Board of Trustees Regular Meeting and Budget Hearing 11-SEP-18

PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
September 11, 2018

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held September 11, 2018 at the Village Office. Chairman Havelka called the meeting to order at 6:02 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided in the Wahoo Newspaper and to the Chairman and all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman Shawn Havelka; Trustees Jason Felty, Richard Wielage and Rodney Wimer. Absent was Trustee Gary Guyle. Also present were Clerk June Moline and Utility/Maintenance Superintendent Nick Raver. Guests were Mark Rezac and Greg Levigne.

The posting of the Open Meetings Law was noted.

Motion by Havelka, second by Wimer, to adopt the agenda. Vote: Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 4-0.

The minutes of the August 14 regular meeting, public hearing, and budget workshop were accepted as presented.

Motion by Havelka, second by Wimer, to approve the Treasurer’s Report showing $690,270.03 total checking/savings balance ending August 31, 2018. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes; motion carried 4-0.

Motion by Wimer, second by Havelka, to accept the bid of $1,209.40 from Absolute Garage Door LLC to install a new garage door at the shop. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes; motion carried 4-0.

Motion by Havelka, second by Wielage, to approve the claims of $65,821.97 for payment. Vote: Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes, with Wimer abstaining on Check #4019 and Check #4026; motion carried 4-0. Claims being:

131205 Saunders County Register of Deeds Register Subbert Zoning $28.00
81518 Bank of Mead Water Project Transfer $2.00
4009 Olsson Associates Professional Fees – Street Improvement District $1,176.50
4010 NE Public Health Environmental Lab Water Tests $500.00
4011 Wahoo-Waverly-Ashland Newspapers Publications $207.03
131217 Matrix Trust Company 414(h) Plan $424.95
3662 Absolute Garage Door LLC Garage Door $1,209.40
131218 Amazon Library Materials $108.66
131219 Bomgaars Parts, Fan $8.20
4012 Bomgaars Fan $6.66
3663 Bomgaars Fan $6.66
4013 Bromm, Lindahl, Freeman-Caddy & Lausterer Attorney Fees – Water Project $391.50
4014 Core and Main Meter Accessories, Wrench $258.48
131220 JEO Consulting Group Inc Professional Fees – Street Improvement District $656.00
131221 Mead Public Schools Liquor License – G & L Cafe $300.00
131222 Menards – Elkhorn Supplies – Park $14.88
4015 Menards – Elkhorn Parts $24.93
3664 Menards – Elkhorn Cleaner $34.44
131223 Petty Cash Postage, Mileage $6.31
4016 Petty Cash Postage, Mileage $6.33
3665 Petty Cash Postage, Mileage $6.33
131224 Raider-Nation Autoplex Maintenance, Tires $104.18
4017 Raider-Nation Autoplex Maintenance, Tires $109.29
3666 Raider-Nation Autoplex Maintenance, Tires $104.16
131225 Mead Public Schools Newsletter – May $4.19
4018 Mead Public Schools Newsletter – June, Aug, Sept 2018 $12.57
131227 J. P. Cooke Co. Pet Licenses 2019 $70.10
131228 Southeast Library System Library Annual Youth Services Retreat $120.00
4019 AWS Well Co Repairs – 30 N Oak, 208 & 210 E Fifth $1,459.00
131229 Black Hills Energy Natural Gas $7.44
131230 Country Store Propane – Tar Machine $19.99
4020 Electric Pump Repair Pump $90.00
606 Kendra Fisher Refund Utility Deposit $150.00
607 Sarah Martin Refund Utility Deposit $150.00
4021 League of NE Municipalities-Utilities Membership Dues 9/1/18 – 8/31/19 $210.00
3667 League of NE Municipalities-Utilities Membership Dues 9/1/18 – 8/31/19 $210.00
131231 Wahoo Concrete Concrete – Fourth and Vine Streets $498.00
82718 Windstream Telephone $239.94
82818 Windstream Telephone $114.82
82918 Windstream Telephone $114.82
131232 Chase Card Services Office Supplies, Tar, Library Program Supplies $4,196.40
4022 Municipal Supply Inc of Omaha Repairs $384.26
131233 Nebraska Department of Revenue Waste Reduction / Recycling Fee 7/1/17 – 6/30/18 $25.00
131234 Platte Valley Equipment Sander $1,448.00
131235 Schroeder, Edward W. Budget Documents Y/E 9/30/19 $1,017.00
4023 Schroeder, Edward W. Budget Documents Y/E 9/30/19 $421.00
3668 Schroeder, Edward W. Budget Documents Y/E 9/30/19 $421.00
131243 Matrix Trust Company 414(h) Plan $424.95
131244 Petty Cash – Library Postage, Office Supplies $8.88
4024 One Call Concepts Locate Fee $6.78
131245 Verizon Police Cell $54.41
4025 Core and Main Repairs – Fire Hydrant (AltEn) $53.90
167 Bank of Mead Loan 3593, Loan 3597, Interest (2) $32,545.20
131246 Konecky Oil Co Repairs – Grapple $25.33
131247 Wahoo Concrete Concrete – Fourth and Cedar Streets $324.00
131248 Miller Property & Lawn Service Building Inspections (5) $100.00
90618 NE Dept of Revenue Sales Tax Aug 2018 $1,464.21
4026 AWS Well Co Repairs – 29 N Vine $561.05
131249 SECO Electric Repairs Street Lights $144.92
4028 SECO Electric Repairs Generator, pumps $79.00
3670 SECO Electric Repairs Pumps $79.00
131250 Frontier Cooperative Co Fuel $149.48
4029 Frontier Cooperative Co Fuel $107.49
3671 Frontier Cooperative Co Fuel $120.98
131251 Omaha Public Power District Electricity $1,380.78
4030 Omaha Public Power District Electricity $292.67
3672 Omaha Public Power District Electricity $283.14
4031 Wahoo Newspaper Publications $530.86
131252 Wells Fargo Bank Ethanol Plant Tax Aug 2018 $2,601.27
Payroll Fund $7,405.25

