PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
January 12, 2016
A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held January 12, 2016 at the Village Office. Chairman Havelka called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided to the Chairman and all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman Shawn Havelka; Trustees Gary Guyle, Richard Wielage and Rod Wimer. Absent was Trustee PJ Nicola. Also present were Clerk June Moline, Utility/Maintenance Superintendent Nick Raver and Police Chief Jerry Carlson. Guests were Lee and Bobbie Feldhaus, Rick Miller, Melissa Konecky and Julie Ogden.
The posting of the Open Meetings Law was noted.
Motion by Wielage, second by Guyle to adopt the agenda. Vote: Guyle-yes, Havelka-yes, Nicola-absent, Wielage-yes, Wimer-yes; motion carried 4-0.
The minutes of the December 8, 2015 Regular Meeting and Public Hearing were approved as presented.
Motion by Wielage, second by Wimer to approve the Treasurer’s Report showing $698,050.13 total checking/savings balance ending December 31, 2015. Vote: Havelka-yes, Nicola-absent, Wielage-yes, Wimer-yes, Guyle-yes; motion carried 4-0.
Motion by Wimer, second by Wielage to approve the claims of $29,714.86 for payment. Vote: Nicola-absent, Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes; motion carried 4-0. Claims being:
129811
Post Office
Stamps
$49.00
3414
Post Office
Stamps
$49.00
2954
Post Office
Stamps
$49.00
3417
Saunders County Register of Deeds
Lien – 109 S Cedar
$28.00
129827
Matrix Trust Company
414(h) Plan
$344.12
2958
Mead Public Schools
Newsletter – Dec 2015, Jan 2016
$13.84
129828
J. P. Cooke Co.
Signature Stamp – Havelka
$14.89
3420
J. P. Cooke Co.
Signature Stamp – Havelka
$14.88
2959
J. P. Cooke Co.
Signature Stamp – Havelka
$14.88
129829
Menards – Elkhorn
Filters, Repairs
$32.14
2960
Menards – Elkhorn
Repairs
$71.64
3421
NE Public Health Environmental Lab
Water Tests
$15.00
129830
Petty Cash
Postage, Mileage, Office Supplies
$17.51
3422
Petty Cash
Postage, Mileage, Office Supplies
$17.51
2961
Petty Cash
Postage, Mileage, Office Supplies
$17.51
129831
Simple and Delicious
Annual Library Subscription
$14.98
3423
Olsson Associates
Prof Services – Water/Treatment Project
$5,600.75
129832
Bomgaars
Antifreeze, Ratchet Tie Down
$31.13
3424
Bomgaars
Tubing, Gloves
$17.89
129833
Inspro Insurance
ERISA Bond – 414(h) Plan
$100.00
129834
Nicholas Raver
Cell Phone Dec 2015
$40.00
3425
Sargent Drilling
Test Well / Pump #92-1
$225.00
129839
Matrix Trust Company
414(h) Plan
$344.11
129840
Stander Trucking
Rock (4)
$2,807.35
122315
Internal Revenue Service
SS/Med/FIT Dec 2015
$2,116.86
122415
Nebraska Department of Revenue
SIT Qtr 4 2015
$938.93
129841
Black Hills Energy
Natural Gas
$61.60
3428
Black Hills Energy
Natural Gas
$9.66
2963
Black Hills Energy
Natural Gas
$9.66
121515
Windstream
Telephone
$236.62
121615
Windstream
Telelphone
$111.60
121715
Windstream
Telephone
$111.60
129843
Chase Card Services
Supplies, Library Supplies
$569.37
3429
Chase Card Services
Office Supplies, Utilities Supt. License
$229.39
2964
Chase Card Services
Office Supplies
$114.39
129842
JEO Consulting Group Inc
Professional Fees – Road Program
$1,000.00
3432
One Call Concepts
Locate Fee
$4.05
10416
Wex Bank
Fuel – Police Cruiser
$25.99
129844
Constellation Energy
Natural Gas
$91.08
3430
Constellation Energy
Natural Gas
$14.71
2965
Constellation Energy
Natural Gas
