Board of Trustees Regular Meeting 12-MAR-19

PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
March 12, 2019

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held March 12, 2019 at the Village Office. Chairman Pro Tempore Wimer called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided to the Chairman and all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Trustees Jason Felty, William Thorson, Richard Wielage, and Rodney Wimer. Absent was Chairman Gary Guyle. Also present were Clerk June Moline, Library Director Laurie VanAckeren, and Planning Commission Chairperson Jody Weible. Guests were Viki Miller, Scott and Jenifer Morin, Julie Ogden, and Mary Mayfield.

The posting of the Open Meetings Law was noted.

Motion by Wielage, second by Thorson, to adopt the agenda. Vote: Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 4-0.

The minutes of the February 12 Regular Meeting were accepted as presented.

Motion by Thorson, second by Wielage, to approve the Treasurer’s Report showing $698,089.61 total checking/savings balance ending February 28. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent; motion carried 4-0.

Motion by Felty, second by Wielage, to approve the claims of $36,201.35 for payment, with Wimer abstaining on Ck #’s 131503, 4155, and 3759. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent, Thorson-yes; motion carried 4-0.
Claims being:

131466 JEO Consulting Group Inc Engineering Fees – Oak Street Paving to 2/8/19 $5,496.00
131475 Matrix Trust Company 414(h) Plan $431.08
4140 NE Public Health Environmental Lab Water Tests $15.00
131476 Thiele Geotech Inc Geotech Study – N Oak Street $2,200.00
615 Austin Pickworth Refund Utility Deposit $150.00
616 RLKL Enterprises Refund Utility Deposit $150.00
617 Victoria Morken Refund Utility Deposit $150.00
131477 Petty Cash Postage $7.86
4141 Petty Cash Postage $7.87
3743 Petty Cash Postage $7.87
131478 OfficeNet Office Supplies $118.87
4142 OfficeNet Office Supplies $69.61
3744 OfficeNet Office Supplies $69.61
131479 Midwest Service and Sales Co Snowplow Repairs $277.98
131480 Amazon Library Materials, Supplies $819.22
613 Village of Mead Refund Utility Deposit Account #2665 $91.74
614 Tessa Marcoe Refund Balance of Utility Deposit $58.26
3745 Nicholas Raver Cell Phone Feb 2019 $40.00
131481 Petty Cash – Library Postage, Supplies $48.69
131482 Black Hills Energy Natural Gas $24.45
4143 Black Hills Energy Natural Gas $4.73
3746 Black Hills Energy Natural Gas $4.73
4144 Water Engineering Inc Water Product $591.14
22519 Windstream Telephone $240.42
22619 Windstream Telephone $115.08
22719 Windstream Telephone $115.08
131483 Country Store Meals $15.03
131484 Diers Repairs – Pickup $44.38
4145 Diers Repairs – Pickup $44.37
3747 Diers Repairs – Pickup $44.37
131485 Laurie VanAckeren Program Materials $99.63
131491 Matrix Trust Company 414(h) Plan $431.09
131492 92West Website Support $89.00
22819 Internal Revenue Service SS/Med/FIT Feb 2019 $2,156.76
30419 Wex Bank Fuel – Police Cruiser $25.78
131493 Chase Card Services Office Supplies, Library Supplies $366.93
4146 Chase Card Services Office Supplies $92.30
3751 Chase Card Services Office Supplies $92.30
131494 Konecky Oil Co Hydraulic Fluid $14.33
4147 Konecky Oil Co Hydraulic Fluid $14.33
3752 Konecky Oil Co Hydraulic Fluid $14.33
131495 NMC Repairs – Skidloader $57.67
4148 NMC Repairs – Skidloader $57.68
3753 NMC Repairs – Skidloader $57.68
4149 One Call Concepts Locate Fee $3.46
131496 SECO Electric Repairs – Wellhouse $315.30
131497 Verizon Police Cell $53.82
131498 Prochaska Repair Repairs – Tractor $375.03
4150 Prochaska Repair Repairs – Tractor $375.03
3754 Prochaska Repair Repairs – Tractor $375.03
30619 NE Dept of Revenue Sales Tax Feb 2019 $1,288.74
131499 Big Rig Truck Accessories Cutting Edge Snowplow $91.04
4151 Big Rig Truck Accessories Cutting Edge Snowplow $91.04
3755 Big Rig Truck Accessories Cutting Edge Snowplow $91.04
131500 Bromm, Lindahl, et al Attorney Fees – AltEn, Greencycle, Mead Catte $299.66
4152 Bromm, Lindahl, et al Attorney Fees – AltEn, Greencycle, Mead Cattle $299.67
3756 Bromm, Lindahl, et al Attorney Fees – AltEn, Greencycle, Mead Cattle $299.67
131501 Constellation Natural Gas $153.36
4153 Constellation Natural Gas $26.02
3757 Constellation Natural Gas $26.02
131502 Omaha Public Power District Electricity $1,282.81
4154 Omaha Public Power District Electricity $476.08
3758 Omaha Public Power District Electricity $350.13
131503 AWS Well Co Turbo – Tractor $205.03
4155 AWS Well Co Turbo – Tractor $205.04
3759 AWS Well Co Turbo – Tractor $205.04
131504 Frontier Cooperative Co Fuel $165.82
4156 Frontier Cooperative Co Fuel $165.85
3760 Frontier Cooperative Co Fuel $420.47
131505 Wells Fargo Bank Ethanol Plant Tax Feb 2019 $5,851.25
3761 All Star Plumbing Hydro-jet Main Sewer Line 2nd and Vine St. $250.00
131506 Wahoo Newspaper Publications $82.86
Payroll Fund $7,353.79

