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PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES

                                                         June 13, 2017

 

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held June 13, 2017 at the Village Office.  Chairman Havelka called the meeting to order at 6:00 p.m.  Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes.  Advance notice was also provided to the Chairman and all members of the Board of Trustees.  All proceedings were held while the convened meeting was open to the public.  Answering roll call were Chairman Shawn Havelka; Trustees Jason Felty and Richard Wielage.  Absent were Trustees Gary Guyle and Rod Wimer.  Also present were Clerk June Moline, Utility/Maintenance Superintendent Nick Raver and Police Chief Jerry Carlson.  Guests were Ben Day, Colleen Morrissey, Lee and Bobbie Feldhaus and Dan Sterba.

 

The posting of the Open Meetings Law was noted.

 

Motion by Wielage, second by Felty to adopt the agenda. Vote:  Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes, Wimer-absent; motion carried 3-0.

 

The minutes of the May 9, 2017 Regular Meeting were accepted as presented.

 

Motion by Havelka, second by Wielage to approve the Treasurer’s Report showing $720,174.82 total checking/savings balance ending May 31, 2017.  Vote: Havelka-yes, Wielage-yes, Wimer- absent, Felty-yes, Guyle-absent; motion carried 3-0.

 

Motion by Wielage, second by Felty to approve the claims of $ 85,440.85 for payment, with Felty abstaining on Check #130553.  Vote:  Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent, Havelka-yes; motion carried 3-0.  Claims being:

 

