PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES

December 14, 2021

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held December 14, 2021 at the Mead Community Building.  Chairman Thorson called the meeting to order at 6:00 p.m.  Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes.  Advance notice was also provided to all members of the Board of Trustees.  All proceedings were held while the convened meeting was open to the public.  Answering roll call were Chairman William Thorson, Trustees Jason Felty, Jason Lee, Daniel Simon, and Richard Wielage.  Also present was Clerk Moline and Utilities/Maintenance Superintendent Shannon Luetkenhaus.

The posting of the Open Meetings Law was noted.

Motion by Lee, second by Felty, to adopt the agenda.  Vote:  Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.

OLD BUSINESS:

The minutes of the November 9 Regular Meeting were accepted.

Motion by Lee, second by Simon, to approve third reading and adopt Ordinance No. 778, Amend Municipal Code 5-502 and 5-509 All-terrain Vehicles and 5-601 Golf Car Vehicles.  Vote:  Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 5-0.

ORDINANCE NO. 778

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO PROVIDE FOR THE PERMITTING, REGULATION, ENFORCEMENT AND PENALTIES RELATED TO THE USE OF ALL-TERRAIN VEHICLES; UTILITY-TYPE VEHICLES; AND GOLF CAR VEHICLES WITHIN THE CORPORATE LIMITS OF THE MUNICIPALITY.

REORGANIZATION OF THE BOARD

Thorson called for nominations for Chairman of the Board.  Felty nominated Thorson.  Motion by Felty, second by Simon, that nominations cease and Thorson be declared Chairman.  Vote:  Simon-yes, Thorson-abstain, Wielage-yes, Felty-yes, Lee-yes; motion carried 4-0, with Thorson abstaining.

Chairman called for nominations for Chairman Pro Temp in absence of the Chairman.  Thorson nominated Felty.  Motion by Thorson, second by Simon, that nominations cease and Felty be declared Chairman Pro Temp.  Vote:  Thorson-yes, Wielage-yes, Felty-abstain, Lee-yes, Simon-yes; motion carried 4-0, with Felty abstaining.

NEW BUSINESS:

Clerk reported that the following terms expire in November 2022:  Jason Felty, William Thorson and Richard Wielage.

Motion by Thorson, second by Lee, to approve the Treasurer’s Report showing $1,062,349.92 total checking/savings balance ending November 30, 2021.  Vote: Wielage-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.

Motion by Felty, second by Thorson, to approve the claims of $63,064.77 for payment.  Vote: Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.  Claims being:

Motion by Felty, second by Wielage, to approve the following appointments for 2022:  Police Chief – Jerry Carlson; Clerk/Treasurer – June Moline; Utilities/Maintenance Superintendent – Shannon Luetkenhaus; Water/Sewer Commissioner – City of Wahoo; Attorney – Bromm, Lindahl, Freeman-Caddy & Lausterer; Accountant – Ed Schroeder; Engineer – Olsson; Building Inspector – Terry Miller; Zoning Administrator – Planning Commission; Nuisance Enforcement Officer – Jerry Carlson; Hearing Officer – Adam Miller.  Vote:  Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 5-0.

Motion by Wielage, second by Thorson, to approve a Retainer Agreement with Bromm, Lindahl, Freeman-Caddy & Lausterer from regular meeting December 2021 to regular meeting December 2022 at $800.00.  Vote:  Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-yes; motion carried 5-0.

Motion by Simon, second by Lee, to approve the Bank of Mead for the deposit of all funds of the village for 2022.  Vote:  Thorson-yes, Wielage-yes, Felty-yes, Lee-yes, Simon-yes; motion carried 5-0.

Motion by Thorson, second by Wielage, to approve Inspro Insurance as the insurance carrier for 2022, Retirement Plan Consultants as the 401k Administrator for 2022, and the Wahoo Newspaper as the official newspaper for 2022.  Vote:  Wielage-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.

Motion by Felty, second by Simon, to designate the posting of meetings 2022 at the Bank of Mead, Mead Post Office and Mead Village Office.  Vote:  Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.

Motion by Thorson, second by Felty, to designate the manner in which the Planning Commission and Library Board are chosen is appointment by the Board of Trustees.  Vote:  Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 5-0.

The following appointments were made:  Common Board Facility with Mead Public Schools 2022 – Simon and Wielage; Municipal Health Board 2022 – Chairman Thorson, Police Chief Carlson, and Community Health Care Provider, Andrew Eckart; Board of Adjustment 2022 – Felty, Lee, Thorson, Wielage, and Planning Commission Chairman Levi Durnal. Simon will serve as the alternate to the commission.

Motion by Felty, second by Thorson, to appoint Julie A. Ogden, License No. S-1407, Class A, contracted as a consultant, beginning January 1, 2022 as Street Superintendent for the village.  Vote:  Thorson-yes, Wielage-yes, Felty-yes, Lee-yes, Simon-yes; motion carried 5-0.

Thorson introduced and motioned to adopt, second by Simon, Resolution 21-21, Year-end Certification of Village Street Superintendent 2021.  Vote:  Wielage-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.