$14.71
129845
Konecky Oil Co
Fuel
$43.66
3431
Konecky Oil Co
Fuel, Repairs
$51.72
2966
Konecky Oil Co
Fuel
$43.66
129846
Big Rig
Snowplow Repairs
$189.50
10616
Bank of Mead
Annual Fee – Bank Security Box
$12.00
10516
NE Dept of Revenue
Sales Tax Dec 2015
$899.93
129847
Petty Cash – Library
Postage, Office Supplies, Program Supplies
$29.84
2967
Wahoo-Waverly-Ashland Newspapers
Publications
$99.52
129848
Simple and Delicious
Annual Library Subscription
$14.98
129849
Bank of Mead
Appreciation Dinner
$350.00
129850
Frontier Cooperative Co
Fuel Pickup
$18.36
3433
Frontier Cooperative Co
Fuel Pickup
$18.35
2968
Frontier Cooperative Co
Fuel Pickup
$18.35
129851
Verizon
Police Cell
$66.71
129856
Omaha Public Power District
Electricity
$1,415.53
3436
Omaha Public Power District
Electricity
$361.19
2969
Omaha Public Power District
Electricity
$265.71
129858
Matrix Trust Company
414(h) Plan
$344.12
129859
Genworth Life & Annuity Ins Co
Life Insurance – Nick Raver
$26.18
3438
Genworth Life & Annuity Ins Co
Life Insurance – Nick Raver
$26.18
2971
Genworth Life & Annuity Ins Co
Life Insurance – Nick Raver
$26.18
571
Murray Management LLC
Bal Utility Deposit
$104.43
570
Village of Mead
Refund Utility Deposit Account #740
$45.57
Payroll Fund
$9,652.84
Motion by Wielage, second by Wimer to enter a Board of Adjustment Meeting / Hearing at 6:02 p.m. Vote: Wimer-yes, Guyle-yes, Havelka-yes, Nicola-absent, Wielage-yes; motion carried 4-0.
The board returned to Regular Session at 6:30 p.m.
REGULAR SESSION:
SCHEDULED GUESTS:
Street Superintendent, Julie Ogden, presented the One and Six Year Street Plan for review. Future options for improving First Street, N. Pine Street, N. Oak Street, Second Street and storm sewer improvements were discussed. The plan will be considered for approval at the February 9 regular meeting of the Board.
UTILITY/MAINTENANCE SUPERINTENDENT REPORT: Nick Raver
Raver reported repairs at the wellhouse. Discussion was held on a possible site for a future well / water treatment facility.
Motion by Wimer, second by Wielage to seek an extension of the Well / Treatment Facility CFDA #66.468 Grant. Vote: Wimer-yes, Guyle-yes, Havelka-yes, Nicola-absent, Wielage-yes; motion carried 4-0.
POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT: Jerry Carlson
Officer Carlson presented the monthly police report. The litigation case was discussed.
PLANNING COMMISSION REPORT:
The 2015 Building and Demolition Report was presented.
CLERK REPORT: June Moline
Moline reported future sale of a property holding a utility lien, meter repair with representatives from HD Supply Waterworks is scheduled for January 25 and upcoming meetings. Future events that have been scheduled are: Pet Vaccination Clinic and License Day – April 9, Garage Sale Day – May 7 and Mead Days – June 17, 18 and 19.
UNFINISHED BUSINESS:
Motion by Guyle, second by Wimer to approve second reading of Ordinance No. 671, Building Permits and addition of Maintenance Code; Ordinance No. 672, Occupation Tax with the addition of a $50.00 tax for cell towers; and Ordinance No. 673, Zoning Regulations. Vote: Guyle-yes, Havelka-yes, Nicola-absent, Wielage-yes, Wimer-yes; motion carried 4-0.
NEW BUSINESS:
Wimer introduced and motioned to waive three readings and adopt Ordinance No. 676, Sale of personal property, second by Guyle. Vote: Havelka-yes, Nicola-absent, Wielage-yes, Wimer-yes, Guyle-yes; motion carried 4-0.
