PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
December 13, 2016
A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held December 13, 2016 at the Village Office. Chairman Havelka called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided in the Wahoo Newspaper and to the Chairman and all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman Shawn Havelka; Trustees Jason Felty, Gary Guyle, Richard Wielage and Rod Wimer. Also present were Clerk June Moline, Utility/Maintenance Superintendent Nick Raver, and Police Chief Jerry Carlson. Guests were Craig Reinsch, Jeff Hanson, Jody Weible, Connie Schliffke, Melissa Konecky, Levi Durnal and Jim Halbmaier.
The posting of the Open Meetings Law was noted.
Motion by Wielage, second by Guyle to adopt the agenda. Vote: Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
The minutes of the November 8 Regular Meeting were approved as presented.
Motion by Wielage, second by Wimer to approve the Treasurer’s Report showing $683,972.96 total checking/savings balance ending November 30, 2016. Vote: Guyle-yes, Havelka-yes, Wielage-yes, Wimer- yes, Felty-yes; motion carried 5-0.
Motion by Guyle, second by Felty to approve the claims of $70,429.36 for payment. Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0. Claims being:
130303
Matrix Trust Company
414(h) Plan
$402.37
583
Village of Mead
Refund Utility Deposit Account #2920
$62.25
584
Colby Properties
Refund Bal Utility Deposit
$87.75
585
Layla Giorgakopoulos
Refund Utility Deposit – G&L Cafe
$75.00
586
Mario Sagastume
Refund Utility Deposit
$150.00
3624
Olsson Associates
Professional Services Water Supply
$7,522.00
111716
Nebraska U.C. Fund
State Unemployment Tax Voluntary Contri 2017
$178.16
3122
NE Dept. of Environmental Quality
Loan C317854
$31,324.29
3625
NE Public Health Environmental Lab
Water Tests
$15.00
130304
Saunders County Register of Deeds
Lien – 1020 Co Rd M
$10.00
130305
Old Republic Surety Group
Surety Bond 414(h) Plan
$33.34
3626
Old Republic Surety Group
Surety Bond 414(h) Plan
$33.33
3123
Old Republic Surety Group
Surety Bond 414(h) Plan
$33.33
130306
Amazon
Library Materials
$140.72
130307
Bomgaars
WD-40, Red Diesel
$6.33
3627
Bomgaars
WD-40, Red Diesel
$6.32
3124
Bomgaars
WD-40, Red Diesel
$6.32
3125
Mead Public Schools
Newsletter – Dec 2016
$4.91
3628
Nicholas Raver
Cell Phone Nov 2016
$40.00
130308
Post Office
Stamps
$47.00
3629
Post Office
Stamps
$47.00
3126
Post Office
Stamps
$47.00
130309
Petty Cash
Postage, Office Supplies
$13.11
3630
Petty Cash
Postage, Office Supplies, Mileage
$18.02
3127
Petty Cash
Postage, Office Supplies
$7.77
130315
Matrix Trust Company
414(h) Plan
$402.39
112316
Internal Revenue Service
SS/Med/FIT Nov 2016
$2,158.96
112616
Windstream
Telephone
$230.45
112716
Windstream
Telephone
$110.27
112816
Windstream
Telephone
$110.27
130316
Bromm, Lindahl, et al
Retainer 2017
$175.00
3633
Bromm, Lindahl, et al
Retainer 2017
$87.50
3129
Bromm, Lindahl, et al
Legal Fees – Nuisance 420 S. Cedar
$87.50
130317
Husker Chem Sales
Calcium Chloride
$404.00
130318
Black Hills Energy
Natural Gas
$40.46
3634
Black Hills Energy
Natural Gas
$6.10
3130
Black Hills Energy
Natural Gas
$6.10
130319
Bromm, Lindahl, et al
Legal Fees – Nuisance 1020 Co Rd M
$29.00
130320
Chase Card Services
Garage Door Openers, Library Material, Stamps
$145.96
3635
Chase Card Services
Garage Door Openers
$39.20
3131
Chase Card Services
Garage Door Openers
$39.20
3636
Country Store
Bleach
$2.19
3637
Menards – Elkhorn
Parts
$105.94
3638
One Call Concepts
Locate Fee
$1.50
130321
Constellation Energy
Natural Gas
$19.01
3639
Constellation Energy
Natural Gas
$2.60
3132
Constellation Energy
Natural Gas
$2.60
130322
Konecky Oil Co
Fuel, Repairs
$47.76
3640
Konecky Oil Co
Fuel, Repairs
$47.77
3133
Konecky Oil Co
Fuel, Repairs
$47.77
130323
Miller Property & Lawn Service
Building Inspections (6)
$120.00
3641
Schroeder, Edward W.