SIGNING OF THE

YEAR-END CERTIFICATION OF CITY STREET SUPERINTENDENT FORM

2021

Resolution No. 21-21

Whereas:  State of Nebraska Statutes, sections 39-2302, and 39-2511 through 39-2515 details the requirements that must be met in order for a municipality to qualify for an annual Incentive Payment; and

Whereas:  The State of Nebraska Department of Transportation (NDOT) requires that each incorporated municipality must annually certify (by December 31^st of each year) the appointment of the City Street Superintendent(s) to the NDOT using the Year-End Certification of City Street Superintendent form; and

Whereas:  The NDOT requires that such certification shall also include a copy of the documentation of the city street superintendents appointment, i.e. meeting minutes, showing the appointment of the City Street Superintendent by their name as it appears on their License (if applicable), their License Number (if applicable), and Class of License (if applicable), and type of appointment, i.e., employed, contract (consultant, or interlocal agreement with another incorporated municipality and/or county), and the beginning date of the appointment; and

Whereas:  The NDOT also requires that such Year-End Certification of City Street Superintendent shall be signed by the Mayor or Village Board Chairperson and shall include a copy of a resolution of the governing body authorizing the signing of the Year-End Certification of City Street Superintendent by the Mayor or Village Board Chairperson.

Motion by Simon, second by Lee, to authorize the signing of the Year-end Certification of City Street Superintendent for determining incentive payment January 1, 2021 to December 31, 2021.  Vote:  Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.

Lee introduced and motioned to adopt Resolution 21-22, Amend Employee Handbook to the Employee Benefits section.  The motion was seconded by Felty.  Vote:  Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 5-0.

RESOLUTION NO. 21-22

A RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, TO AMEND THE EMPLOYEE HANDBOOK WITH THE AMENDMENT TO HEALTH INSURANCE AND LIFE INSURANCE AND ADDITION OF EMPLOYER SPONSORED RETIREMENT PLAN

WHEREAS, the following amendments were made to the Employee Handbook:

WHEREAS, the regulations that shall be amended are under Employee Benefits;

WHEREAS, an amendment to the health insurance or health insurance stipend with the addition of a time-line;

WHEREAS, an amendment to life insurance with the addition of a time-line;

WHEREAS, the addition of the Employer Sponsored Retirement Plan.

Simon introduced and motioned to adopt Resolution 21-23, Authorize Clerk to sign Special Designated Liquor License Forms.  Lee seconded the motion.  Vote:  Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-yes; motion carried 5-0.

RESOLUTION 21-23

A RESOLUTION OF THE CHAIRMAN AND BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, APPROVING A BOARD POLICY STATEMENT.

WHEREAS,       The Board of Trustees has determined that it is necessary and desirable to create Board Policy Statements as a means of establishing guidelines and direction to the members of the Chairman and Board of Trustees in regard to various issues which regularly occur, and

WHEREAS,       A Board of Trustees Policy Statement entitled “Special Designated Liquor License Procedure” has been established.

NOW, THEREFORE, BE IT RESOLVED, that the Chairman and Board of Trustees of the Village of Mead, Nebraska, do hereby approve the Board of Trustees Policy Statement entitled “Special Designated Liquor License Procedure” and do further hereby direct the distribution of said Board of Trustees Policy Statement to the Village Clerk as the designee.

Motion by Wielage, second by Simon, to release John Haag as Back-up Water and Sewer Operator due to the Interlocal Agreement with the City of Wahoo to oversee operations at this time.  Vote:  Wielage-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.

Felty and Thorson reported on attendance at a recent meeting with Congressman Bacon.  Mr. Bacon was provided information regarding AltEn and positive feedback was received as to his interest.  Discussion was held on a request from a citizen to pave E. First Street from Spruce Street to Co Rd 10.  The board plans to consider this as it is in the One-and-Six Year Street Plan.  It was reported the John Deere 46.30 tractor has been sold at auction with a check expected for $10,500.00.

Motion by Thorson, second by Lee, to purchase a John Deere tractor from Rob Gottsch for $30,000.00.  Vote:  Wielage-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.

POLICE REPORT:

Discussion was held on the purchase of a vehicle for the police department.  Carlson was granted authority to finalize a purchase as vehicles become available.

UTILITIES/MAINTENANCE SUPERINTENDENT REPORT:

Luetkenhaus reported on numerous projects completed: repair of the gate at the water plant, flushing hydrants, winterized the park restrooms, Christmas lights installed, purchase of tools, day to day sampling, and registration for water and sewer classes.

PLANNING COMMISSION REPORT:

The 2021 Permits Issued Report was reviewed.  A letter from Attorney Freeman-Caddy was discussed as to future amendment of duties of the Planning Commission, Zoning Administrator, and Nuisance Enforcement Officer.

CLERK REPORT:

Moline reported on a recent conversation with Lash Chaffin from the NE LEAGUE regarding possible projects using ARPA funding.  Projects to consider are the purchase of a pump at the sewer plant, generator at the sewer plant, GIS locate services, and storm sewer repair which would include engineering services.  Funds available are $50,1776.03 x 2 payments.

Motion by Felty, second by Simon, to adjourn at 6:41 p.m.  Vote:  Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 5-0.

William Thorson, Chairman

June Moline, Clerk