PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES

September 13, 2022

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held September 13, 2022 at the Mead Community Building. Chairman William Thorson called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided in the Wahoo Newspaper and to all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public.  Answering roll call were Chairman William Thorson; Board of Trustees Jason Felty, Jason Lee, Daniel Simon, and Richard Wielage. Also present were Clerk June Moline and Utilities/Maintenance Superintendent Shannon Luetkenhaus.  Guests were Jay Spearman and Julie Ogden.

The posting of the Open Meetings Law was noted.

Motion by Wielage, second by Felty, to adopt the agenda. Vote:  Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.

Motion by Lee, second by Simon, to adjourn to a Public Hearing for the One- and Six-Year Street Plan at 6:00 p.m. Vote: Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, motion carried 5-0.

PUBLIC HEARING

The hearing was called to order at 6:00 p.m.  Roll call showed the following members present:  Chairman William Thorson; Trustees Jason Felty, Jason Lee, Daniel Simon, and Richard Wielage.

Motion by Felty, second by Wielage, to adopt the agenda.  Vote:  Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-yes; motion carried 5-0.

Thorson reported the purpose of the hearing was to hear testimony of support, opposition, criticism, suggestions, or observations for the proposed One- and Six-Year Street Plan.

Street Superintendent, Julie Ogden, reviewed the plan put forth.

Thorson called for public input.

Motion by Lee, second by Felty, to adjourn to a Budget Hearing at 6:05 p.m.  Vote:  Thorson-yes, Wielage-yes, Felty-yes, Lee-yes, Simon-yes; motion carried 5-0.

The board returned to Regular Session at 6:12 p.m. following the Budget Hearing and Special Budget Hearing.

NEW BUSINESS:

Motion by Simon, second by Felty, to adopt Resolution 22-09 One- and Six-year Street Improvement Program.  Vote:  Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-yes; motion carried 5-0.

VILLAGE OF MEAD

RESOLUTION 22-09

            “WHEREAS, the City Street Superintendent has prepared and presented a One Year and Six Year Plan for Street Improvement Program for the Village of Mead,

and

            WHEREAS, a public hearing was held on the 13th day of September, 2022 to present this plan and there were no objections to said plan;

            THEREFORE, BE IT RESOLVED BY THE Chairperson and Village Board of Trustees of Mead, Nebraska of, that the plans and data as furnished are hereby in all things accepted and adopted.”

Motion by Lee, second by Felty, to approve Resolution 22-10 Signing of the Municipal Annual Certification of Program Compliance 2022.  Vote:  Thorson-yes, Wielage-yes, Felty-yes, Lee-yes, Simon-yes; motion carried 5-0.

RESOLUTION

SIGNING OF THE

MUNICIPAL ANNUAL CERTIFICATION OF PROGRAM COMPLIANCE

2022

Resolution No. 22-10

Whereas:  State of Nebraska Statutes, sections 39-2115, 39-2119, 39-2120, 39-2121, and 39-2520(2), requires an annual certification of program compliance to the Nebraska Board of Public Roads Classifications and Standards; and

Whereas: State of Nebraska Statute, section 39-2120 also requires that the annual certification of program compliance by each municipality shall be signed by the Mayor or Village Board Chairperson and shall include the resolution of the governing body of the municipality authorizing the signing of the certification.

Motion by Thorson, second by Felty, to approve the Annual Certification of Program Compliance to Nebraska Board of Public Roads Classifications and Standards 2022.  Vote:  Wielage-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.

SCHEDULED GUESTS:

Jay Spearman, Piper Sandler, explained the process for bonding the future street project(s). He stated First Street would be completed through GAP Paving and no written objections can be taken.  Those residents abutting Pine Street have 20 days from the first publication of notice to pave Pine Street to file written comments.  If 75% of the property owners object to the project it will be considered null and void.  Payments during construction of the project was also discussed.

Street Superintendent, Julie Ogden with JEO Consulting, reported on a possible time-line, pipe size, and soil testing for the Street Improvement Project 2022-1.

Thorson introduced and motioned to suspend with three readings of Ordinance No. 799, with the second by Lee.  Vote:  Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.

Motion by Thorson, second by Simon, to adopt Ordinance No. 799, Create Street Improvement Project 2022-1. Vote:  Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 5-0.

ORDINANCE NO. 799

AN ORDINANCE CREATING STREET IMPROVEMENT PROJECT NO. 2022-1; DEFINING THE BOUNDARIES AND LIMITS THEREOF; PROVIDING FOR PAVING, GRADING, CURBING, GUTTERING, AND OTHER NECESSARY AND INCIDENTAL WORK; PROVIDING FOR ASSESSMENT OF THE COSTS OF SUCH IMPROVEMENTS AGAINST THE PROPERTY SPECIALLY BENEFITED THEREBY AND THE LEVY OF GENERAL TAXES.

Street Superintendent Ogden presented the Agreement with JEO to complete the Street Improvement Project 2022-1.

Motion by Lee, second by Simon, to accept the Agreement between Owner (Village of Mead) and Engineer (JEO Consulting) for Professional Services of $81,400 for Street Improvement Project 2022-1.  The second was made by Lee. Vote:  Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 5-0.

Wielage introduced and motioned to suspend with three readings of Ordinance No. 800.  Lee seconded the motion. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-yes, Simon-yes; motion carried 5-0.