Motion by Havelka, second by Wimer, to adjourn to a budget hearing at 6:09 p.m. Vote: Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 4-0.

BUDGET HEARING:
The hearing was called to order at 6:09 p.m. with the following board members answering roll call: Chairman Shawn Havelka; Trustees Jason Felty, Richard Wielage and Rodney Wimer. Absent was Trustee Gary Guyle.

Motion by Havelka, second by Wielage, to adopt the agenda. Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent; motion carried 4-0.

Havelka stated the purpose of the hearing was to discuss and adopt the final budget for the October 1, 2018 through September 30, 2019 fiscal year.

Havelka called for public input.

Motion by Havelka, second by Wimer, to adjourn to regular session at 6:22 p.m. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes; motion carried 4-0.

REGULAR SESSION:
Motion by Havelka, second by Wimer, to adopt the October 1, 2018 through September 30, 2019 fiscal year budget. Vote: Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes; motion carried 4-0.

Motion by Wimer, second by Felty, to approve an additional 1% allowed increase. Vote: Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 4-0.

Havelka introduced and motioned to adopt Resolution 18-07, Final Tax Levy of 50.8814 cents per one hundred dollars of actual valuation for the October 1, 2018 through September 30, 2019 fiscal year. The motion was seconded by Wielage. Vote: Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 4-0.

RESOLUTION 18-07
FINAL TAX LEVY

WHEREAS, the Chairman and Board of Trustees of the Village of Mead, Saunders County, Nebraska, has conducted a public hearing as prescribed by law and heard and considered comments concerning the propriety of the preliminary levy and the need to establish a different levy.

WHEREAS, the Chairman and the Board of Trustees of the Village of Mead, Saunders County, Nebraska, hereby finds and determines that it is in the best interest of the Village that a levy be set.

NOW, THEREFORE, BE IT RESOLVED BY THE CHAIRMAN AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, that the final levy for the October 1, 2018 through September 30, 2019 fiscal year is set at 50.8814 cents per one hundred dollars of actual valuation.

POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT: Jerry Carlson
The Monthly Police Report was reviewed.

UTILITY/MAINTENANCE SUPERINTENDENT REPORT: Nick Raver
Raver reported placement of concrete at the intersection of Co Rd 10 and S. First Street. Bill Thorson is handling the project. The board told Raver to report to Bill that the work must be guaranteed.