130518
Post Office
Stamps
$49.00
3723
Post Office
Stamps
$49.00
3209
Post Office
Stamps
$49.00
3210
NE Dept. of Environmental Quality
Wastewater Operator’s License – Raver
$150.00
130531
Matrix Trust Co.
TPA 000362
$407.70
130532
Mead Signs
Stickers – ATV, UTV, Golf Cars 2017
$65.00
3724
Hawkins
Water Product
$849.80
3213
NDEQ – Fiscal Services
Loan C317854
$31,219.75
3725
Olsson Assoc.
Profession Services Water Supply
$1,781.00
130533
Saunders County Clerk
General Election Fee 2016
$100.00
130534
Wahoo Concrete
Concrete – N. Second St.
$462.75
3726
NE Public Health Environmental Lab
Water Tests
$15.00
130535
Petty Cash
Office, Park Supplies, Services, Mileage
$79.79
130536
Bomgaars
Amine, Fertilizer
$79.98
3727
NE Rural Water Assoc.
2017 Membership Fee
$62.50
3214
NE Rural Water Assoc.
2017 Membership Fee
$62.50
130537
Platte Valley Equip.
Repair Mower, Skid Loader
$287.60
3728
Platte Valley Equip.
Repair Mower, Skid Loader
$214.98
3215
Platte Valley Equip.
Repair Mower, Skid Loader
$214.98
3216
Nicholas Raver
Cell Phone May 2017
$40.00
130544
Matrix Trust Co.
414(h) Plan
$407.68
52417
Internal Revenue Service
SS/Med/FIT May 2017
$2,224.88
130545
Assurity Life Ins.
Life Insurance Policy – Moline
$100.66
3729
Assurity Life Ins.
Life Insurance Policy – Moline
$100.67
3220
Assurity Life Ins.
Life Insurance Policy – Moline
$100.67
130546
Lori Moseman
Fee – Fontanelle Forest Raptor Recovery
$130.08
130547
G & L Cafe
Meals (3) – Clean Up Day
$33.00
52517
Windstream
Telephone
$237.04
52617
Windstream
Telephone
$111.85
52717
Windstream
Telephone
$111.85
130550
Black Hills Energy
Natural Gas
$38.93
3730
Black Hills Energy
Natural Gas
$5.85
3221
Black Hills Energy
Natural Gas
$5.85
130551
Simons Home Store
Keys – Park Restrooms (west)
$25.55
53017
Depository Trust Co
Principal – Sewer Bonds
$20,000.00
53117
Bank of Mead
Service Fee
$10.00
130552
Ron Raver
Trade Well – Mulch for Median
$419.25
130553
Jacob N. Felty
Prepare Ballfields (13)
$260.00
3731
One Call Concepts
Locate Fee
$4.17
130554
Chase Card Services
Lime, Library Computer Supplies
$347.08
130555
Miller Property & Lawn Service
Building Inspections (9)
$180.00
130556
OfficeNet
Savin Copier – Library
$195.00
130557
Konecky Oil
Fuel, Supplies
$71.73
3732
Konecky Oil
Fuel
$65.13
3222
Konecky Oil
Fuel
$50.78
130559
Big Red Home Improvement
Repair Park Restrooms
$1,325.00
3733
Big Red Home Improvement
Repair Wellhouse Window
$89.00
60417
Depository Trust Co
Interest – Sewer Bonds
$7,196.25
60517
Bank of Mead
Service Fee
$10.00
130560
Menards – Elkhorn
Repairs – Park Restrooms, Lightbulbs- Pavilion
$140.39
130561
Verizon
Police Cell
$59.70
130562
Raider-Nation Autoplex
Install Window on Skid Loader
$54.16
3734
Raider-Nation Autoplex
Install Window on Skid Loader
$54.17
3223
Raider-Nation Autoplex
Install Window on Skid Loader
$54.17
130563
Constellation Energy
Natural Gas
$16.82
3735
AWS Well Co
Hydrants (2) at Park
$838.47
130573
OPPD
Electricity
$1,254.33
3736
OPPD
Electricity
$251.94
3224
OPPD
Electricity
$186.42
60717
NE Dept of Revenue
Sales Tax May 2017
$1,010.33
130572
Matrix Trust Co
414(h) Plan
$407.68
130574
Frontier Coop
Fertilizer – Park
$55.00
3225
Fronter
Cornerstone Plus
$33.75
130575
OfficeNet
Office, Park Supplies
$281.04
3737
OfficeNet
Office Supplies
$35.87
3226
OfficeNet
Office Supplies
$35.87
130576
Wahoo Newspaper
Garage Sale Ads
$90.00
3738
Wahoo Newspaper
Publication
$79.95
130577
Post Office
Stamps
$49.00
3739
Post Office
Stamps
$49.00
3227
Post Office
Stamps
$49.00
Payroll Fund
$10,255.51

 

SCHEDULED GUESTS: 

Lee and Bobbie Feldhaus

Due to new guidelines established for trailer parks, Lee indicated that he is having trouble securing used mobile homes.  He will continue to search but wanted to inform the board that he may have to adjust his plan on updating the park.  Plans earlier submitted requested that the trailer from Lot 9 be removed and replaced with sheds but is now considering removing the trailer from Lot 8 and to erect sheds on this lot.  The board had no issues if the case arose that he change the previously submitted plan to the plan he reported this evening.

 

Ben Day, Engineer for Olsson Associates

Ben provided an update on the water project.  He reported the test well that was drilled was not able to be developed, therefore, we don’t have well capacity information to move forward with a design.  The project is on hold awaiting a decision if another test well will be drilled or how the village wishes to proceed.

 

Ben discussed the recommendations from the study and the revised recommendation for well and treatment capacity.  Ben again recommended 350 gpm to allow for future flexibility but indicated that Olsson would design something different at the Boards request.  Ben also asked about using the old well rather than drilling two new wells. The Board indicated that they wanted two new wells at the proposed WTP site and that the wells should be sized at 250 gpm. He pointed out the risk of trying to install two wells at the site that don’t meet separation requirements per State regulations.  Olsson can try and get a variance and has done so successfully in the past but there is no guarantee on what the State’s decision will be.

