PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
January 14, 2020

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held January 14, 2020 at the Village Office. Chairman Thorson called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided to the Chairman and all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman William Thorson, Trustees Richard Wielage and Rodney Wimer. Absent were Trustees Jason Felty and Gary Guyle. Also present were Clerk June Moline and Utility/Maintenance Superintendent Nick Raver. Guests were Craig Reinsch, Jeff Ballard, Jody Weible, and Connie Schliffke.

The posting of the Open Meetings Law was noted.

Motion by Wielage, second by Wimer, to adopt the agenda. Vote: Felty-absent, Guyle-absent, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 3-0.

The minutes of the December 10, 2019 Regular Meeting and Public Hearing were approved.

Motion by Thorson, second by Wimer, to approve the Treasurer’s Report showing $697,704.49 total checking/savings balance ending December 31, 2019. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-absent; motion carried 3-0.

Motion by Wimer, second by Thorson, to approve Certificate of Payment #9 to Maquire Iron LLC in the amount of $14,029.20 for electrical, SCADA. Vote: Wielage-yes, Wimer-yes, Felty-absent, Guyle-absent, Thorson-yes; motion carried 3-0.

Motion by Wimer, second by Thorson, to approve Certificate of Payment #1 to Vrba Construction in the amount of $41,232.85 for installation of a water line to the new water tower. Vote: Wimer-yes, Felty-absent, Guyle-absent, Thorson-yes, Wielage-yes; motion carried 3-0.

Motion by Wielage, second by Wimer, to approve the claims of $122,451.34 for payment. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-absent; motion carried 3-0. Claims being:

131924 Saunders County Register of Deeds Register Wirth Zoning $22.00
121119 Nebraska U.C. Fund Voluntary Contribution 2020 $338.85
4326 Menards – Elkhorn Repairs $197.76
131925 Nationwide Bond – Clerk/Treasurer $100.00
4327 Core and Main Repairs, Hydrant Extension Kit $1,041.29
131926 Nationwide Bond – Chairman $100.00
3418 Olsson Professional Services – Lagoon Discharge $527.87
4328 Sargent Drilling Test Well / Pump #92-1 $300.00
3419 Mead Public Schools Newsletter – Jan 2020 $4.71
3420 Bomgaars Plant Supplies $34.97
4329 NE Public Health Environmental Lab Water Tests $459.00
131927 Petty Cash Mileage, Office Supplies $11.92
4330 Petty Cash Postage, Mileage $10.63
3421 Petty Cash Postage, Mileage $7.53
131928 Amazon Library Materials $441.91
131938 Matrix Trust Co 414(h) Plan $437.62
121919 Internal Revenue Service SS/Med/FIT Dec 2019 $2,207.02
122019 NE Dept of Revenue SIT Qtr 4 2019 $932.69
4333 Nicholas Raver Cell Phone Dec 2019 $70.00
131939 92West Website Support $89.00
40 Maquire Iron Electrical, SCADA, Fence $14,029.20
4334 First National Bank Interest – Water Loan $5,061.31
4335 Water Engineering Water Product $591.14
122719 Windstream Telephone $242.70
122819 Windstream Telephone $116.13
122919 Windstream Telephone $116.13
131940 Black Hills Energy Natural Gas $72.20
4336 Black Hills Energy Natural Gas $12.04
3423 Black Hills Energy Natural Gas $12.04
4337 SECO Electric Install Temporary Cable – Water Project $2,845.95
131941 Wahoo Newspaper Library Renew One-year Subscription $97.55
10220 Wex Bank Fuel Police Cruiser $27.74
131942 Chase Office Supplies, Library Materials, Programs $666.53
4338 Chase Keys, Office Supplies $173.79
3424 Chase Hose, Office Supplies $754.61
131943 Verizon Police Cell $54.70
131944 Hero and Princess Parties Character – Captain America $80.00
10320 Bank of Mead Annual Safety Deposit Box $12.00
172 Bank of Mead Loan #355271 $13,176.84
633 Chandler Sorensen Refund Utility Deposit $150.00
634 Nicholas Raver Refund Utility Deposit $150.00
635 Patrick Coyle Refund Utility Deposit $150.00
4339 One Call Concepts Locate Fee $5.00
131948 Matrix Trust Co 414(h) Plan $201.98
131950 Matrix Trust Co 414(h) Plan $235.64
131951 Bank of Mead Appreciation Dinner $900.00
131952 Frontier Coop Fuel $78.86
4342 Frontier Coop Fuel $78.88
3425 Frontier Coop Fuel $306.91
131953 Constellation Natural Gas $114.73
4343 Constellation Natural Gas $20.41
3426 Constellation Natural Gas $20.41
131954 Konecky Oil Service – Pickup $18.82
4344 Konecky Oil Service – Pickup $18.83
3427 Konecky Oil Service – Pickup, Grease $23.12
131955 Raider-Nation Autoplex Repair Tire – Skidloader $5.00
4345 Raider-Nation Autoplex Repair Tire – Skidloader $5.00
3428 Raider-Nation Autoplex Repair Tire – Skidloader $5.00
10720 NE Dept of Revenue Sales Tax Dec 2019 $1,591.43
4346 Core and Main Meter Add-on’s $5,285.55
131956 OPPD Electricity $931.44
4347 OPPD Electricity $395.92
3429 OPPD Electricity $282.03
131957 Petty Cash – Library Postage $22.34
4348 AWS Well Repairs – N. Third Circle $2,824.74
3430 AWS Well Repairs – Lagoons $6,511.42
131958 Bromm, Lindahl, et al Legal Fees – Unsafe Building Ordinance $24.16
4349 Bromm, Lindahl, et al Legal Fees – Unsafe Building Ordinance, Water Project $198.17
3432 Bromm, Lindahl, et al Legal Fees – Unsafe Building Ordinance $24.17
131959 Genworth Life Ins Co Life Insurance – Utility/Maintenance Supt. $26.18
4350 Genworth Life Ins Co Life Insurance – Utility/Maintenance Supt. $26.18
3433 Genworth Life Ins Co Life Insurance – Utility/Maintenance Supt. $26.18
41 Vrba Construction Install Water Line to New Water Tower $41,232.85
3434 Wahoo Newspaper Publications $143.86
42 Olsson Professional Fees – Water Project 12/1/19 – 12/28/19 $7,602.82
Payroll Fund $7,335.94

SCHEDULED GUESTS:
Jody Weible and Connie Schliffke presented a request be submitted by Jody to the Planning Commission to amend the Zoning Regulations Text. The request is to specify that no ethanol plants be allowed in specific zoning districts and that no seed corn or other non-edible products can be used in any ethanol plant in the Agricultural/Industrial District.

Jeff Ballard, Maquire Iron LLC, presented an update on the status of the water tower. He requested that the substantial completion date for Phase I be July 1, 2020. Discussion was held on reasoning for not having the project started as indicated on their initial contract. Proposals were discussed to fill the tower as soon as possible due to concerns with the pump at Well 92-1. The concern with getting water in the tower is that it will take time to pull the pump and complete the required water tests. This may happen with completion of a successful rub test, place a heater on the interior of the tower if the paint has not cured, and stirring the water to keep it from freezing.

Motion by Wimer, second by Thorson, to reject Contract Change Order #2 to Maquire Iron LLC to set the date of completion of Phase I to July 1, 2020. Vote: Wielage-yes, Wimer-yes, Felty-absent, Guyle-absent, Thorson-yes; motion carried 3-0.

Craig Reinsch, Olsson, discussed the lack of bids received in November to complete Phase II. The only bid was well over the estimated project construction costs of $1,455,000.00. He indicated that going forth it was not wise to contract the project out separately and that he has contacted numerous contractors who may be available and interested in bidding the project. The notice will be sent to the Wahoo Newspaper for publication dates of January 23 and 30 and February 6, with opening of bids on February 6, and bid acceptance at the February 11 meeting of the Board of Trustees. Concerns were addressed regarding installation of the water line by Vrba. Those concerns will be addressed.

