PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
March 14, 2023
A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held March 14, 2023 at the Village Office. Chairman William Thorson called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided to all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman William Thorson; Board of Trustees Jason Felty, Daniel Simon, and Richard Wielage. Absent was Trustee Jason Lee. Also present were Clerk June Moline and Utilities/Maintenance Superintendent Shannon Luetkenhaus. Guests were Julie Ogden, Adam Miller, Laurie VanAckeren, Mary Mayfield, and Andrew Jackson.
The posting of the Open Meetings Law was noted as posted at the entrance.
Motion by Wielage, second by Simon, to adopt the agenda. Vote: Felty-yes, Lee-absent, Simon-yes, Thorson-yes, Wielage-yes; motion carried 4-0.
The minutes of the February 14 Regular Meeting were accepted.
Motion by Wielage, second by Felty, to approve the Treasurer’s Report showing $1,282,489.05 total checking/savings balance ending February 28, 2023. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-absent; motion carried 4-0.
Motion by Felty, second by Thorson, to approve the claims of $29,999.41 for payment. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-absent, Simon-yes; motion carried 4-0. Claims being:
|5054||NE Public Health Environmental Lab||Water Tests||$238.00|
|4242||Shannon Luetkenhaus||Cell Phone Feb 2023||$70.00|
|133482||Petty Cash||Postage, Supplies, Mileage||$25.01|
|5055||Petty Cash||Postage, Supplies, Mileage||$14.77|
|4243||Petty Cash||Postage, Office Supplies, Mileage||$14.77|
|133483||Bromm, Lindahl, et al||Legal Fees Ballfield||$46.66|
|5056||Bromm, Lindahl, et al||Legal Fees Ballfield||$46.67|
|4244||Bromm, Lindahl, et al||Legal Fees Ballfield||$46.67|
|5057||Wahoo Utilities||Contracted Services Jan 2023||$939.80|
|32323||Matrix Trust Company||414(h) Plan||$465.10|
|32423||Internal Revenue Service||SS/Med/FIT Feb 2023||$2,199.02|
|5059||Core and Main||Gel Caps||$6.86|
|4248||Core and Main||Gel Caps||$6.86|
|5060||Hawkins Inc||Water Products||$660.82|
|133495||Core and Main||Handheld||$4,682.41|
|133496||Marvin Planning Consulting LLC||Consulting Comprehensive Plan||$957.50|
|133497||Mead Days Committee||Donation Mead Days 2023||$500.00|
|5061||Hawkins Inc||Water Products||$204.74|
|133498||League of Nebraska Municipalities||Midwinter Conference Electronic Handbook||$131.66|
|5062||League of Nebraska Municipalities||Midwinter Conference Electronic Handbook||$131.67|
|4249||League of Nebraska Municipalities||Midwinter Conference Electronic Handbook||$131.67|
|133499||Chase Ink||WTP Supplies, Bouquet, Library Supplies, Programs, Bottled Water||$1,105.71|
|5063||Chase Ink||WTP Supplies, Materials||$498.97|
|133500||Black Hills Energy||Natural Gas||$121.33|
|5064||Black Hills Energy||Natural Gas||$16.65|
|4250||Black Hills Energy||Natural Gas||$16.65|
|133501||Konecky Oil Co||Fuel, Wipers||$117.91|
|5065||Konecky Oil Co||Fuel, Wipers||$69.92|
|4251||Konecky Oil Co||Fuel, Wipers||$69.92|
|133502||Miller Property & Lawn Service||Zoning Admin (2), Building Inspections (3)||$100.00|
|30723||NE Dept of Revenue||Sales Tax Feb 2023||$634.03|
|133504||U.s. Treasury||941 202009||$1,316.76|
|133505||Petty Cash – Library||Postage||$7.43|
|133506||ME Collins Contracting Co||Crushed Concrete||$602.88|
|133507||Omaha Public Power District||Electricity||$999.61|
|5066||Omaha Public Power District||Electricity||$1,520.48|
|4252||Omaha Public Power District||Electricity||$300.92|
|30923||Matrix Trust Company||414(h) Plan||$465.10|
|5068||Hawkins Inc||Water Products||$306.26|
Street Superintendent Julie Ogden of JEO Consulting, discussed the 2023 First Street and Pine Street Improvements. She noted First Street will be paved with a 31’ width and Pine Street will be 27’ with a normal crown. Drainage, installation of inlets, and water main were noted. Saunders County has agreed to a portion of the cost to replace the culvert under County Road 10, at a cost that has yet to be determined. Timetable for completion of the project was reported with a delay due to the wetland requirements by the U.S. Corp of Engineers.
