PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES

August 9, 2022

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held August 9, 2022 at the Mead Community Building. Chairman William Thorson called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided to all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public.  Answering roll call were Chairman William Thorson; Board of Trustees Jason Felty, Daniel Simon, and Richard Wielage. Absent was Trustee Jason Lee. Also present were Clerk June Moline and Utilities/Maintenance Superintendent Shannon Luetkenhaus.  Guests were Ed Schroeder, Mary Mayfield, Laurie VanAckeren, Jennifer Lee, Andrew Jackson, and Levi Durnal.

The posting of the Open Meetings Law was noted.

Motion by Felty, second by Wielage, to adopt the agenda. Vote:  Felty-yes, Lee-absent, Simon-yes, Thorson-yes, Wielage-yes; motion carried 4-0.

The minutes of the July 12 Regular Meeting were accepted.

Motion by Thorson, second by Felty, to approve the Treasurer’s Report showing $1,237,174.00 total checking/savings balance ending July 31, 2022. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-absent; motion carried 4-0.

Motion by Felty, second by Thorson, to approve participation in Southeast Nebraska Development District (SENDD) for July 1, 2022 through June 30, 2023 at a cost of $425.00 Membership dues and $185.00 Housing dues. Vote:  Thorson-yes, Wielage-yes, Felty-yes, Lee-absent, Simon-yes; motion carried 4-0.

Motion by Simon, second by Felty, to approve the claims of $23,938.62 for payment. Vote:  Thorson-yes, Wielage-yes, Felty-yes, Lee-absent, Simon-yes; motion carried 4-0. Claims being:

Motion by Simon, second by Thorson, to enter a Budget Workshop at 6:05 p.m. Vote:  Lee-absent, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 4-0.

BUDGET WORKSHOP:

Chairman Thorson called the workshop to order at 6:05 p.m.  Answering roll call were Chairman William Thorson; Trustees Daniel Simon, Richard Wielage, and Jason Felty.  Absent was Trustee Jason Lee.

Thorson stated the purpose of the workshop was to address the October 1, 2022 through September 30, 2023 fiscal year budget.

Accountant Ed Schroeder reviewed the budget.  Discussion was held on pursuing a street project in order to allow the use of Debt Service funds.

Thorson called for public input.

Motion by Felty, second by Thorson, to adjourn to the regular meeting at 6:47 p.m.  Vote:  Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-absent; motion carried 4-0.

UTILITIES/MAINTENANCE SUPERINTENDENT REPORT:  Shannon Luetkenhaus

Luetkenhaus reported upkeep at the park, ballfields, lagoons and other publicly owned property, maintained the brush pile with burning as needed, and daily tasks at the water plant.  She indicated backwashing has been required every 48 hours due to the lack of rain which is forcing more water usage on yards and gardens, and ongoing issues with chemical leaks at the chemical room.

Chairman Thorson indicated he has had several conversations with Mrs. Petersen in regard to removing the seven bomb carts from the Quonset.  She indicated there are a couple of museums interested in displaying the carts.  She is currently making arrangements to transport the carts.

PLANNING COMMISSION REPORT:

The minutes of the June 27 regular board meeting were accepted.

PLANNING AND ZONING ADMINISTRATOR REPORT:

The board accepted the following permits issued by Administrator Terry Miller:  Building Permit 22-07, David Scribner, 1449 Girmus Drive to erect a wood fence and 22-08, David and Tasha Trost, 509 S. Vine Street to erect a wood fence.

Chairman Thorson indicated the August 1 extension issued on Building Permit 21-20, Outback Fence Co. to erect an 8’ chain-link, covered fence at 1054 Sunburst Lane for Yong Construction was currently being undertaken.

CLERK REPORT: June Moline

Moline reported on several complaints issued by residents and due to the village declaring the lost revenue option, ARPA funding may be used to support updating the Comprehensive Plan.

Thorson reported light replacement at the park ballfield by indicating a company is due to inspect the poles in the very near future which will then allow the electrical company to replace the current lights with LED lights.

NEW BUSINESS:

Thorson called for any additional input into the One- and Six-Year Plan for Street Improvement Program that was previously presented by Street Superintendent Ogden at the July 12 meeting.

Felty introduced and motioned to adopt Resolution 22-12 Recognize the official incorporation by the Village of Mead, Nebraska as April 23, 1877 for certain U.S. Government grants and loan applications.  Second by Simon.  Vote:  Wielage-yes, Felty-yes, Lee-absent, Simon-yes, Thorson-yes; motion carried 4-0.

VILLAGE OF MEAD, NEBRASKA

RESOLUTION 22-12

WHEREAS, the Village of Mead is a Village recognized by Nebraska Revised Statute, 17-501, as a Municipal Corporation of the State of Nebraska, and

WHEREAS, no historical document exists to establish when the Village of Mead, Nebraska was officially incorporated, and

WHEREAS, the Village of Mead is an applicant for certain United States Government grants and loans, and

WHEREAS, a condition of said grants and loans require an official document recognizing the date of legal status for the Village or Mead’s existence, and

WHEREAS, the date of April 23, 1877 has been recognized by the Village of Mead historically as the date of the official incorporation by the Village of Mead, Nebraska as a municipal corporation of the State of Nebraska.

NOW, THEREFORE, BE IT RESOLVED BY THE CHAIRMAN AND TRUSTEES FOR THE VILLAGE OF MEAD NEBRASKA, TO WIT:

            The date of official incorporation by the Village of Mead, Nebraska, 312 South Vine Street, Mead, Nebraska 68041 as a municipal corporation of the State of Nebraska is hereby established and recognized as April 23, 1877.  The Village of Mead, Nebraska is located at 312 South Vine Street, Mead, Nebraska 68041.

Discussion was held on progress for storm sewer maintenance along Cedar Street. The board approved taking bids for temporary snow removal and backwash duties of the water system during the Utilities/Maintenance Superintendent’s absence, and repair of a manhole and the concrete on Eighth Street.  At this point the board agreed there will be no shared purchasing of equipment in the future.  A thank-you note will be forwarded to Greg Lavigne of Security Fence Co. for donating their labor and product to repair a portion of the chain-link fence in the outfield at the park ballfield.

Motion by Simon, second by Wielage, to approve locking in a fixed price of $1.12602/therm with Constellation for year November 2022 – October 2023.  Vote:  Lee-absent, Simon-yes, Thorson-yes, Wielage-yes, Felty-no; motion carried 3-1.

Motion by Simon, second by Felty, to adjourn at 7:28 p.m.  Vote:  Simon-yes, Thorson-yes, Wielage-yes Felty-yes, Lee-absent; motion carried 4-0.

William Thorson, Chairman

June Moline, Clerk