Board of Trustees Regular Meeting 13-NOV-18

PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
November 13, 2018

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held November 13, 2018 at the Village Office. Clerk Moline called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided to the Chairman and all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Trustees Jason Felty, Richard Wielage and Rodney Wimer. Absent was Chairman Shawn Havelka. Also present were Clerk June Moline and Utility/Maintenance Superintendent Nick Raver. Guests were Ed Schroeder and Julie Ogden.

The posting of the Open Meetings Law was noted.

Moline called for nominations for Chairman Pro Tempore. Wimer nominated Guyle as Chairman Pro Tempore. Motion by Wielage, second by Wimer, to elect Guyle as Chairman Pro Tempore and that nominations cease. Vote: Felty-yes, Guyle-yes, Havelka-absent, Wielage-yes, Wimer-yes; motion carried 4-0.

Motion by Felty, second by Wimer, to adopt the agenda. Vote: Guyle-yes, Havelka-absent, Wielage-yes, Wimer-yes, Felty-yes; motion carried 4-0.

The minutes of the October 9 regular meeting were accepted as presented.

Motion by Wimer, second by Wielage, to approve the Treasurer’s Report showing $748,373.23
total checking/savings balance ending October 31, 2018. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Havelka-absent; motion carried 4-0.

Motion by Wimer, second by Wielage, to approve the claim of $18,638.32 from Grosch Irrigations for services on the well for the water project. Vote: Wimer-yes, Felty-yes, Guyle-yes, Havelka-absent, Wielage-yes; motion carried 4-0.

Motion by Wielage, second by Wimer, to approve the claims of $218,730.22 for payment. Vote: Wimer-yes, Felty-yes, Guyle-yes, Havelka-absent, Wielage-yes; motion carried 4-0. Claims being:

4048 Bromm, Lindahl, Freeman-Caddy & Lausterer Attorney Fees – Water Project $58.00
131305 Wells Fargo Bank Ethanol Plant Tax Sep 2018 $28,096.98
131316 Matrix Trust Company 414(h) Plan $424.96
131317 Roadrunner Transportation Trash Removal – Library $10.00
93018 NE Dept of Revenue Sales Tax Sep 2018 $1,070.41
4 Olsson Professional Fees – Water Project 9/9/18 – 10/618 $3,444.67
131318 Platte Valley Networks Repair Computer $79.00
169 Bank of Mead Loan 3595, Interest – Land Settlement $25,054.74
3684 Village of Mead Debt Service Transfer from Sewer Fund $10,000.00
3685 Village of Mead General Fund Transfer from Sewer Fund to General Fund $30,000.00
131319 Bomgaars Bits, Screws $9.67
4051 Bomgaars Heaters $39.98
3686 Bomgaars Heaters (2) $19.99
131320 Inspro Insurance Insurance – Sander, SOV Adjustment $13.66
4052 Inspro Insurance Insurance – SOV Adjustment $8.67
3687 Inspro Insurance Insurance – SOV Adjustment $8.67
4053 NE Public Health Environmental Lab Water Tests $15.00
4054 Nicholas Raver Cell Phone Oct 2018 $40.00
131321 OfficeNet Office, Cleaning Supplies $116.39
4055 OfficeNet Office Supplies $88.15
3688 OfficeNet Office Supplies $88.15
131322 Raider-Nation Autoplex Install Spreader $150.00
609 David Van Vleet Refund Utility Deposit $150.00
5 Grosch Irrigation Co Inc Test / Well Development $18,638.32
131323 Petty Cash Postage $12.28
4056 Petty Cash Postage $10.65
3689 Petty Cash Postage $10.65
131324 City of Wahoo Spraying Mosquitos 2018 (4) $413.34
4057 City of Wahoo Spraying Mosquitos 2018 (4) $413.33
3690 City of Wahoo Spraying Mosquitos 2018 (4) $413.33
3691 Mead Public Schools Newsletter – Sept, Oct 2018 $8.38
3692 Nebraska Lake Management, LLC Grass Carp $1,245.00
131330 Matrix Trust Company 414(h) Plan $424.95
102518 Internal Revenue Service SS/Med/FIT Oct 2018 $2,112.52
131331 Petty Cash – Library Postage, Light $28.78
102718 Windstream Telephone $240.73
102818 Windstream Telephone $115.36
102918 Windstream Telephone $115.36
131332 Black Hills Energy Natural Gas $40.20
4060 Black Hills Energy Natural Gas $5.53
3695 Black Hills Energy Natural Gas $5.53
131333 Post Office Stamps $50.00
4061 Post Office Stamps $50.00
3694 Post Office Stamps $50.00
131334 Village of Mead Water Project Fund Transfer (Olsson) $3,444.67
131335 Chase Card Services Office Supplies, Library Materials $139.76
4062 Chase Card Services Office Supplies $14.21
3696 Chase Card Services Office Supplies $14.21
4063 Country Store Bleach $5.98
131336 Country Store Propane (2) – Tar Machine $39.98
4064 One Call Concepts Locate Fee $9.42
4065 Village of Mead Water Project Fund Transfer (Grosch) $18,638.32
110218 Wex Bank Fuel – Police Cruiser $26.12
131337 92West Website Support $89.00
131338 Constellation Natural Gas $17.98
131339 Econo Signs Street Signs $290.93
131340 Verizon Police Cell $53.80
110618 NE Dept of Revenue Sales Tax Oct 2018 $1,310.59
4066 Core and Main Meter Reader / Docking Station / Command Link $7,406.60
131341 Frontier Cooperative Co Fuel $29.56
4067 Frontier Cooperative Co Fuel $29.56
3697 Frontier Cooperative Co Fuel $29.56
131342 Omaha Public Power District Electricity $1,244.20
4068 Omaha Public Power District Electricity $326.11
3698 Omaha Public Power District Electricity $204.35
131343 SECO Electric Repairs Decorative Lights $568.48
4069 Menards – Elkhorn Mini Pump $84.99
131350 Village of Mead Water Fund Transfer (Grosch) $18,638.32
131351 Miller Property & Lawn Service Building Inspections (9) $180.00
131349 Matrix Trust Company 414(h) Plan $424.95
131352 Wahoo Newspaper Library Annual Subscription $78.00
3699 Wahoo Newspaper Publication $92.10
4072 Municipal Supply of Omaha Parts – 420 S Spruce $358.75
3700 NDEQ – Fiscal Services Loan C317854 $30,901.40
131353 Old Republic Surety Group Bond – 401(k) Plan $33.34
4073 Old Republic Surety Group Surety Bond 401(k) Plan $33.33
3701 Old Republic Surety Group Surety Bond 401(k) Plan $33.33
Payroll Fund $10,546.99

SCHEDULED GUESTS:
Village Accountant, Ed Schroeder, presented the October 1, 2017 through September 30, 2018 Audit Report. Ed reported cash is up 3%, expenses down 1%, wages up 2%. He complemented the board for maintaining a steady budget.

Motion by Wielage, second by Wimer, to approve the October 1, 2017 through September 30, 2018 Audit Report as presented. Vote: Guyle-yes, Havelka-absent, Wielage-yes, Wimer-yes, Felty-yes; motion carried 4-0.

Street Superintendent, Julie Ogden with JEO Consulting Group, reviewed the One and Six Year Street Plan. Following review the board agreed to remove the drainage issues along the streets of Mead from the plan. Julie discussed the paving project along N. Oak Street. The plan is to lay concrete with no curb and gutter. It appears the driveway culverts are back enough. Concerns were the depth of the sewer line and placement of pvc pipe by a house on the west. She will coordinate the GEO technical study and will have the final design ready to bid in February, 2019. She will present a contract for services at the December 11 meeting.

Felty expressed concerns regarding passing lanes along Highway 92, north of Mead at the west entrance into town and Co Rd 10. Also discussed was the speed limit of 65 mph. Felty and Moline will investigate the reasoning with the Nebraska Department of Transportation.

