PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES

                                                              June 14, 2016                       

 

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held June 14, 2016 at the Village Office.  Chairman Havelka called the meeting to order at 6:00 p.m.  Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes.  Advance notice was also provided to the Chairman and all members of the Board of Trustees.  All proceedings were held while the convened meeting was open to the public.  Answering roll call were Chairman Shawn Havelka; Trustees Richard Wielage and Rod Wimer.  Absent were Trustees Jason Felty and Gary Guyle.  Also present were Clerk June Moline, Utility/Maintenance Superintendent Nick Raver and Police Chief Jerry Carlson. Guests were Ben Day and Patty Knott.

 

The posting of the Open Meetings Law was noted.

 

Motion by Wielage, second by Havelka to adopt the agenda. Vote:  Felty-absent, Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 3-0.

 

The minutes of the May 10 Regular Meeting & Public Hearing were approved as presented.

 

Trustee Felty entered the meeting at 6:01 p.m.

  

Motion by Havelka, second by Wielage to approve the Treasurer’s Report showing $794,174.65 total checking/savings balance ending May 31, 2016.  Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent; motion carried 4-0. 

 

Motion by Wielage, second by Havelka to approve the claims of $95,226.64 for payment.  Vote:  Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes; motion carried 4-0 with Wimer abstaining on Check #’s 130026, 3510 and 3040. Claims being:

 

130001

Post Office

Stamps

$47.00

3503

Post Office

Stamps

$47.00

3028

Post Office

Stamps

$47.00

130003

Saunders Co Register of Deeds

Subdivision Mead Public Schools #1 and #2

$124.00

3504

HD Supply Waterworks

Meter Pits / Meters

$2,202.05

3505

Inspro Ins

Insurance – 309 W. Second St.

$63.00

130014

Matrix Trust Co

TPA 000362

$349.83

130015

OfficeNet

Office Supplies, Custodial Supplies

$192.27

3506

OfficeNet

Office Supplies, Custodial Supplies

$80.66

3031

OfficeNet

Office Supplies, Custodial Supplies

$80.66

3032

NE Dept. of Environ. Quality

Loan C317854

$31,428.06

130016

SECO Electric

Repairs – Library

$80.70

130017

Bomgaars

Live Animal Trap, Sprayer

$82.32

3507

Bomgaars

Live Animal Trap, Sprayer

$27.33

3033

Bomgaars

Live Animal Trap, Sprayer

$27.33

3034

Nicholas Raver

Cell Phone May 2016

$40.00

130024

J Moline

Mileage – IIMC Conference, Omaha

$52.14

3508

J Moline

Mileage – IIMC Conference, Omaha

$52.13

3038

J Moline

Mileage – IIMC Conference, Omaha

$52.13

130023

Matrix Trust Co

TPA 000362

$349.83

52616

Internal Revenue Service

47-6006274

$2,166.36

52716

Windstream

Telephone

$231.05

52816

Windstream

Telephone

$110.86

52916

Windstream

Telephone

$110.86

130025

Assurity Life Ins. Co.

Life Insurance Policy – Moline

$100.66

3509

Assurity Life Ins. Co.

Life Insurance Policy – Moline

$100.67

3039

Assurity Life Ins. Co.

Life Insurance Policy – Moline

$100.67

130026

AWS Well Co

Backhoe Storm Drain

$50.00

3510

AWS Well Co

Backhoe Storm Drain, Replace Water Meter

$115.00

3040

AWS Well Co

Backhoe Storm Drain

$50.00

130027

Lyle Havelka

Prepare Ballfields (5), Field Chalk, Pitching Plates

$221.34

3511

NE Public Health Environ. Lab

Water Tests

$262.00

3512

NE Rural Water Assoc.

2016 Membership Fee

$62.50

3041

NE Rural Water Assoc.

2016 Membership Fee

$62.50

130028

Petty Cash

Postage, Mileage, Meeting Expense, Repairs

$54.78

3513

Petty Cash

Postage, Mileage, Meeting Expense

$25.99

3042

Petty Cash

Postage, Mileage, Meeting Expense

$25.99

130029

G & L Cafe

Meals (5) Clean Up Day

$52.00

130030

Black Hills Energy

Natural Gas

$36.62

3514

Black Hills Energy

Natural Gas

$5.44

3043

Black Hills Energy

Natural Gas

$5.44

130031

Loftus Septic Pumping

Portable Toilets (2) – May 2016

$200.00

576

Josh Charles

Refund Utility Deposit

$75.00

577

Nicholas Raver

Refund Utility Deposit (Rental)