Adam Miller representing the Mead Ball Association, reported that Matthew Marshall does not want to pursue use of the softball field at this time, but may for fall baseball leagues. Costs were discussed for repair of the baseball field. Adam inquired about policy of the restrooms.
Library Director Laurie VanAckeren presented the Annual Statistical Report for the period October 1, 2021 through September 30, 2022.
Motion by Wielage, second by Simon, to approve Owner-Engineer Agreement Amendment No. 02 with JEO Consulting for First Street and Pine Street Improvements with a cost estimate increase of $4,410.00 due to wetland delineation. Vote: Wielage-yes, Felty-yes, Lee-absent, Simon-yes, Thorson-yes; motion carried 4-0.
Motion by Felty, second by Wielage, to approve the purchase of an Actuator Assembly as a replacement at the Water Treatment Plant at a cost $2,660.00 which will be funded by USDA grant dollars. Vote: Felty-yes, Lee-absent, Simon-yes, Thorson-yes, Wielage-yes; motion carried 4-0.
Motion by Simon, second by Thorson, to approve the purchase of a Handheld UPG Archer 3 for $4,682.441 using ARPA dollars. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-absent; motion carried 4-0.
Thorson introduced and motioned to adopt Resolution 23-03, Obligating American Rescue Plan Funds for the purchase of a Handheld UPG Archer 3 for reading water meters. Felty seconded the motion. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-absent, Simon-yes; motion carried 4-0.
RESOLUTION OBLIGATING AMERICAN RESCUE PLAN FUNDS (CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS) FROM THE U.S. DEPARTMENT OF TREASURY.
WHEREAS, the United States Congress has adopted the “American Rescue Plan Act of 2021” (ARPA), and it has become law; and
WHEREAS, Section 603 of the ARPA provides for financial assistance for counties, cities and non-entitlement units of local government for eligible expenses in accordance with the “Interim Final Rule” issued by the U.S. Department of Treasury; and
WHEREAS, the City is eligible to receive $100,352.06 to be distributed in equal tranches, half in 2021 $50,176.03 and the remaining half in 2022 $50,176.03; and
WHEREAS, the Federal Treasury has issued interim guidance on how the City can utilize the funding, with funds having to be obligated by the end of 2024 and spent by the end of 2026; now, therefore be it
RESOLVED, That the City Board of Trustees hereby obligates American Rescue Plan Act (ARPA) Funds (Coronavirus State and Local Fiscal Recovery Funds) from the U.S. Department of Treasury in a total amount of $4,682.41 for the purpose of water improvements and more specifically, for a Handheld UPG Archer 3 for reading water meters.
Felty introduced and motioned to adopt Resolution 23-04, Fee Schedule. The motion was seconded by Simon. Vote: Wielage-yes, Felty-yes, Lee-absent, Simon-yes, Thorson-yes, motion carried 4-0.
WHEREAS, the Chairman and Board of Trustees desire to establish various fees.
Motion by Felty, second by Thorson, to approve an Interlocal Agreement for 2023 with Mead Hay and Lawn LLC to bale alfalfa at the lagoon site. Vote: Felty-yes, Lee-absent, Simon-yes, Thorson-yes, Wielage-yes; motion carried 4-0.
The board accepted the applications for Special Designated Liquor Licenses from Mead Days Association to sponsor Trivia Night on April 15, 2023 at the Mead Hall and Karen’s Spirit’s and Smokes to sponsor Jake Richards Educational Fund Fundraiser on March 19, 2023 at the Mead Hall.
POLICE REPORT: Chairman Thorson
Thorson reported Police Chief Sackett has been dealing with dog issues.
UTILITIES/MAINTENANCE SUPERINTENDENT: Shannon Luetkenhaus
Luetkenhaus reported meter maintenance and daily WTP schedule and requested purchase of replacement swings at the park and summer help.
BUILDING AND ZONING ADMINISTRATOR: Terry Miller
Building Permit 23-02, Girmus Investments, 1058 Sunburst Lane to move in a Pole Building; 23-03, William Thorson, Bal of S PT of TR 7 Mead 35-15-8 to erect a shed; and 23-04, Michael Kuehn, 1056 Co Rd M to construct a wood deck were accepted.
The minutes of the February 7 and March 7 Library Board Meetings were accepted.
CLERK REPORT: June Moline
Moline reported on a delinquent water/sewer account and future monthly meetings between the Board of Trustees and Planning Commission to review the zoning and subdivision regulations as part of the Comprehensive Plan update.
Motion by Simon, second by Wielage, to adjourn at 7:00 p.m. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-no, Simon-yes; motion carried 4-0.
William Thorson, Chairman
June Moline, Clerk