PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
April 14, 2020
A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held April 14, 2020 at the Village Office via teleconference. Chairman Thorson called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided to the Chairman and all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman William Thorson, Trustees Jason Felty, Gary Guyle, Richard Wielage, and Rodney Wimer. Also present were Clerk June Moline and Utility/Maintenance Superintendent Nick Raver. Guest was Jordan Spatz.
The posting of the Open Meetings Law was noted.
Motion by Wielage, second by Wimer, to adopt the agenda. Vote: Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
The Concensus Agenda was adopted which included the minutes of the March 10 Regular Meeting and Public Hearing, Treasurer’s Report showing $803,649.07 total checking/savings balance ending March 31, claims of $41,765.28 for payment, Monthly Police Report, letter from Maquire Iron, and Planning Commission Report of March 23 Regular Meeting and Demolition Permit 20-01 to Shana Subbert to demolish a garage.
132033 Matrix Trust Co 414(h) Plan $443.97
47 Olsson Professional Fees – Water Project 2/2/20 – 3/7/20 $2,507.70
3467 Nicholas Raver Cell Phone Mar 2020 $70.00
132034 Bomgaars Strap, Lock – Trailer $12.76
4383 Bomgaars Strap, Lock – Trailer; Buckets, Tape $23.38
3468 Bomgaars Strap, Lock – Trailer $12.76
4384 NE Public Health Env Lab Water Tests $15.00
132035 Petty Cash Mileage $6.51
4385 Petty Cash Postage, Mileage $24.50
3469 Petty Cash Postage, Mileage $20.29
132036 Post Office Stamps $110.00
4386 Post Office Stamps $110.00
3470 Post Office Stamps $110.00
4387 First National Bank Interest – Water Loan $5,171.37
132037 OfficeNet Office, Cleaning Supplies $101.96
4388 OfficeNet Office Supplies $41.16
3471 OfficeNet Office Supplies $41.16
132047 Matrix Trust Co 414(h) Plan $443.97
32620 IRS SS/Med/FIT Mar 2020 $2,148.42
32720 NE Dept of Revenue SIT Qtr 1 2020 $1,097.90
32920 Windstream Telephone $241.01
33020 Windstream Telephone $230.10
132048 92West Website Support $89.00
132049 Chase Repairs, Tires, Office Supplies $1,034.21
4389 Chase Repairs, Tires, Superintendent Conference, Supplies $1,185.51
3475 Chase Repairs, Tires, Superintendent Conference, Supplies $1,185.51
132050 Black Hills Energy Natural Gas $58.13
4390 Black Hills Energy Natural Gas $9.46
3476 Black Hills Energy Natural Gas $9.46
4391 One Call Concepts Locate Fee $4.99
132051 Verizon Police Cell $54.55
132052 Petty Cash – Library Supplies $3.06
132053 Constellation Natural Gas $69.50
132054 Frontier Coop Fuel $100.49
4392 Frontier Coop Fuel $78.49
3477 Frontier Coop Fuel $78.49
132055 Wahoo Newspaper Publications $81.18
132056 Wells Fargo Bank Ethanol Plant Tax Mar 2020 $7,157.83
40720 NE Dept of Revenue Sales Tax Mar 2020 $1,528.65
132057 OPPD Electricity $898.79
4393 OPPD Electricity $373.10
3478 OPPD Electricity $240.12
132061 Matrix Trust Co 414(h) Plan $443.97
3481 Electric Pump Repair Pump $3,670.24
Payroll Fund $10,426.63
Jordan Spatz requested meter changes at the apartment complex he owns at 210 E. Fourth Street. The apartments are currently billed as one unit on one meter and three units on one meter. He asked that the four units be billed on one meter. Following discussion, it was agreed that with one meter serving the four units would not allow sufficient pressure. He stated that apartments that he owns in numerous municipalities are billed as one unit. The apartments in Mead are constructed as one and two-bedroom apartments allowing for one to two residents and one apartment allowing an additional child. He felt due to the number of residents they would not be using as many units of water per month as a house with numerous residents. The board reported the village has many residences with one or two-person households. Village code requires “in the case of a multiple-dwelling structure, each individual unit shall be deemed to constitute a connection”. Moline indicated she will contact area municipalities and find their billing structure for apartments.