Motion by Thorson, second by Wielage, to reject the bid of $2,403,000.00 from BRB Construction to complete Phase II of the water project. Vote: Wimer-yes, Felty-absent, Guyle-absent, Thorson-yes, Wielage-yes; motion carried 3-0.

POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT: Jerry Carlson
The Monthly Police Report was reviewed.

UTILITY/MAINTENANCE SUPERINTENDENT REPORT: Nick Raver
Raver has not heard back from the insurance adjuster regarding a claim by AWS.

PLANNING COMMISSION REPORT:
The 2019 Permits Issued Report was reviewed.

CLERK REPORT: June Moline
Moline presented upcoming events: Pet Clinic – March 28, Garage Sale Day – May 2, and Clean-up Day – June 13. She requested contact with the attorney to update the Employee Handbook. Permission was granted.

UNFINISHED BUSINESS:
Motion by Wimer, second by Thorson, to approve third reading and adopt Ordinance No. 737, Unsafe Buildings. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-absent; motion carried 3-0.

ORDINANCE NO. 737

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO AMEND CHAPTER 9 BUILDING REGULATIONS, WITH THE ADDITION TO ARTICLE 8, UNSAFE BUILDINGS; SECTION 9-802 UNSAFE BUILDINGS; DEFINITION; 9-803 UNSAFE BUILDINGS; BUILDING INSPECTOR; 9-804 UNSAFE BUILDINGS; STANDARDS; 9-805 UNSAFE BUILDINGS; SPECIAL ASSESSMENTS; 9-806 UNSAFE BUILDINGS; PROHIBITION; 9-807 UNSAFE BUILDINGS; DETERMINATION AND NOTICE; 9-808 UNSAFE BUILDINGS; HEARING AND APPEAL; AND 9-809 UNSAFE BUILDINGS; EMERGENCY.

No action was taken on Ordinance No. 739, Wage Increase to Library Aide as the attorney stated the village has no control other than the budget of the library.

NEW BUSINESS:
Motion by Wimer, second by Thorson, to approve local recommendation for a Special Designated Liquor License to Mead Days Association to serve alcohol at the park on June 19 and 20 during Mead Days. Vote: Wielage-yes, Wimer-yes, Felty-absent, Guyle-absent, Thorson-yes; motion carried 3-0.

Motion by Wimer, second by Thorson, to approve closing West First Street from Elm Street to Vine Street and numerous streets during the parade from 12:30 p.m. – 1:30 p.m. during Mead Days, June 19 and 20. Vote: Wimer-yes, Felty-absent, Guyle-absent, Thorson-yes, Wielage-yes; motion carried 3-0.

Motion by Wimer, second by Wielage, to enter executive session at 8:00 p.m. to prevent needless injury to the person involved. Executive Session was called for the annual review of the Clerk/Treasurer. Vote: Wielage-yes, Wimer-yes, Felty-absent, Guyle-absent, Thorson-yes; motion carried 3-0.

Motion by Wimer, second by Wielage, to reconvene to regular session at 8:06 p.m. Vote: Wimer-yes, Felty-absent, Guyle-absent, Thorson-yes, Wielage-yes; motion carried 3-0.

Wielage introduced and motioned to waive three readings and adopt Ordinance No. 740, Wage Increase of 3% to the Clerk/Treasurer. The motion was seconded by Thorson. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-absent; motion carried 3-0.

ORDINANCE NO. 740

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO PROVIDE FOR AMENDMENT OF THE WAGE OR SALARY OF CLERK/TREASURER OF THE VILLAGE OF MEAD, NEBRASKA

Motion by Wimer, second by Thorson, to adjourn at 8:08 p.m. Vote: Wimer-yes, Felty-absent, Guyle-absent, Thorson-yes, Wielage-yes; motion carried 3-0.

William Thorson, Chairman

June Moline, Clerk