SCHEDULED GUESTS:
Street Superintendent, Julie Ogden from JEO Consulting, reported on the paving project along N. Oak Street She explained the plan for removal of existing curb and gutter, placement of flume, placement of concrete at 20 feet wide and 7 inches thick, placement of a header on the north side of the street which will be 12 inches wide with a slight slope, tubing, tie-in of driveways, handling of the sanitary sewer, and manhole concerns. Plans are to seed and mulch the site following construction. If residents wish to concrete their driveways contact information will be available through JEO. The timeline was presented with two options for letting bids with completion dates of November, 2019 or the first Friday in September, 2020 depending on contractors availability. There is a projected increase in the construction portion of the project from $100,000 to $134,100 due to concrete price increases and additional amendments to the project.

Scott Morin presented material and discussions with agency representatives regarding the odor emitted by products produced by AltEn. He discussed concerns with machinery, violations issued, which company is responsible for numerous complaints whether it be AltEn, Green Cycle, or Mead Cattle Co., and modification of an existing permit in October. He also suggested how best to handle public concerns with the odors emitted from the products.

Planning Commission Chair, Jody Weible, reported on a recent meeting with Senator Bruce Bostelman, Director and Assistant Director from DEQ, Deputy Director of Air and Waste, Water Permits Administrator, Director of Land Management, and Administrator of Plant and Health Protection seeking answers to concerns regarding AltEn. She discussed concerns of the contents in the mash they are producing and health concerns of humans and animals.

Craig Reinsch, Olsson, discussed the water project via telephone conference. Reports were presented on the pilot tests completed by AdEdge and Tonka. Upon review of AdEdge results he does not feel the original proposal will meet the requirements of the water. Tonka found the issue is with the water, not the treatment of it. They suggest short filter runs with more water going to the lagoon. Tonka suggests 7’ diameter filters while AdEdge suggests 5’ diameter filters. No action was taken.

UNSCHEDULED GUESTS:
Library Director Laurie VanAckeren indicated she and Library Chair Viki Miller were present with interest of the amendment to the Library Director’s Duties.

POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT: Jerry Carlson
The Monthly Police Report was reviewed.

PLANNING COMMISSION REPORT:
The minutes of the February 25 Regular Meeting and the resignation of Jody Weible effective June 1 were accepted.

LIBRARY REPORT:
The minutes of the February 18 Library Board Meeting were accepted.

CLERK REPORT: June Moline
Moline reported water meters that require maintenance.

UNFINISHED BUSINESS:
Motion by Thorson, second by Wielage, to approve third reading and adopt Ordinance No. 723 to amend Chapter 9, Section 9-201, Building Permits. Vote: Wimer-yes, Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes; motion carried 4-0.

