisance violation reported in November had been removed; therefore the violation is null and void. Another nuisance violation concern was discussed.
PLANNING COMMISSION REPORT:
The minutes of the November 23 Regular Meeting and Public Hearing and approved Building Permits 15-12 to Mike and Stacy Luetkenhaus to erect a fence; 15-13 to Colby Properties to erect a single family dwelling and 15-14 to Andrew Carritt for a house addition were reviewed.
LIBRARY REPORT:
The minutes of the November 18 Library Board Meeting were reviewed.
CLERK REPORT: June Moline
Moline presented a list of water meters requiring maintenance.
NEW BUSINESS:
Motion by Nicola, second by Wielage to approve the amended Park Rental Agreement with the the addition: RESTROOMS– A key will be checked out to the renter upon making arrangements with the Village Office to pick up the key for the restrooms located by the concession stand. Upon inspection by Village Maintenance personnel, if the restrooms are left in disarray or equipment broken, the renter will be charged for services rendered by the Village to repair and/or clean the restrooms. The key is to be returned to the Village Office upon completion of the rental. Vote: Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes, Nicola-yes; motion carried 5-0.
Guyle introduced and motioned, second by Wimer to accept first reading of Ordinance No. 672, amend Chapter 10, Article 5, Section 501-1, Occupation Tax with the addition of $50.00 tax for cell towers. Vote: Wimer-yes, Guyle-yes, Havelka-yes, Nicola-yes, Wielage-yes; motion carried 5-0.
Wimer introduced and motioned, second by Wielage to adopt Resolution 15-22, Assessment on Property described as Lots 9 and 10, Block 11, Original Town Mead, Mead, Nebraska to collect delinquent water and sewer charges. Vote: Guyle-yes, Havelka-yes, Nicola-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
RESOLUTION 15-22
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, LEVYING A SPECIAL TAX AND ASSESSMENT IN THE AMOUNT OF $163.82 UPON LOTS 9 AND 11, BLOCK 11, ORIGINAL TOWN MEAD TO THE VILLAGE OF MEAD, ALSO KNOWN AS 109 S. CEDAR STREET, VILLAGE OF MEAD, sAUNDERS COUNTY, NEBRASKA, TO PAY THE COSTS OF $163.82 FOR WATER AND SEWER USAGE.
Wimer introduced and motioned, second by Nicola to adopt Resolution 15-24, amend Employee Handbook, Policies and Procedures, Section Employee Benefits. Vote: Havelka-yes, Nicola-yes, Wielage-yes, Wimer-yes, Guyle-yes; motion carried 5-0.
RESOLUTION 15-24
WHEREAS, the following amendment was made to the Employee’s Handbook:
WHEREAS, regulations will be amended in the Employee’s Handbook;
WHEREAS, the regulations shall be amended under Performance Evaluations.
WHEREAS, the amendment shall be with the addition of Full-time employees shall be evaluated on their Anniversary Date of Hire, while Part-time employees shall be evaluated at the July meeting of the Board of Trustees.
PERFORMANCE EVALUATIONS
Employees may have their job performance reviewed on an annual basis by the Board of Trustees. Full-time employees shall be evaluated on their Anniversary Date of Hire, while Part-time employees shall be evaluated at the July meeting of the Board of Trustees. This review is intended to provide support for the individual; to improve the performance of the individual by providing meaningful, constructive feedback on the adequacy of performance; and to assist in the development and fulfillment of professional growth goals and job responsibilities.
Guyle introduced and motioned, second by Wielage to adopt Resolution 15-25, Special Designated Liquor License to Mead Fire Department to host a Game Feed on February 20, 2016 at the Mead Community Building. Vote: Nicola-yes, Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes; motion carried 5-0.
RESOLUTION NO. 15-25
A RESOLUTION TO ADOPT A POLICY REQUIRING A SPECIAL DESIGNATED LIQUOR LICENSE IS IN PLACE AT ALL PRIVATE OR PUBLIC FUNCTIONS HELD ON PUBLIC PROPERTY.
WHEREAS, the purchase of a Special Designated Liquor License must be obtained from the Nebraska Liquor Commission; and
WHEREAS, the applicant, Mead Volunteer Fire Department, submitted a request to submit an application to the Nebraska Liquor Control Commission for a Special Designated Liquor License for a Game Feed on Saturday, February 20, 2016 at the Mead Community Building.
Motion by Guyle, second by Wielage to adjourn at 8:00 p.m. Vote: Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes, Nicola-yes; motion carried 5-0.
Shawn Havelka, Chairman
June Moline, Clerk