Telephone Call – USDA Water Financing
$150.00
130324
Verizon
Police Cell
$59.70
3134
Wahoo-Waverly-Ashland Newspapers
Publications
$108.55
120516
Wex Bank
Fuel – Police Cruiser
$27.38
120616
Depository Trust Company
Interest – Sewer Bonds
$7,196.25
120716
Bank of Mead
Service Fee
$10.00
130325
Omaha Public Power District
Electricity
$1,252.06
3642
Omaha Public Power District
Electricity
$327.27
3135
Omaha Public Power District
Electricity
$205.99
120716
NE Dept of Revenue
Sales Tax Nov 2016
$882.23
130331
Matrix Trust Company
TPA 000362
$402.39
3645
Olsson Associates
Professional Services Water Supply
$5,145.00
Payroll Fund
$9,881.72
UNFINISHED BUSINESS:
Motion by Havelka, second by Wimer to approve second reading of Ordinance No. 689, Amend Chapter 8 Public Ways and Property, Article 4 Curb and Gutter, Section 8-401 Curb and Gutter; Cutting Curb. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Havelka-yes; motion carried 5-0.
NEW BUSINESS:
Havelka introduced and motioned to adopt Resolution 16-19, Miscellaneous Expenditure Act. Motion was seconded by Wimer. Vote: Wimer-yes, Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 5-0.
RESOLUTION 16-19
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, TO ESTABLISH GUIDELINES BASED ON THE LOCAL GOVERNMENT MISCELLANEOUS EXPENDITURE ACT
WHEREAS, the Village of Mead Board of Trustees, Mead, Saunders County, Nebraska, wishes to adopt guidelines for expenditure of public funds following the Local Government Miscellaneous Expenditure Act (13-2201 through 13-2204);
WHEREAS, the expenditure of public funds shall be for the payment or reimbursement of actual and necessary expenses incurred by elected and appointed officials, employees, or volunteers at educational workshops, conferences, training programs, official functions, hearings, or meetings, whether incurred within or outside the boundaries of the local government, if the governing body gave prior approval for participation or attendance at the event and for payment or reimbursement of authorized expenses may include: (1) registration costs, tuition costs, fees, or charges; (2) mileage at the rate allowed by section 81-1176 or actual travel expenses if travel is authorized by commercial or charter means; and (3) meals and lodging at a rate not exceeding the applicable federal rate unless a fully itemized claim is submitted substantiating the costs actually incurred in excess of such rate and such additional expenses are expressly approved by the governing body;
WHEREAS, authorized expenditures shall not include expenditures for meals of paid members of a governing body provided while such members are attending a public meeting of the governing body unless such meeting is a joint public meeting with one or more other governing bodies;
WHEREAS, the expenditure for public funds shall be for nonalcoholic beverages provided to individuals attending public meetings of the governing body;
WHEREAS, nonalcoholic beverages and meals shall be provided for any individuals while performing or immediately after performing relief, assistance, or support activities in emergency situations, including, but not limited to tornado, severe storm, fire, or accident; and during or for any volunteers immediately following participation in any activity approved by the governing body, including, but not limited to mowing parks, picking up litter, removing graffiti, or snow removal;
WHEREAS, one recognition dinner each year may be held for elected and appointed officials, employees, or volunteers of the local government. The maximum cost per person for the dinner may not exceed twenty-five ($25.00) dollars. An annual recognition dinner may be held separately for employees of each department or separately for volunteers, or any of them in combination, if authorized by the governing body;
Guyle & Wimer took the Oath of Office.
Motion by Havelka, second by Wielage to appoint Clerk Moline as Chairman Pro-tempore for the election of a Chairman. Vote: Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
Moline called for nominations for Chairman.
Guyle nominated Wimer for Chairman.
Motion by Wielage that nominations cease. Motion died due to lack of a second.
Felty nominated Havelka for Chairman.
Motion by Wielage, second by Wimer that nominations cease and Havelka be elected Chairman. Vote: Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.
Motion by Havelka, second by Guyle to approve the following appointments: Police Chief – Jerry Carlson; Clerk/Treasurer – June Moline; Utilities/Maintenance Superintendent – Nick Raver; Attorney – Maureen Freeman-Caddy with Bromm, Lindahl, Freeman-Caddy, Lausterer Law Firm; Accountant – Ed Schroeder; Engineer – Olsson Associates; Street Superintendent – Julie Ogden; Building Inspector – Terry Miller; Zoning Administrator – Jerry Carlson; Nuisance Enforcement Officer – Jerry Carlson; and Hearing Officer – Alberto Silva. Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes; motion carried 5-0.
Motion by Wimer, second by Wielage to approve the following action: Bank of Mead as the official depository for all funds of the Village; Inspro Insurance – insurance carrier; Retirement Plan Consultants – 401k administrator; Wahoo Newspaper as the official newspaper; method of posting of meetings at the Bank of Mead, Mead Post Office and Village Office; and the manner in which the Planning Commission and Library Board are chosen is by appointment. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Havelka-yes; motion carried 5-0.
Motion by Felty, second by Guyle to appoint Wielage and Wimer to the Common Facility Board. Vote: Wimer-yes, Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 5-0.