ORDINANCE NO. 723

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO PROVIDE FOR AMENDING BUILDING PERMITS REQUIRING APPROVAL BY THE BOARD OF TRUSTEES FOR ALL CONSTRUCTION OTHER THAN RESIDENTIAL DISTRICTS.

Motion by Felty to approve second reading of Ordinance No. 725, Trash Removal Agreement with Waste Connections; Ordinance No. 726, Trash Removal Agreement with Roadrunner Transportation; and Ordinance No. 727, Trash Removal Agreement with S-2 Refuse and Recycling. The motion was seconded by Thorson. Vote: Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 4-0.

NEW BUSINESS:
Motion by Thorson, second by Wielage, to approve a Common Board Facility Agreement with Mead Public Schools. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent; motion carried 4-0.

Thorson introduced and motioned to approve first reading of Ordinance No. 728 to amend Chapter 5, Section 5-311, Snow Removal. The motion was seconded by Felty. Vote: Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent, Thorson-yes; motion carried 4-0.

Felty introduced and motioned to adopt, second by Thorson, Resolution 19-07, Duties of the Library Director. Vote: Wimer-yes, Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes; motion carried 4-0.

RESOLUTION NO. 19-07

WHEREAS, the following amendments were made to the Employee’s Handbook:

WHEREAS, regulations will be amended in the Employee’s Handbook;

WHEREAS, the regulations shall be amended under Librarian Duties;

WHEREAS, the amendments shall be the title and duties of the Librarian;

WHEREAS, the Library Board presented the approved amendments to the Board of Trustees at the Board of Trustees February 12, 2019 regular meeting;

WHEREAS, the Board of Trustees of the Village of Mead has reviewed the amendments before them;

WHEREAS, regulations as described are:

MEAD LIBRARY DIRECTOR DUTIES

AUTHORITY AND ACCOUNTABILITY
The Director is accountable to the Mead Library Board.

RESPONSIBILITES AND DUTIES
1. Shall collect fines for overdue materials and /or damaged or lost materials.
2. Shall repair damaged materials.
3. Shall attend monthly Library Board meetings. If said meetings are called after regular work schedule, the director/librarian(s) will receive pay at their regular hourly rate.
4. Shall keep up and maintain the appearance of the library including vacuuming dusting, and cleaning the bathroom as needed.
5. Shall submit the monthly Library Board meeting minutes to the Village Clerk to be distributed to the Village Board of Trustees (minutes containing circulation, attendance, program/event information, etc.) in a timely manner.
6. Shall see that the Library Board is kept informed of any and all pertinent happenings.
7. Shall have the library open at specified hours only unless otherwise approved by the Library Board.
8. Shall see that other duties and tasks are performed as the Library Board assigns them.
9. The secretary of the Library Board and the director shall work together to provide news for the town/school newsletter.
10. Shall keep a record of money spent in petty cash.
11. Shall maintain and fly the flag.
12. Purchases over $50.00 must have prior approval of the Library Board.
13. Shall attend continuing credit hour classes/webinars/seminars necessary to maintain Library Accreditation.
14. Shall maintain accreditation, budget, and state records.

RELATIONSHIPS
Reports To
The Library Director is directly responsible to the Library Board and is subject to the Village Board of Trustees.

Coordinates and Cooperates With
1. Internal
a. Library Board
b. Chairman and Village Council
c. Village Clerk/Treasurer
d. Utility Superintendent
2. External
a. Public

DESIRED QUALIFICATIONS
Shall have sufficient knowledge and skill to perform all of his/her duties safely and efficiently.

WHEREAS, the amendments were brought before the Board of Trustees of the Village of Mead at the regular meeting on March 12, 2019;

WHEREAS, the amendments were approved at the March 12, 2019 meeting of the Board of Trustees of the Village of Mead.

Motion by Thorson, second by Wielage, to approve local recommendation for a Special Designated Liquor License to 3WG, LLC, dba G&L Café for June 16, 2019 at 102 W. Fourth Street during a Car Show / Live Music. Vote: Felty-yes, Guyle-absent, Thorson-yes, Wielage-yes, Wimer-yes; motion carried 4-0.

Motion by Thorson, second by Wielage, to adjourn at 8:25 p.m. Vote: Thorson-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent; motion carried 4-0.

Rodney Wimer, Chairman Pro Tempore

June Moline, Clerk