PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES

                                                             August 9, 2016                       

 

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held August 9, 2016 at the Village Office.  Chairman Havelka called the meeting to order at 6:00 p.m.  Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes.  Advance notice was also provided to the Chairman and all members of the Board of Trustees.  All proceedings were held while the convened meeting was open to the public.  Answering roll call were Chairman Shawn Havelka; Trustees Jason Felty, Gary Guyle, Richard Wielage and Rod Wimer.  Also present were Clerk June Moline, Utility / Maintenance Superintendent Nick Raver, Police Chief Jerry Carlson and Library Directors Lori Moseman and  Laurie Van Ackeren. Guests were Ed Schroeder, Dick and Joan Swanson, Melissa Konecky, Viki Miller, Jan Behrens, Cheri Else, Paulette Mayfield, Connie Schliffke, Kristin Kavan, Denise Patocka and Jeannette Johnson.

 

The posting of the Open Meetings Law was noted.

 

Motion by Wielage, second by Felty to adopt the agenda. Vote:  Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 5-0.

 

The minutes of the July 12 Regular Meeting were approved as presented.

 

Motion by Guyle, second by Wimer to approve the Treasurer’s Report showing $759,364.83 total checking/savings balance ending July 31, 2016.  Vote: Guyle-yes, Havelka-yes, Wielage-yes, Wimer- yes, Felty-yes; motion carried 5-0. 

 

Motion by Guyle, second by Wielage to approve the claims of $40,644.89 for payment.  Vote:  Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes, but abstain on Check # 3561, Felty-yes; motion carried 5-0. Claims being:

 

130108

Post Office

Stamps – Library

$47.00

3545

Post Office

Stamps

$47.00

3065

Post Office

Stamps

$47.00

130110

Cuda’s Auto & Towing

Maintenance – Police Cruiser

$145.00

130111

Southeast Library System

Annual Services Retreat – CCJH

$95.00

130112

W L Anderson Livestock & Grain

Red Dirt Aggregate

$1,000.00

130113

Wahoo-Waverly-Ashland  Newspapers

Annual Library Subscription

$44.00

3542

Olsson Associates

Professional Services Water Supply

$882.25

3543

NE Public Health Environmental Lab

Water Tests

$15.00

130114

Petty Cash

Postage, Supplies, Mileage

$67.32

3546

Petty Cash

Postage, Mileage, Supplies

$23.46

3066

Petty Cash

Postage, Mileage, Meeting Expense

$23.46

130115

Bomgaars

Lighter Combo

$6.49

130116

Nicholas Raver

Cell Phone Jul 2016

$40.00

130128

Matrix Trust Company

414(h) Plan

$349.83

72016

Internal Revenue Service

SS,Med, FIT – July 2016

$2,183.28

130129

Mead Signs

Stickers – ATV, UTV, Golf Cars 2016

$120.50

3068

Platte Valley Equipment Co

Boot – Tractor

$35.88

130130

Wahoo Concrete

Concrete – 5th & Elm St., 119 W. Fifth St.

$2,875.00

72616

Windstream

Telephone

$230.82

72716

Windstream

Telephone

$110.56

72816

Windstream

Telephone

$110.56

130131

Bromm, Lindahl, Freeman-Caddy & Lausterer

Legal Fees – Nuisance

$110.84

3547

Bromm, Lindahl, Freeman-Caddy & Lausterer

Legal Fees – Nuisance

$110.83

3069

Bromm, Lindahl, Freeman-Caddy & Lausterer

Legal Fees – Nuisance

$110.83

130132

Mead Rural Fire Dept

Utilities, Insurance – Community Bldg.

$4,690.30

3548

Country Store

Bleach

$2.19

130133

Black Hills Energy

Natural Gas

$35.04

3549

Black Hills Energy

Natural Gas

$5.17

3070

Black Hills Energy

Natural Gas

$5.17

130134

Demco

Library  Labels, Slips

$54.21

130135

Fud & Tracy’s

Library Furnace Repair

$97.50

130136

Chase Card Services

Agrilime, Green Clean, Library Program Supplies

$628.18

3550

Chase Card Services

Green Clean

$52.50

3071

Chase Card Services

Green Clean

$52.50

3551

HD Supply Waterworks

Parts – Connection at 29 N. Elm St.