 

Ben inquired about the path moving forward with the well, drilling a new test well vs a production well.  Ben recommended that at least a 12” well be constructed.  The Board directed Ben to move forward with preparing plans and specs for both production wells with 12” casings at the WTP site without a new test well.  Ben indicated Olsson will move forward per the request, the risk is not having a good understanding of capacity until after the production well is constructed.  Ben will work with Craig to define the steps and timeframes to design and bid the wells.

 

Discussion was held on interim financing, bond counsel and rate increase increments for the water project.

 

Documents were reviewed from First National Bank, D.A. Davidson, and Ameritas for interim financing of the water project.  Motion by Felty, second by Wielage to approve First National Bank for interim financing and banking services for the Water Project.  Vote:  Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes, Wimer-absent; motion carried 3-0.

 

Motion by Havelka, second by Wielage to approve Rembolt Ludtke LLC as Bond Counsel for the Water Project.  Vote:  Havelka-yes, Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent; motion carried 3-0.

 

As stipulated by the USDA for approval for the water project loan and grant, the village water department must be self-supporting by the end of the water project.  Regulations state that USDA shall be provided guidelines as to how this is to be attained.  The flat fee rate shall be $74.94 per month (based on the current rate of $20.00 per month), therefore increment increases shall be set increasing the flat fee rate for water by $15.00 semi-annually with adoption dates set at September 2017, March 2018 and September 2018.  The final adjustment rate shall be adopted in January 2018.

 

UNSCHEDULED GUESTS:

Colleen Morrissey inquired as to who is responsible for resolving the drainage issue at Hannan Subdivision.  Colleen indicated her house has sustained damage over a number of years and wants someone to fix the issue. Colleen indicated that when the property owners purchased their land they were not aware that the pasture held water. She stated the 2012 Drainage Study recommended upsizing pipes and ditch modifications.  This involved the ditch located at Hannan Subdivision, pipe under a private driveway and Co Rd 10, and piping near the Union Pacific Railroad tracks.  Also noted in the study was the fact that the months the study included showed an unusual wet time period representing a 40% increase in rainfall, potentially being the cause for the perceived run-off increases.

 

The report suggested flow diversion to the south of her house from Eighth Street along Spruce Street.  The report considered changing the existing grade elevations but deemed this infeasible. The board indicated that where her house is located is at the highest point of the subdivision and is part of the drainage from Spruce Street. 

 

Members of the board stated that when the subdivision was approved an easement should have been sought enabling cleaning of the drainage ditch.  Since the properties are not in village boundaries the board feels the citizens of Mead should not be responsible for maintaining the drainage ditch and noted that to secure an easement from property owners, the engineering costs submitted in 2016 would be $3,200.00, not including additional costs to purchase of the property to allow for the easement.

 

Ben reported that Olsson will contact NRD to see if there are funds available for drainage issues.  On the advice of Ben, the clerk is to contact the village attorney and see who should make a formal request to the Saunders County Board of Supervisors for their opinion as to who should be involved in the conversation of the drainage issue.  Havelka said he would contact Supervisor Breunig regarding the concern.

 

Dan Sterba

Dan reported that he has been working on cleaning up his property but could not meet the Nuisance Abatement deadline of June 12.  He asked for more time to complete the project.

 

POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT:  Jerry Carlson

Carlson presented the Monthly Police Report.  He reported that four of the five nuisance abatement cases have been satisfied, has been working with HHS on a complaint and taking required classes.  Following discussion on Dan Sterba’s request the board granted him an extension until July 10 to satisfy the abatement claim.    The case will be presented and reviewed at the July 11 regular board meeting.

 

UTILITY/MAINTENANCE SUPERINTENDENT REPORT:  Nick Raver

Raver reported ordering pumps for two homes located at N. Third Street seeking increased water pressure and spraying for mosquitoes.

 

PLANNING COMMISSION REPORT:

The minutes of the May 22, 2017 Regular Meeting were accepted.