Motion by Wielage, second by Felty, to adopt Ordinance No. 800, Authorizing the construction of street improvements in Street Improvement District No. 2022-1. Vote:  Wielage-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.

ORDINANCE NO. 800

AN ORDINANCE CREATING STREET IMPROVEMENT DISTRICT NO. 2022-1 IN THE VILLAGE OF MEAD, NEBRASKA, AUTHORIZING THE CONSTRUCTION OF STREET IMPROVEMENTS IN SAID DISTRICT.

Thorson introduced and motioned to adopt Resolution 22-13, Creation of Street Improvement District and Notice of Hearing.  Felty seconded the motion. Vote: Wielage-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.

RESOLUTION NO. 22-13

BE IT RESOLVED BY THE CHAIRPERSON AND BOARD OF THE VILLAGE OF MEAD, NEBRASKA, as follows:

The Chairperson and Board hereby find and determine that the Chairperson and Board will meet on the 11th day of October, 2022, at 6:00 o’clock p.m., at the regular meeting place of the Board, at which time a hearing will be held as to any written objections filed to the creation of Street Improvement District No. 2022-1 of the Village and as to the existence of the required facts and circumstances relative to the creation of the District.

No bids were received for storm sewer maintenance along Cedar Street although when Johnson Services were here last week, they cleaned the Cedar Street storm sewer along with several others.

One bid was received from Big Red Home Improvement for snow removal during the Maintenance Superintendent’s absence.

Motion by Lee, second by Felty, to approve the bid of $21.65 per hour for snow removal as needed during the Maintenance Superintendent’s absence. Vote: Felty-yes, Lee-yes, Simon-yes, Thorson-abstain, Wielage-yes; motion carried 4-0, with 1 abstention.

Big Red Home Improvement was the single bid received for temporary backwash services during the Utilities Superintendent’s absence.

Motion by Felty, second by Lee, to approve the bid of $21.65 per hour for temporary backwash services during the Utilities Superintendent’s absence. Vote: Lee-yes, Simon-yes, Thorson-abstain, Wielage-yes, Felty-yes; motion carried 4-0, with 1 abstention.

Thorson reported all poles at the park ballfield passed inspection by Inner-Pole Testing.  Recommended was testing take place again in 8-10 years.

SECO presented a bid for replacement of lights on 4 poles at the park ballfield.

Motion by Simon, second by Thorson, to approve the bid from SECO for replacement of lights at the ballfield located at the park.  Bid being $7,800 per pole plus rental of aerial lift at $650 per day, $1350 per week. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-yes; motion carried 5-0.

Motion by Felty, second by Lee, to approve the bid of $3,775 from SECO to install a pole and electrical service to the batting cage at the park.  Vote:  Thorson-yes, Wielage-yes, Felty-yes, Lee-yes, Simon-yes; motion carried 5-0.

A single bid was received from Big Red Home Improvement to repair a manhole and replace a portion of the concrete on Eighth Street.

Motion by Felty, second by Simon, to accept the bid of $11,600 to remove and replace concrete on Eighth Street, which includes leveling and lowering the manhole at the site. Vote: Wielage-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-abstain; motion carried 4-0 with 1 abstention.

Motion by Felty, second by Lee, to accept a bid of $55,654 to seal cracks on the streets south of the railroad tracks.  Vote:  Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.

The minutes of the August 9 Regular Meeting and Budget Workshop were accepted.

Motion by Simon, second by Felty, to approve the Treasurer’s Report showing $1,277,694.65 total checking/savings balance ending August 31, 2022. Vote: Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 5-0.

Motion by Lee, second by Thorson, to approve the claims of $126,221.38 for payment. Vote:  Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-yes; motion carried 5-0. Claims being:

UTILITIES/MAINTENANCE SUPERINTENDENT REPORT:  Shannon Luetkenhaus

Luetkenhaus reported recent training from Hawkins representatives to prevent spills at the Water Treatment Plant, Johnson Services on-site to camera and clean several storm sewers, purchase of a hotsy for $4,995, and street sweeper in need of repair.  Possible installation of a water line to the shop in the future, immediate attention to replace 3 hydrants and concern with a meter on the well for the lagoons were discussed.

PLANNING AND ZONING ADMINISTRATOR REPORT:

The board accepted the following permits issued by Administrator Terry Miller:  22-09, Jordan Schliffke, 519 S. Oak – erect deck and stairs; 22-10, Dennis Wellman, 408 S. Cedar – demolish garage; 22-11 Constance Schliffke, 1057 Co Rd L – erect uninhabitable three-season room; and 22-12 Steve Kadavy, 409 S Oak – erect wood portable shed. Discussion was held on progress of erection of a fence by Yong Construction with Permit 21-20.

Motion by Felty, second by Thorson, to void Permit 20-10, Robert S. Morin to erect a deck.  Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-yes, Simon-yes; motion carried 5-0.

LIBRARY REPORT:

No minutes were reported.

CLERK REPORT: June Moline

Moline reported signing of a Special Designated Liquor License to J&J LLC, dba Chip’s Restaurant and Bar to serve alcohol on October 15, 2022 at the Mead Fire Hall for a wedding reception and strong recommendation from the Sensus representative that meters be installed at all points of water distribution in order to get an accurate reading for water loss.

Motion by Lee, second by Simon, to adjourn at 7:15 p.m.  Vote: Wielage-yes Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.

William Thorson, Chairman                                                June Moline, Clerk