$176.48

130138

Personal Concepts

Federal / State Posters

$35.85

130139

S2 Roll-offs

Roll-off (1) – 1020 Co Rd M

$127.30

3552

S2 Roll-offs

Roll-off (1) – 1020 Co Rd M

$127.29

3072

S2 Roll-offs

Roll-off (1) – 1020 Co Rd M

$127.29

130146

Matrix Trust Company

414(h) Plan

$352.15

80516

NE Dept of Revenue

Sales Tax  Jul 2016

$950.29

130147

Amazon

Library Materials

$549.59

130148

Big Red Home Improvement

Replace Concrete – 5th & Elm Streets

$11,445.00

130149

Bromm, Lindahl, Freeman-Caddy & Lausterer

Legal Fees – Nuisance  420 S. Cedar

$33.84

3553

Bromm, Lindahl, Freeman-Caddy & Lausterer

Legal Fees – Nuisance 420 S. Cedar

$33.83

3073

Bromm, Lindahl, Freeman-Caddy & Lausterer

Legal Fees – Nuisance 420 S. Cedar

$33.83

3554

HD Supply Waterworks

Meters

$407.70

130150

Konecky Oil Co

Fuel, Repairs

$137.46

3555

Konecky Oil Co

Fuel, Repairs

$137.48

3074

Konecky Oil Co

Fuel, Repairs

$137.48

130151

VOID

VOID

$0.00

130152

League of Nebraska Municipalities

Dues 9/1/16- 8/31/17

$503.00

3556

League of Nebraska Municipalities

Dues 9/1/16 – 8/31/17

$251.50

3075

League of Nebraska Municipalities

Dues 9/1/16 – 8/31/17

$251.50

3076

League of NE Municipalities-Utilities

Membership Dues 9/1/16 – 8/31/17

$196.00

3557

League of NE Municipalities-Utilities

Membership Dues  9/1/16- 8/31/17

$196.00

3558

Mead Public Schools

Newsletter – Aug 2016

$5.24

3559

One Call Concepts

Locate Fee

$12.81

130153

Verizon

Police Cell

$59.73

3560

Wahoo-Waverly-Ashland  Newspapers

Publication

$212.44

3561

AWS Well Co

Tap Waterline – 29 N. Elm St.

$694.75

130154

Omaha Public Power District

Electricity

$1,406.98

3562

Omaha Public Power District

Electricity

$302.75

3077

Omaha Public Power District

Electricity

$195.07

130155

Petty Cash – Library

Coffee, First Aid Kit

$15.75

130156

Wells Fargo Bank

Ethanol Plant Tax Jul 2016

$132.75

Payroll

$6,941.09

 

Motion by Guyle, second by Felty to enter a Budget Workshop at 6:10 p.m.  Vote:  Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Havelka-yes; motion carried 5-0.

 

BUDGET WORKSHOP:

Motion by Havelka, second by Wielage to adopt the agenda.  Vote:  Wimer-yes, Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 5-0.

 

Accountant Ed Schroeder presented the proposed budget for fiscal year October 1, 2016 through September 30, 2017.  Discussion was held on individual department requests. 

 

Havelka called for public input.  Several members of the audience discussed the library budget.

 

Motion by Felty, second by Wimer to reconvene to Regular Session at 7:16 p.m.  Vote:  Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 5-0.

 

UNSCHEDULED GUEST:

Jeannette Johnson presented surveys and activities completed by the Mead Community Group.  She announced her resignation from the group due to family issues and told the board they are always actively seeking new members.  At this time members are Joan Swanson, Mary Hanson and herself.  Informational brochures were left for the public.

 

POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT:  Jerry Carlson

Carlson presented the Monthly Police Report.  Updates were reported:  A fence has been erected around the accessory building located at 414 S. Elm St.  The building was reduced to less than 150 sq. ft. so a Building Permit was not required.  However the fence was previously approved with Building Permit 07-21 indicating the fence was to be erected on the south side of the house, not the north side.  Therefore a Building Permit Application is to be made to the Planning Commission for approval to erect the fence.  Contact has been made by the firm financing the house located at 420 S. Oak Street.  The house has been declared a nuisance and condemned.  The firm is asking for additional time to resolve the matter prior to demolition by the village.  It was agreed to delay the nuisance deadline until after the firm meets to discuss a resolution at their August 10 meeting.  The owner of property located at 420 S. Cedar Street provided information with Raver that the garage is to be burned in the near future by the Mead Fire Department.  Discussion was held on removal of items from 1020 Co Rd M, Mead, due to a court order. A bid was presented from All Metals, Fremont to assist in the removal.

 

Motion by Wimer, second by Felty to approve the bid from All Metals to remove all wood / debris from the property, separate recyclable metals from the wood / debris and purchase at market price, containerize and transport the other wood / debris to the landfill.  The village will pay All Metals $125.00 per container plus the dump fee for each container, as well as $50.00 per man hour for the clean-up.  Vote:  Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.

 

UTILITY/MAINTENANCE SUPERINTENDENT REPORT:  Nick Raver

Raver reported notice of water violation due to a water test, replacement of concrete on specific streets, sewer drain issue located west of Mead Elementary School, water issues at the lagoon site and repair or replacement of numerous water meters.

 

PLANNING COMMISSION REPORT:

The minutes of the July 25 Regular Meeting were accepted.  Building Permits approved were:  16-09, Leo and Linda Sweet, 29 N. Vine Street to erect a 6’ privacy fence and 16-10, Mike Maly, 404 S. Cedar Street to erect a 4’ chain-link fence.  Discussion was held on consideration of an extension to Perry Storm for expired Building Permit 15-02 to relocate a house to 518 S. Spruce Street. 

 

Motion by Havelka, second by Guyle to void Building Permit 15-02 and issue a new Building Permit to Perry Storm to relocate a house to 518 S. Spruce Street.  Vote:  Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.

 

LIBRARY REPORT:

The minutes of the July 20 Library Board Meeting were accepted.

 

CLERK REPORT:  June Moline

Moline reported the issue of one Off-Road Vehicle Permit for a utility-type vehicle.

 

Motion by Guyle, second by Wielage to adjourn to Executive Session at 8:10 p.m. for the protection of the reputation of an individual – Police Chief.  Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.

 

Motion by Havelka, second by Wielage to reconvene to Regular Session at 8:17 p.m.  Vote:  Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Havelka-yes; motion carried 5-0.

 

Motion by Guyle, second by Havelka to adjourn at 8:17 p.m.  Vote: Wimer-yes, Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 5-0.