Motion by Wielage, second by Wimer to appoint Havelka, Police Chief Carlson and Mary Miller to the Municipal Board of Health. Vote: Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
Motion by Wimer, second by Felty to appoint Felty, Havelka, Wielage, Wimer and Planning Commission Chairperson Weible to the Board of Adjustment. Guyle will serve as alternate on the board. Vote: Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes; motion carried 5-0.
Motion by Havelka, second by Wielage to approve a retainer from December 1, 2016 to December 1, 2018 with Bromm, Lindahl, Freeman-Caddy, and Lausterer Law Firm at $350.00 per year. Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-no; motion carried 4-1.
SCHEDULED GUESTS:
Jeff Hanson, Alma Lutheran Church Council, requested an extension of Building Permit 15-09 to construct a new garage at the church’s parsonage. He also presented a request to make an additional cut at the curb for the garage’s driveway due to the garage’s increased square footage and adjustment of location due to a gas line.
Motion by Felty, second by Wielage to approve an extension of Building Permit 15-09 and permit to cut the curb for the driveway to Alma Lutheran Church. Vote: Wimer-yes, Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 5-0.
Craig Reinsch, Olsson Associates, updated the board on the projected water project. A site review was held November 22 with a representative from Nebraska Health and Human Services as to a possible well site. Discussion was held on potential two small or one large well but final decision would be based on distance required from heat pumps located at two residences. Proposed would be pumping of 500 gallons per minute. Also discussed were timelines; interim financing; schedule and hiring of firm to complete the test well; easements; removal of trees; depth of sewer line near property; design of office, lab and shower at the treatment building; and cost to provide electricity to the site.
Motion by Felty, second by Wielage to approve the bid of $19,900.00 from AWS Well Co. to drill the test well required for the water project. Vote: Wimer-abstain, Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 4-0 with 1 abstention.
UNSCHEDULED GUESTS:
Jody Weible represented the Planning Commission when she spoke on behalf of the duties of the Planning Commission and a request for an amendment to the Comprehensive Plan that will be presented to the Board of Trustees at the January 10 hearing for their approval.
Jim Halbmaier asked when the water pressure issue would be resolved at his residence and that of his neighbors’ Levi Durnal.
POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT: Jerry Carlson
The Monthly Police Report was reviewed. Carlson reported on the parking concern along N. First Street and the addition of Eyewitness Identification and Body-worn Cameraspolicies to the Police Policy Manual.
UTILITY/MAINTENANCE SUPERINTENDENT REPORT: Nick Raver
Discussion was held on the cost of replacement of bulbs on the Christmas pole-mount decorations. Havelka directed Raver to remove the bulbs from one decoration and replace with a string light and report back to the board on his findings. A decision will then be reached if the board will continue to have the decorations mounted in the future. Raver presented daily gallons pumped by area municipalities in response to the amount quoted for the upcoming water project. He expressed his opinion on the design of the wells that have been presented by Olsson’s for the water project. Havelka directed Raver to consider a booster pump be placed at 13 N. Third Circle or 15 N. Third Circle residences and place pressure gauges to monitor the water in and out of the selected residence. This should allow the board to see if the pressure problem is that of the village or the homeowner.
Motion by Havelka, second by Wimer to approve Raver’s attendance at the Annual Rural Water Conference in Kearney on March 13 through 15, 2017. Vote: Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
PLANNING COMMISSION REPORT:
The minutes of the November 28, 2016 Regular Meeting and Public Hearing were accepted.
LIBRARY REPORT:
The minutes of the November 16, 2016 Library Board Meeting were accepted.
Motion by Havelka, second by Wielage to approve Mary Mayfield as Library Aide and Paulette Mayfield and Adrienne Miller as members of the Library Board. Vote: Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes Felty-yes; motion carried 5-0.
CLERK REPORT:
Moline reported the Annual Appreciation Dinner for board members and employees and their guests is scheduled for January 8, 2017 at G & L Café.
Motion by Havelka, second by Wimer to approve Moline’s attendance at Clerk Academy in Kearney on March 22 and 23. Motion carried 5-0.
NEW BUSINESS:
Action was tabled on the purchase of a radar speed sign as Police Chief Carlson indicated he would research possible grants for the purchase of the sign.
Motion by Guyle, second by Wielage to approve the following Special Designated Liquor Licenses to the Mead Fire / Rescue Department for 2017. Licenses being February 18 – Game Feed at the Fire Station; March 17 and 18 – Alumni Basketball Tournament at the Fire Station and June 16, 17 and 18 – Mead Days at the Mead Park. Vote: Wimer-yes, Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 5-0.
A complaint was read requesting cleaning of the storm sewer located at the residence. Clerk was instructed to contact All-Sweep in regard to cost to have the streets cleaned twice a year.
Motion by Wielage, second by Havelka to adjourn at 8:25 p.m. Vote: Felty-yes, Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 5-0.
Shawn Havelka, Chairman
June Moline, Clerk