$75.00

578

Gary Hollst

Refund Utility Deposit

$75.00

130032

Petty Cash – Library

Program Supplies, Office Supplies

$60.26

130033

Konecky Oil

Fuel, Repairs

$121.95

3515

Konecky Oil

Fuel, Repairs

$70.12

3044

Konecky Oil

Fuel, Repairs

$70.12

3516

One Call Concepts

Locate Fee

$27.87

130034

Bromm, Lindahl, et al

Legal Fees – Nuisance, Plat, Subdivisions

$175.66

3517

Bromm, Lindahl, et al

Legal Fees – Nuisance, Plat, Subdivisions

$175.67

3045

Bromm, Lindahl, et al

Legal Fees – Nuisance, Plat, Subdivisions

$175.67

3518

OPPD

Install Transformer – 309 W Second St

$8,843.00

130035

Stander Trucking

Unwashed O/S

$576.37

130036

Wahoo Newspaper

Garage Sale Ad

$45.00

3519

Wahoo Newspaper

Publication

$69.82

60316

NE Dept of Revenue

Sales Tax  May 2016

$938.96

130037

Constellation Energy

Natural Gas

$6.24

130038

Lee Enterprises

Garage Sale Ad

$25.45

130039

Verizon

Police Cell

$59.72

130040

Mead Ball Assoc.

Umpires 2016

$1,000.00

130041

OPPD

Electricity

$1,266.07

3520

OPPD

Electricity

$243.07

3046

OPPD

Electricity

$195.99

130042

Matan’s Welding

Fab / Install Storm Drain Cover – 519 S Cedar

$66.66

3521

Matan’s Welding

Fab / Install Storm Drain Cover – 519 S Cedar

$66.67

3047

Matan’s Welding

Fab / Install Storm Drain Cover – 519 S Cedar

$66.67

130043

Wahoo Metal Products

Storm Sewer Cover Material – 519 S Cedar

$192.98

3522

Wahoo Metal Products

Storm Sewer Cover Material – 519 S Cedar

$192.97

3048

Wahoo Metal Products

Storm Sewer Cover Material – 519 S Cedar

$192.97

130044

All Sweep

Street Cleaning

$1,500.00

130045

OfficeNet

Office Supplies, Custodial Supplies

$148.04

3523

OfficeNet

Office Supplies

$53.94

3049

OfficeNet

Office Supplies

$53.94

60916

Depository Trust Co

Principal – Sewer Bonds

$20,000.00

61016

Bank of Mead

Admin Fee – Sewer Bond

$10.00

130052

Matrix Trust Co

TPA 000362

$349.83

130053

Frontier Coop

Grazon / Cornerstone Plus

$82.00

3525

Frontier Coop

Grazon / Cornerstone Plus

$15.00

3050

Frontier Coop

Grazon / Cornerstone Plus

$30.00

3527

Hawkins

Water Product

$847.80

61316

Depository Trust Co

Interest – Sewer Bonds

$7,246.25

61416

Bank of Mead

Admin Fee – Sewer Bond

$10.00

Payroll Fund

$10,152.74

 

Motion by Havelka, second by Wimer to approve a proposal from OPPD to install two poles, wire and transformer to a building at 309 W Second Street at a cost of $8,843.00.  Vote:  Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes; motion carried 4-0.

 

SCHEDULED GUEST:

Ben Day, Olsson Associates, presented an update on financing a water project which may include a new well, water treatment plant and water tower.  Following his contact with Martin Norton with USDA Rural Development and representing the WWAC Committee, additional funding other than a 25% forgiveness loan, may come from connecting with the City of Wahoo.  Another option is the village providing water to our customers with a new well and water treatment plant but which would force quite a heavy increase in user fees to customers.  Several scenarios were discussed as to how the board wishes to pursue the project.  The project options would be brought before the public at a later meeting once final figures have been received.

 

Ben also presented financial information as to what annexation would cost the village. Costs would include an annexation plat which would require engineering services, attorney fees, title search of property owners plus certified mailing fees and plan for extension of services. The drainage issue at Hannan Subdivision was discussed.

 

UNSCHEDULED GUEST:

Patty Knott inquired about the board’s consideration of future annexation of her property.

 

POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT:  Jerry Carlson

The monthly police report was reviewed.  Carlson was directed to contact two homeowners about zoning concerns. If the concerns are not addressed within the time-frame allowed, nuisance violations will be pursued.  The Nuisance Violation issued at 218 E. Second Street has been satisfied and is considered null and void.  Discussion was held on the condemnation process of a house located at 420 S. Cedar Street, and conversation regarding allowing ATV’s and UTV’s on the streets of Mead.  An ordinance will be drawn up and considered at an upcoming meeting. 