 

LIBRARY REPORT:

The minutes of the May 17, 2017 Library Board Meeting were accepted.   

 

Motion by Havelka, second by Wielage to approve Layla Giorgakopoulos as a member of the Library Board.  Vote:  Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent, Havelka-yes; motion carried 3-0.

 

CLERK REPORT:

Moline reported the capability to email water and sewer statements to customers who request the service, notice of 2017 valuation change for village owned property at 110 E. First Street and Ed Schroeder will be in the office July 10 to gather budget information.  Approval was granted for credit/debit payments through PayPort and budget next year for website design. Receipt of $305.15 for metal products from All Metals Market collected during Mead Clean-up Day was reported.

 

NEW BUSINESS:

The annual review of Conditional Use Permits to Andy’s Trailer Park, Frontier Co-op (6) and AltEn were reviewed and approved.  The rental agreement with Kids’ Corner Day Care was approved.

 

Motion by Havelka, second by Wielage to approve a permit to cut the curb at 413 S. Vine Street for a driveway.  Vote:  Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes, Wimer-absent; motion carried 3-0.

 

Motion by Havelka, second by Wielage to approve a Local Agreement with the City of Wahoo to spray mosquitoes for 2017 at a rate of $300.00 per application.  Vote:  Havelka-yes, Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent; motion carried 3-0.

 

Review of an application for park restroom custodian took place.  Motion by Havelka, second by Felty to hire Tracy Varble as park restroom custodian.  Vote:  Wielage-yes, Wimer-absent, Felty-yes, Guyle-absent, Havelka-yes; motion carried 3-0.

 

Felty introduced, motioned to waive three readings and to adopt Ordinance No. 696, Set wage for Park Restroom Custodian at $10.00 per hour.  The motion was seconded by Wielage.  Vote:  Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes, Wimer-absent; motion carried 3-0.

 

ORDINANCE NO. 696

 

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO PROVIDE FOR AMENDMENT OF THE WAGE OR SALARY OF THE PARK RESTROOM CUSTODIAN OF THE VILLAGE OF MEAD, NEBRASKA; TO PROVIDE DEFINITIONS; TO PROVIDE FOR THE SEVERABILITY OF ANY SECTION, CLAUSE, PROVISION OR PORTION FOUND UNCONSTITUTIONAL OR INVALID; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE THAT THIS ORDINANCE SHALL BE PUBLISHED EITHER IN PAMPHLET FORM OR BY POSTING; AND TO PROVIDE THAT THIS ORDINANCE SHALL NOT BE MADE A PART OF THE MUNICIPAL CODE OF THE VILLAGE OF MEAD, NEBRASKA.

 

            WHEREAS, Whereas, Chapter 1, Article 9, Section 901 of the Municipal Code of the Village of Mead, Nebraska, and specifically, the last sentence thereof, provides as follows:

 

“All salaries shall be set by Ordinance of the Governing Body and will be available for public inspection at the office of the Municipal Clerk.”

 

and,

 

            WHEREAS, it is necessary to establish said salaries for certain officers, appointees, and employees of the Village of Mead, Nebraska, and set forth the effective date of the same.

 

            NOW, THEREFORE, BE IT ORDAINED BY THE CHAIRMAN AND BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, as follows:

 

            Section 1.  That the findings here and above should be, and they are hereby made a part of this Ordinance, as fully as if set out at length herein.

 

            Section 2. That the following shall be the wage or salary for the specified officers, appointees, and employees of the Village of MEAD, Nebraska, effective as of the date indicated for each, to wit:

 

               Position                                 Effective Date               Wage or Salary

Park Restroom Custodian               Retroactive 5/27/2017               $10.00 hour

 

Motion by Felty, second by Wielage to adjourn at 8:11 p.m.  Vote:  Havelka-yes, Wielage-yes, Wimer-absent, Felty-yes; Guyle-absent; motion carried 3-0.
Shawn Havelka, Chairman
June Moline, Clerk