PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES

March 14, 2023

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held March 14, 2023 at the Village Office. Chairman William Thorson called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided to all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public.  Answering roll call were Chairman William Thorson; Board of Trustees Jason Felty, Daniel Simon, and Richard Wielage. Absent was Trustee Jason Lee. Also present were Clerk June Moline and Utilities/Maintenance Superintendent Shannon Luetkenhaus.  Guests were Julie Ogden, Adam Miller, Laurie VanAckeren, Mary Mayfield, and Andrew Jackson.

The posting of the Open Meetings Law was noted as posted at the entrance.

Motion by Wielage, second by Simon, to adopt the agenda. Vote: Felty-yes, Lee-absent, Simon-yes, Thorson-yes, Wielage-yes; motion carried 4-0.

The minutes of the February 14 Regular Meeting were accepted.

Motion by Wielage, second by Felty, to approve the Treasurer’s Report showing $1,282,489.05 total checking/savings balance ending February 28, 2023. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-absent; motion carried 4-0.

Motion by Felty, second by Thorson, to approve the claims of $29,999.41 for payment. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-absent, Simon-yes; motion carried 4-0. Claims being:

SCHEDULED GUESTS:

Street Superintendent Julie Ogden of JEO Consulting, discussed the 2023 First Street and Pine Street Improvements. She noted First Street will be paved with a 31’ width and Pine Street will be 27’ with a normal crown. Drainage, installation of inlets, and water main were noted. Saunders County has agreed to a portion of the cost to replace the culvert under County Road 10, at a cost that has yet to be determined. Timetable for completion of the project was reported with a delay due to the wetland requirements by the U.S. Corp of Engineers.

Adam Miller representing the Mead Ball Association, reported that Matthew Marshall does not want to pursue use of the softball field at this time, but may for fall baseball leagues. Costs were discussed for repair of the baseball field. Adam inquired about policy of the restrooms.

Library Director Laurie VanAckeren presented the Annual Statistical Report for the period October 1, 2021 through September 30, 2022.

NEW BUSINESS:

Motion by Wielage, second by Simon, to approve Owner-Engineer Agreement Amendment No. 02 with JEO Consulting for First Street and Pine Street Improvements with a cost estimate increase of $4,410.00 due to wetland delineation. Vote: Wielage-yes, Felty-yes, Lee-absent, Simon-yes, Thorson-yes; motion carried 4-0.

Motion by Felty, second by Wielage, to approve the purchase of an Actuator Assembly as a replacement at the Water Treatment Plant at a cost $2,660.00 which will be funded by USDA grant dollars. Vote: Felty-yes, Lee-absent, Simon-yes, Thorson-yes, Wielage-yes; motion carried 4-0.

Motion by Simon, second by Thorson, to approve the purchase of a Handheld UPG Archer 3 for $4,682.441 using ARPA dollars. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-absent; motion carried 4-0.

Thorson introduced and motioned to adopt Resolution 23-03, Obligating American Rescue Plan Funds for the purchase of a Handheld UPG Archer 3 for reading water meters. Felty seconded the motion. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-absent, Simon-yes; motion carried 4-0.

RESOLUTION 23-03

RESOLUTION OBLIGATING AMERICAN RESCUE PLAN FUNDS (CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS) FROM THE U.S. DEPARTMENT OF TREASURY.

WHEREAS, the United States Congress has adopted the “American Rescue Plan Act of 2021” (ARPA), and it has become law; and

WHEREAS, Section 603 of the ARPA provides for financial assistance for counties, cities and non-entitlement units of local government for eligible expenses in accordance with the “Interim Final Rule” issued by the U.S. Department of Treasury; and

WHEREAS, the City is eligible to receive $100,352.06 to be distributed in equal tranches, half in 2021 $50,176.03 and the remaining half in 2022 $50,176.03; and

WHEREAS, the Federal Treasury has issued interim guidance on how the City can utilize the funding, with funds having to be obligated by the end of 2024 and spent by the end of 2026; now, therefore be it

RESOLVED, That the City Board of Trustees hereby obligates American Rescue Plan Act (ARPA) Funds (Coronavirus State and Local Fiscal Recovery Funds) from the U.S. Department of Treasury in a total amount of $4,682.41 for the purpose of water improvements and more specifically, for a Handheld UPG Archer 3 for reading water meters.

Felty introduced and motioned to adopt Resolution 23-04, Fee Schedule. The motion was seconded by Simon. Vote: Wielage-yes, Felty-yes, Lee-absent, Simon-yes, Thorson-yes, motion carried 4-0.

RESOLUTION 23-04

WHEREAS, the Chairman and Board of Trustees desire to establish various fees.

Motion by Felty, second by Thorson, to approve an Interlocal Agreement for 2023 with Mead Hay and Lawn LLC to bale alfalfa at the lagoon site. Vote: Felty-yes, Lee-absent, Simon-yes, Thorson-yes, Wielage-yes; motion carried 4-0.

The board accepted the applications for Special Designated Liquor Licenses from Mead Days Association to sponsor Trivia Night on April 15, 2023 at the Mead Hall and Karen’s Spirit’s and Smokes to sponsor Jake Richards Educational Fund Fundraiser on March 19, 2023 at the Mead Hall.

POLICE REPORT: Chairman Thorson

Thorson reported Police Chief Sackett has been dealing with dog issues.

UTILITIES/MAINTENANCE SUPERINTENDENT: Shannon Luetkenhaus

Luetkenhaus reported meter maintenance and daily WTP schedule and requested purchase of replacement swings at the park and summer help.

BUILDING AND ZONING ADMINISTRATOR: Terry Miller

Building Permit 23-02, Girmus Investments, 1058 Sunburst Lane to move in a Pole Building; 23-03, William Thorson, Bal of S PT of TR 7 Mead 35-15-8 to erect a shed; and 23-04, Michael Kuehn, 1056 Co Rd M to construct a wood deck were accepted.

LIBRARY REPORT

The minutes of the February 7 and March 7 Library Board Meetings were accepted.

CLERK REPORT: June Moline

Moline reported on a delinquent water/sewer account and future monthly meetings between the Board of Trustees and Planning Commission to review the zoning and subdivision regulations as part of the Comprehensive Plan update.

Motion by Simon, second by Wielage, to adjourn at 7:00 p.m. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-no, Simon-yes; motion carried 4-0.

William Thorson, Chairman

June Moline, Clerk