PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
August 8, 2017
A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held August 8, 2017 at the Village Office. Chairman Havelka called the meeting to order at 6:02 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided to the Chairman and all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman Shawn Havelka; Trustees Jason Felty, Gary Guyle, Richard Wielage and Rod Wimer. Also present were Clerk June Moline, Utility/Maintenance Superintendent Nick Raver, Library Director Laurie VanAckeren and Library Assistant Director Lori Moseman. Guests were Ed Schroeder, Craig Reinsch, Kristi Kavan, Marty Hagemann, Angie Siske, Viki Miller and Paulette Mayfield.
The posting of the Open Meetings Law was noted.
Motion by Wielage, second by Wimer to adopt the agenda. Vote: Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
The minutes of the July 11 Regular Meeting and Public Hearing were accepted as presented.
Motion by Guyle, second by Felty to approve the Treasurer’s Report showing $708,137.28 total checking/savings balance ending July 31, 2017. Vote: Guyle-yes, Havelka-yes, Wielage-yes, Wimer- yes, Felty-yes; motion carried 5-0.
Motion by Wimer, second by Wielage to approve the claims of $34,214.84 for payment, with Felty abstaining on Check #130675. Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0. Claims being:
130628
Post Office
Stamps
$49.00
3753
Post Office
Stamps
$49.00
3238
Post Office
Stamps
$49.00
130629
Anthony’s AC & Htg
Repairs – Library A/C
$80.25
3754
Hawkins Inc
Water Product
$849.80
130630
Wahoo-Waverly-Ashland Newspapers
Library Subscription – Annual
$25.00
3755
Olsson Associates
Professional Services Water Supply
$2,177.00
130631
International Institute Municipal Clerks
Clerk Membership 10/1/17 through 9/30/18
$53.34
3756
International Institute Municipal Clerks
Clerk Membership 10/1/17 through 9/30/18
$53.33
3239
International Institute Municipal Clerks
Clerk Membership 10/1/17 through 9/30/18
$53.33
130632
Mead Rural Fire Dept
Utilities, Insurance – Community Bldg.
$5,628.61
130633
Menards – Elkhorn
Lock – Dump
$20.96
3240
Menards – Elkhorn
Lock
$20.95
130634
Barone Security Systems
Fire Alarm Inspection – Depot
$52.50
3757
NE Public Health Environmental Lab
Water Tests
$395.00
130646
Matrix Trust Company
414(h) Plan
$407.68
130647
Nicholas Raver
Cell Phone Jul 2017
$40.00
72117
Internal Revenue Service
SS,Med,Fit Jul 2017
$2,268.48
130649
Biblionix
Apllo Automation Service 7/24/17 – 7/23/18
$800.00
3242
Cummins Sales and Service
Annual Maintenance – Pump 6/14/17 -6/30/18
$782.35
130650
Petty Cash
Postage, Operating Supplies, Meeting Expense
$16.93
3758
Petty Cash
Postage, Meeting Expense
$13.80
3243
Petty Cash
Postage, Meeting Expense
$13.80
130651
Darren Kelley
Paint / Trim Library Windows
$300.00
130652
Platte Valley Equipment
Front Tires – Mower
$150.41
3759
Platte Valley Equipment
Front Tires – Mower
$25.00
3244
Platte Valley Equipment
Front Tires – Mower
$25.00
72617
Windstream
Telephone
$113.63
72517
Windstream
Telephone
$238.15
72717
Windstream
Telephone
$113.63
130653
Stander Trucking
Sand, Unwashed Stock Pile, Trucking
$1,670.06
130654
Petty Cash – Library
Postage
$12.02
130655
Bank of Mead
Easter Egg Hunt Grant
$100.00
130656
Black Hills Energy
Natural Gas
$35.12
3760
Black Hills Energy
Natural Gas
$5.18
3245
Black Hills Energy
Natural Gas
$5.18
130657
Chase Card Services
Mosquito Control, Library Photo Developing
$298.77
3761
Chase Card Services
Mosquito Control
$142.00
3246
Chase Card Services
Mosquito Control
$142.00
130658
Frontier Cooperative Co
Cornerstone Plus
$47.50
3762
Frontier Cooperative Co
Cornerstone Plus
$10.00
3247
Frontier Cooperative Co
Cornerstone Plus
$10.00
130659
Konecky Oil Co
Fuel
$36.58
3763
Konecky Oil Co
Fuel
$36.59
3248
Konecky Oil Co
Fuel
$36.59
130660
League of Nebraska Municipalities
Dues 9/1/17 – 8/31/18
$543.00
3764
League of Nebraska Municipalities
Dues 9/1/17- 8/31/18
$271.50
3249
League of Nebraska Municipalities
Dues 9/1/17 – 8/31/18
$271.50
3765
Mead Public Schools
Newsletter – Aug 2017
$4.05
130661
Nebraska Municipal Clerks Assoc.