ORDINANCE NO. 676
AN ORDINANCE OF THE VILLAGE OF MEAD, NEBRASKA, TO CONFIRM THE SALE OF THE FOLLOWING DESCRIBED PERSONAL PROPERTY, TO WIT: A) PORTABLE SEWER JET TRAILER, B) BOBCAT HYDRAULIC BACKHOE ATTACHMENT, AND C) TRENCHER ATTACHMENT, FOR THE TOTAL SUM OF A) $1,620.00, B) $2,925.00, AND C) $720.00, THROUGH ACTION WITH JACK NITZ AND ASSOCIATES TO A) BID CARD #90, B) BID CARD #618, AND C) BID CARD #186; TO AUTHORIZE THE CHAIR OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, AND ITS CLERK, TO EXECUTE ANY AND ALL DOCUMENTS TO EFFECTUATE THE SALE OF THE AFORENOTED PERSONAL PROPERTY TO THE BUYER; TO PROVIDE FOR THE SEVERABILITY OF ANY SECTION, CLAUSE, PROVISION OR PORTION FOUND UNCONSTITUTIONAL OR INVALID; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE FOR THE PUBLICATION OF THIS ORDINANCE IN PAMPHLET FORM AND THE EFFECTIVE DATE THEREOF; AND TO PROVIDE THAT THIS ORDINANCE SHALL NOT BECOME A PART OF THE MUNICIPAL CODE OF THE VILLAGE OF MEAD, NEBRASKA.
Guyle introduced and motioned to adopt Resolution 16-03, Special Designated Liquor License to Mead Fire/Rescue Department to host Mead Days on June 17, 18 and 19 at the Mead park, second by Wielage. Vote: Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes, Nicola-absent; motion carried 4-0.
RESOLUTION NO. 16-03
A RESOLUTION TO ADOPT A POLICY REQUIRING A SPECIAL DESIGNATED LIQUOR LICENSE IS IN PLACE AT ALL PRIVATE OR PUBLIC FUNCTIONS HELD ON PUBLIC PROPERTY.
WHEREAS, the purchase of a Special Designated Liquor License must be obtained from the Nebraska Liquor Commission; and
WHEREAS, the applicant, Mead Volunteer Fire and Rescue Department, submitted a request to submit an application to the Nebraska Liquor Control Commission for a Special Designated Liquor License for Mead Days celebration on Friday, June 17, 2016, Saturday, June 18, 2016, and Sunday, June 19, 2016 at the Mead Park.
Motion by Havelka, second by Wimer to approve a Special Permit to the Mead Days Committee to close First Street from Elm Street to Vine Street on June 17, 18 and 19 to allow for numerous activities during Mead Days. Vote: Wimer-yes, Guyle-yes, Havelka-yes, Nicola-absent, Wielage-yes; motion carried 4-0.
The resignation of Kenneth Schultz as Dumpmaster was acknowledged.
Motion by Wimer, second by Wielage to adjourn to Executive Session at 7:50 p.m. to prevent needless injury to a reputation for the job performance evaluation of the Clerk/Treasurer. Vote: Guyle-yes, Havelka-yes, Nicola-absent, Wielage-yes, Wimer-absent; motion carried 4-0.
Motion by Wielage, second by Guyle to return to Regular Session at 8:00 p.m. Vote: Havelka-yes, Nicola-absent, Wielage-yes, Wimer-yes, Guyle-yes; motion carried 4-0.
Wimer introduced and motioned to waive three readings and adopt Ordinance No. 675, amend Clerk/Treasurer’s wage with a 3% increase, second by Wielage. Vote: Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes, Nicola-absent; motion carried 4-0.
ORDINANCE NO. 675
AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO PROVIDE FOR AMENDMENT OF THE WAGE OR SALARY OF CLERK/TREASURER OF THE VILLAGE OF MEAD, NEBRASKA; TO PROVIDE DEFINITIONS; TO PROVIDE FOR THE SEVERABILITY OF ANY SECTION, CLAUSE, PROVISION OR PORTION FOUND UNCONSTITUTIONAL OR INVALID; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE THAT THIS ORDINANCE SHALL BE PUBLISHED EITHER IN PAMPHLET FORM OR BY POSTING; AND TO PROVIDE THAT THIS ORDINANCE SHALL NOT BE MADE A PART OF THE MUNICIPAL CODE OF THE VILLAGE OF MEAD, NEBRASKA.
Motion by Guyle, second by Wimer to adjourn at 8:01 p.m. Vote: Wielage-yes, Wimer-yes, Guyle-yes, Havelka-yes, Nicola-absent; motion carried 4-0.
Shawn Havelka, Chairman
June Moline, Clerk