UTILITY/MAINTENANCE SUPERINTENDENT REPORT:
Raver reported on the pilot study findings that will require an additional retention tank as an added step in removing ammonia from the water, completion of tarring of streets for the season, and maintenance on the decorative lights south of Fourth Street. A request has come from a citizen to erect the Christmas lights this season and needed repair of the radar speed sign along Elm Street.

POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT: Jerry Carlson
The Monthly Police Report was reviewed.

PLANNING COMMISSION REPORT:
The minutes of the October 22 Regular Meeting were accepted.

LIBRARY REPORT:
The minutes of the October 15 Library Board Meeting were accepted. Wielage requested documentation of all persons visiting the library.

UNFINISHED BUSINESS:
Motion by Guyle, second by Wielage, to approve third reading and adopt Ordinance No. 720, amend Section 1-901, Compensation; Municipal Officials. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Havelka-absent; motion carried 4-0.

ORDINANCE NO. 720

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO AMEND CHAPTER 1, ADMINISTRATIVE; ARTICLE 9, COMPENSATION; SECTION 1-901, COMPENSATION; MUNICIPAL OFFICIALS; TO PROVIDE THAT THE CHAIR AND THE APPROPRIATE DEPARTMENT, WHETHER ONE OR MORE, OF THE VILLAGE OF MEAD, NEBRASKA, ARE AUTHORIZED AND DIRECTED TO IMPLEMENT THIS ORDINANCE; TO PROVIDE FOR THE SEVERABILITY OF ANY SECTION, CLAUSE, PROVISION OR PORTION FOUND UNCONSTITUTIONAL OR INVALID; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH.

NEW BUSINESS:
Felty introduced and motioned to adopt, second by Guyle, Resolution 18-09, Concrete requirements when cutting into paving, curb, or sidewalk. Vote: Wimer-yes, Felty-yes, Guyle-yes, Havelka-absent, Wielage-yes; motion carried 4-0.

RESOLUTION 18-09

A RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, TO SET REQUIREMENTS TO REPLACE ANY CUT INTO ANY
PAVING, CURB OR SIDEWALK

WHEREAS, the Village of Mead Board of Trustees, Mead, Saunders County, Nebraska, recognizes that Village of Mead Code 8-401 Curb and Gutter; Cutting Curb, states that a rate shall be set to establish a fee and bond to cut into any paving, curb, or sidewalk for the purpose of constructing a driveway or any other purpose whatsoever without first having obtained approval from the Governing Body therefore;

WHEREAS, the applicant shall deposit with the Municipal Treasurer a sum set for all paving, curb, or sidewalk to be cut;

WHEREAS, the fee shall be set at $10.00 per square foot of construction basis;

WHEREAS, the Board of Trustees of the Village of Mead, Saunders County, Nebraska, has approved the requirement that the concrete be replaced with a minimum standard of 4,000 PSI, 7” thickness by resolution;

WHEREAS, contact with the Utilities/Maintenance Superintendent must be made to approve the cut of the concrete, location of the pins, and that any replacement concrete was completed with the required minimum concrete mix of 4,000 PSI, 7” thickness. A receipt shall be submitted to guarantee that the required concrete mix meets village requirement.

Motion by Guyle, second by Felty, to approve a Special Designated Liquor License to the Mead Days Committee to sponsor a Mead High School Post Prom fundraiser at the Community Building on December 31. Vote: Felty-yes, Guyle-yes, Havelka-absent, Wielage-yes, Wimer-yes; motion carried 4-0.

Discussion was held on the next and final increase to the water rates to satisfy the USDA for the water project loan and grant. Due to the project delay the board agreed to delay this increase with the adoption of an ordinance in September, 2019 approving the rate increase.

Common Facility Board members Guyle and Wimer reported on a recent meeting with fellow board members from the Mead Public Schools Board of Education. A new agreement is being drawn up by school personnel that the village will maintain the baseball field and the school will financially support insurance of the ballfield. The two boards will meet once a year to discuss any issues or needs.

Motion by Guyle, second by Wimer to adjourn at 8:00 p.m. Vote: Guyle-yes, Havelka-absent, Wielage-yes, Wimer-yes, Felty-yes; motion carried 4-0.

Gary Guyle, Chairman Pro Tempore

June Moline, Clerk