Clerk Dues 10/1/17 – 9/30/18
$15.00
3766
One Call Concepts
Locate Fee
$6.42
130662
Southeast Library System
Library Retreat Registration Fee
$120.00
3767
Water Engineering Inc
Water Product (2)
$1,120.64
130663
Verizon
Police Cell
$59.72
3768
Wahoo-Waverly-Ashland Newspapers
Publication
$197.75
80317
NE Dept of Revenue
Sales Tax Jul 2017
$1,016.54
130672
Matrix Trust Company
414(h) Plan
$408.64
130673
Amazon
Library Materials, Supplies, Programs
$30.52
130674
Barone Security Systems
Fire Alarm Inspection- Depot Semi-annual
$242.40
3250
Frontier Cooperative Co
Rodeo
$64.08
3769
League of NE Municipalities-Utilities
Membership Dues 9/1/17 – 8/31/18
$201.50
3251
League of NE Municipalities-Utilities
Membership Dues 9/1/17 – 8/31/18
$201.50
130675
Jacob N. Felty
Ballfield Preparations (2)
$40.00
3770
Hawkins Inc
Water Product
$849.30
130676
Platte Valley Equipment Co
Repair Skidloader
$16.54
3771
Platte Valley Equipment Co
Repair Skidloader
$16.53
3252
Platte Valley Equipment Co
Repair Skidloader
$16.53
3772
Sensus USA Inc
System Support 10/23/17 to 10/22/18
$857.98
3253
Sensus USA Inc
System Support 10/23/17 to 10/22/18
$857.97
130677
Omaha Public Power District
Electricity
$1,490.00
3773
Omaha Public Power District
Electricity
$347.39
3254
Omaha Public Power District
Electricity
$452.74
Payroll Fund
$7,041.58
Motion by Havelka, second by Wimer to adjourn to a Budget Workshop at 6:05 p.m. Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.
BUDGET WORKSHOP:
Motion by Wielage, second by Felty to adopt the agenda. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Havelka-yes; motion carried 5-0.
Accountant Ed Schroeder presented the proposed 10/1/17 through 9/30/18 fiscal year budget. Discussion was held by the board.
Motion by Wimer, second by Felty to reconvene to regular session at 6:50 p.m. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Havelka-yes; motion carried 5-0.
SCHEDULED GUESTS:
Angie Siske, representing the Mead Ball Association, presented an overview of the 2017 income / expenses for 2017.
Engineer Craig Reinsch, Olsson Associates, presented bids for the test / production wells for the screen and casing for the proposed well sites 2A and 2B. Bids being: Grosch Irrigation, North Bend, NE – $71,170.00 to begin 10 days after notice to proceed; Sargent Drilling, Geneva, NE – $76,974.00 to begin August 21, 2017; Layne Christiansen Company, Valley, NE – $124,262.00 to begin October 1, 2017; and Cahoy Pump Service, Inc., Sumner, IA – $134,092.00 to begin 30 days after notice to proceed. Craig recommended the board accept the low bid of $71,170.00 from Grosch Irrigation.
Motion by Felty, second by Wielage to accept the bid of $71,170.00 from Grosch Irrigation, North Bend to complete the test / production wells for the screen and casing for the proposed well sites 2A and 2B. Vote: Wimer-yes, Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 5-0.
POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT: Jerry Carlson
Carlson presented a written report on the nuisance abatement on property located at 522 S. Elm Street. A letter was submitted from the owners of the property requesting an extension of the nuisance abatement to allow them to complete the clean-up process.
Motion by Guyle, second by Wimer to extend the nuisance abatement on property located at 522 S. Elm Street until September 11, 2017, at which time the property will be inspected by Carlson to present at the September 12, 2017 Board of Trustees regular meeting. Vote: Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
UTILITY/MAINTENANCE SUPERINTENDENT REPORT: Nick Raver
Raver reported lease / purchase options for a skidloader. He reported Bill Thorson had repaired several sections of concrete along Cedar Street, required the purchase of a pump for the sewer plant, reported plan to pull and repair the grinder at the sewer plant next year, expressed concerns of vegetation at the lagoon, and reported complaints received regarding drainage along Cedar Street.
PLANNING COMMISSION REPORT:
The minutes of the July 24, 2017 Regular Meeting and Permits were accepted. Permits being: 17-16, Mark Hughes to demolish a detached garage.
Motion by Guyle, second by Felty to approve Building Permit 17-17 to Insulfoam to construct a shelter. Board approval is required due to commercial zoning. Vote: Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.
LIBRARY REPORT:
The minutes of the July 19, 2017 Library Board Meeting were accepted.
CLERK REPORT:
Moline reported a representative of the fence company that installed the chain-link fence at the park had been on-site to provide an estimate for the cost of repairs.
UNFINISHED BUSINESS:
Motion by Guyle, second by Wimer to approve second reading of Ordinance No. 699, Water Rates. Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.
NEW BUSINESS:
Motion by Guyle, second by Wimer to approve the purchase of a radar speed sign from Elan City for $2,735.00 to be paid in the next fiscal year. The sign will be placed along Elm Street near the entrance to N. Third Circle, enforcing traffic headed south. Mead Public Schools has agreed to share the cost 50-50 for the sign. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Havelka-yes; motion carried 5-0.
Motion by Guyle, second by Wimer to adjourn at 7:54 p.m. Vote: Wimer-yes, Felty-yes; Guyle-yes, Havelka-yes, Wielage-yes; motion carried 5-0.
Shawn Havelka, Chairman
June Moline, Clerk