 

UTILITY/MAINTENANCE SUPERINTENDENT REPORT:  Nick Raver

Raver requested permission to allow a farmer who previously farmed the Benal property the village recently purchased to plant soybeans this year.  He stated that if a water project were approved, the soybeans would be harvested prior to the start of the project.  He reported street repairs at N. Spruce Street and requested a “no trespassing sign” be posted at the dump entrance.  The board agreed to the sign with the addition of “Mead residents only”.  He informed the board that the storm sewer repair at 519 S. Cedar Street had been completed.

 

PLANNING COMMISSION REPORT:

The minutes of the May 23 Regular Meeting were accepted.  Building Permits issued were:  16-05, Jon and Amanda Lee – front deck extension; 16-06, James and Linda Malik – construct a garage; and 16-07, Nick Raver – erect a 6’ privacy fence; and Demolition Permit 16-08, Gregory Larson – demolish barn.   

 

Motion by Wielage, second by Wimer to re-appoint Melissa Konecky and Connie Schliffke to the Planning Commission to serve a three-year term until May, 2019.  Vote:  Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 4-0.

 

LIBRARY REPORT:

The minutes of the May 18 Library Board Meeting were accepted.

 

CLERK REPORT:  June Moline

Moline reported on her recent attendance at the International Institute of Municipal Clerks Conference held in Omaha.

 

NEW BUSINESS:

Discussion was held on a request from Mead Public Schools Superintendent Dr. Dale Rawson for the school to rent the tar machine to make necessary repairs to their parking lot and playground.  Motion by Wimer, second by Felty to allow Mead Public Schools to rent the tar machine for $100.00 with the following stipulations:  must supply their own material and propane and the machine must be returned to the village shop on a nightly basis.  Vote:  Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent; motion carried 4-0.

 

Havelka introduced and motioned, second by Wimer, to adopt Resolution 16-10, Special Designated Liquor License to Michael Beckman to host a wedding reception at the Mead Community Building on July 30.  Vote:  Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes; motion carried 4-0.

 

RESOLUTION NO. 16-10

Village of Mead

 

A RESOLUTION TO ADOPT A POLICY REQUIRING A SPECIAL DESIGNATED LIQUOR LICENSE IS IN PLACE AT ALL PRIVATE OR PUBLIC FUNCTIONS HELD ON PUBLIC PROPERTY.

 

WHEREAS,                    the purchase of a Special Designated Liquor License must be obtained from the Nebraska Liquor Commission; and

 

WHEREAS,                    the applicant, Michael Beckman, submitted a request to submit an application to the Nebraska Liquor Control Commission for a Special Designated Liquor License to host a wedding reception on July 30, 2016 at the Mead Community Building.

 

WHEREAS,                   the Village Board of Trustees received board approval to submit the application at the June 14, 2016 Regular Board Meeting; and

 

WHEREAS,                    the approved application shall be submitted to the Nebraska Liquor Commission by the Village Clerk ten (10) days prior to the event; and

 

WHEREAS,                    a fee of $40.00 shall be submitted to the Commission along with the application.

 

Wimer introduced and motioned to waive three readings and adopt Ordinance No. 684, Amend Chapter 9, Article 9 Flood Plan.  The motion was seconded by Havelka.  Vote:  Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes; motion carried 4-0.

 

ORDINANCE NO. 684

 

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO AMEND  CHAPTER 9, ARTICLE 9 OF THE MEAD MUNICIPAL CODE WHICH PROVIDES FOR FLOOD PLAN, SECTION 9-902 DESIGNATION OF CURRENT FHBM/FIRM; AND ADD SECTION 9-903 APPURTENANT STRUCTURES: TO PROVIDE THAT THE CHAIR OF THE BOARD OF TRUSTEES AND THE APPROPRIATE DEPARTMENT, WHETHER ONE OR MORE, OF THE VILLAGE OF MEAD, NEBRASKA, ARE AUTHORIZED AND DIRECTED TO IMPLEMENT THIS ORDIANNCE; TO PROVIDE FOR THE SEVERABILITY OF ANY SECTION, CLAUSE, PROVISION OR PORTION FOUND UNCONSTITUTIONAL OR INVALID; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH.

 

Motion by Havelka, second by Wielage to accept the bid of $2,650.00 from SECO Electric to trench, install 1-200 amp meter socket and remove old electrical material from a building located at 309 W. Second Street.  Vote:  Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 4-0.

 

Moline reported she will continue to clean the park restrooms through ball season.  Dan Konecky has been hired by the Mead Ball Association to perform numerous clean-up duties during Mead Days.  Moline reported Accountant Schroeder will be performing the nine-month audit and work on the 10/1/16 through 9/30/17 budget on-site on July 18.  The board wishes to have a pick-up, tar machine, and utility vehicle built into the new budget.  Reported filing deadlines for the Board of Trustees are:  incumbents – July 15 and non-incumbents August 1.

 

Motion by Wielage, second by Wimer to adjourn at 8:37 p.m.  Vote:  Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent; motion carried 4-0.