Motion by Wimer, second by Felty, to approve third reading and adopt Ordinance No. 741, Waste Connections; Ordinance No. 742, Roadrunner Transportation; and Ordinance No. 743, S-2 Refuse and Recycling for non-exclusive franchises to collect and dispose of garbage. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.
Motion by Thorson, second by Wielage, to approve second reading of Ordinance No. 747, Chapter 5 Traffic Regulations, Section 5-302.2 Certain Vehicles; Prohibited and Exceptions and Section 5-317 Failure to Pay Within Five Days; Notice. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.
Motion by Wielage, second by Wimer, to approve second reading of Ordinance No. 748, Chapter 7 Fire Regulations, Section 7-403 Fireworks; Timeframe. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; Thorson-yes; motion carried 5-0.
The Declaration for possible reimbursement of eligible expenses dealing with the prevention, control, response, and recovery of the COVID-19 virus was noted.
Guyle introduced and motioned to adopt Resolution 20-04, Suspend late fees and disconnections of water / sewer services until May 31, 2020 due to the COVID-10 pandemic. The motion was seconded by Thorson. Vote: Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes; motion carried 5-0.
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, TO SUSPEND LATE FEES AND DISCONNECTIONS FOR NON-PAYMENT OF WATER AND SEWER USAGE THROUGH MAY 31, 2020.
WHEREAS, the COVID-19 virus has impacted many aspects of our everyday lives; and
WHEREAS, one of the impacts of COVID-19 is the economic impact it has had and continues to have on our community; and
WHEREAS, the Village of Mead Board of Trustees believes that during this unprecedented time in world history that everyone must do their part to assist their neighbors and community; and
THEREFORE, the Village of Mead Board of Trustees will suspend late fees and disconnections for non-payments through May 31, 2020. Customers are urged to contact the Village Office if they cannot pay their bill. The Village Office will assist customers to make payment arrangements, so that they do not get further behind.
Guyle introduced and motioned to adopt Resolution 20-05, Amend the Employee Handbook; Employee Benefits PTO (Paid Time Off) and Overtime Policy. Wimer seconded the motion. Vote: Felty-yes, Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
RESOLUTION NO. 20-05
WHEREAS, the following amendments were made to the Employee Handbook:
WHEREAS, regulations will be amended in the Employee Handbook;
WHEREAS, the regulations shall be amended are under Employee Benefits;
WHEREAS, the amendments shall be to Paid Time Off (PTO) and Overtime Policy;
Thorson introduced and motioned to waive three readings and adopt Ordinance No. 749, Chapter 3 Departments, Section 3-107 Municipal Water Department; Installation Expense. The motion was seconded by Wielage. Vote: Guyle-yes, Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.
ORDINANCE NO. 749
AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO AMEND CHAPTER 3 DEPARTMENTS; ARTICLE 1 WATER DEPARTMENT; SECTION 3-107 MUNICIPAL WATER DEPARTMENT; INSTALLATION EXPENSE.
Discussion was held on illegal dumping and non-residents dumping at the dumpsite. Raver was instructed to purchase a camera allowing observation of activity at the site.
UTILITY/MAINTENANCE SUPERINTENDENT REPORT: Nick Raver
Raver announced the Mead Fire Department plans to erect a repeater on the water tower. He also commented on concerns of the condition of a commercial building.
Motion by Wimer, second by Felty, to waive any fees associated with erection of the repeater on the water tower by the Mead Fire Department. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes; motion carried 5-0.
Motion by Guyle, second by Thorson, to adjourn at 6:50 p.m. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Thorson-yes; motion carried 5-0.
William Thorson, Chairman
June Moline, Clerk