PLANNING COMMISSION REPORT:
The minutes of the August 27 Regular Meeting and Building Permit 18-20, Jason Schutes to construct a detached garage were accepted.

Motion by Havelka, second by Wielage, to approve Building Permit 18-21, Security Rentals, 1048 Sunburst Lane, to erect a pole building. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes; motion carried 4-0.

LIBRARY REPORT:
The minutes of the August 20 Library Board Meeting were accepted.

Motion by Havelka, second by Felty, to approve Jennie Grasiani as a member of the Library Board. Vote: Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes; motion carried 4-0.

UNFINISHED BUSINESS:
Motion by Havelka, second by Wimer, to approve third reading and adopt Ordinance No. 715, amend Section 3-109, Water Rates. Vote: Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 4-0.

ORDINANCE NO. 715

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO AMEND CHAPTER 3, DEPARTMENTS; ARTICLE 1, WATER DEPARTMENT; SECTION 3-109, MUNICIPAL WATER DEPARTMENT; MINIMUM RATES; OF THE MUNICIPAL CODE OF THE VILLAGE OF MEAD, NEBRASKA, BY THE AMENDMENT OF WATER RATES; TO PROVIDE THAT THE CHAIR AND THE APPROPRIATE DEPARTMENT, WHETHER ONE OR MORE, OF THE VILLAGE OF MEAD, NEBRASKA, ARE AUTHORIZED AND DIRECTED TO IMPLEMENT THIS ORDINANCE.

Motion by Havelka, second by Wielage, to approve third reading and adopt Ordinance No. 716, amend Section 3, Departments; Water and Sewer Requirements. Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes; Guyle-absent; motion carried 4-0.

ORDINANCE NO. 716

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO AMEND CHAPTER 3 OF THE MEAD MUNICIPAL CODE WHICH PROVIDES FOR WATER AND SEWER REGULATION; TO PROVIDE A PERMIT REQUIREMENT FOR ALL WATER WELL DRILLING WITHIN THE CORPORATE BOUNDARIES AND WITHIN ONE (1) MILE OF THE VILLAGE; TO REQUIRE WATER HOOKUP WITHIN THE CORPORATE LIMITS AND FOR PROPERTIES WITHIN THREE-HUNDRED (300’) FEET OF A WATER MAIN.

Motion by Havelka, second by Wimer, to approve second reading of Ordinance No. 719, amend Section 2-201, Library Board. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes; motion carried 4-0.

NEW BUSINESS:
Mark Rezac, Prague Insurance Agency, reviewed the insurance bid submitted by Prague Insurance Agency at the August 14 Board of Trustees meeting. He reviewed costs of insurance, agents available for service, and his experience in the insurance field. The additional bid for insurance coverage for the village was from Inspro Insurance which was also submitted at the August 14 Board of Trustees meeting.

Motion by Havelka, second by Wimer, to accept Inspro Insurance as the agent for the village’s insurance coverage beginning October 1, 2018. A special meeting will be held on September 17 to approve the plan coverage. Vote: Felty-no, Guyle-absent, Havelka-yes, Wielage-abstain, Wimer-yes; motion carried 2-1, with Wielage abstaining.

The future of the depot building was discussed. Since no bid to purchase and remove the building from its present location was submitted by September 5 at 1:00 p.m. there was no need to hold the special meeting that evening at 6:00 p.m. Following an earlier inspection of the building it was felt the building is beyond repair and if the building is burned or demolished the site can be used for future park needs. Motion by Havelka, second by Wielage, to approach the Mead Fire Department to burn the building. Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent; motion carried 4-0.

Motion by Havelka, second by Wielage, to approve first reading of Ordinance No. 720, amend Section 1-901, Compensation; Municipal Officials. Vote: Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes; motion carried 4-0.

Clerk reported seepage into the basement of the library following heavy rainfall. Library Directors VanAckeren and Moseman and Clerk Moline removed items and mopped the water in the basement. VanAckeren and Moseman will investigate issues with the basement wall. Discussion was held on odor and storage of seed corn products at AltEn.

Motion by Havelka, second by Wimer to adjourn at 8:43 p.m. Vote: Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 4-0.

Shawn Havelka, Chairman

June Moline, Clerk