Board of Trustees Regular Meeting 12-FEB-19

PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES

February 12, 2019

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held February 12, 2019 at the Village Office. Chairman Guyle called the meeting to order at 6:00 p.m.  Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes.  Advance notice was also provided to the Chairman and all members of the Board of Trustees.  All proceedings were held while the convened meeting was open to the public.  Answering roll call were Chairman Gary Guyle; Trustees Jason Felty, and William Thorson.  Absent were Trustees Richard Wielage and Rodney Wimer.  Also present were Clerk June Moline, Utility/Maintenance Superintendent Nick Raver, Library Director Laurie VanAckeren, and Planning Commission Chairperson Jody Weible. Guests were Josh Girmus, Mary Mayfield, Layla Giorgakopoulos, Viki Miller, Janet Behrens, Shyla Thomas, Jacklyn Petersen, and Jason and Jennifer Lee.

The posting of the Open Meetings Law was noted.

Motion by Thorson second by Felty, to adopt the agenda. Vote:  Felty-yes, Guyle-yes, Thorson-yes, Wielage-absent, Wimer-absent; motion carried 3-0.

The minutes of the January 8 Regular Meeting and two Public Hearings were accepted as presented.

Motion by Thorson, second by Felty, to approve the Treasurer’s Report showing $688,927.11 total checking/savings balance ending January 31.  Vote: Guyle-yes, Thorson-yes, Wielage-absent, Wimer-absent, Felty-yes; motion carried 3-0.

Motion by Felty, second by Thorson, to approve the claims of $28,175.69 for payment. Vote:  Thorson-yes, Wielage-absent, Wimer-absent, Felty-yes, Guyle-yes; motion carried 3-0.  Claims being:

SCHEDULED GUEST:

Library Board Chairperson, Viki Miller, addressed the board regarding the flag in front of the municipal offices/library. The library staff has requested permission to fly the flag 24/7 and reported they will be accountable for the flag, including lowering/raising it when it is required to be flown at half-staff.  The board granted permission to do so.  Viki presented the Annual Statistical Report and requested the “Duties of the Librarian” from the Employee Handbook be amended with recommendations submitted by the Library Board.

POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT: Jerry Carlson

The Monthly Police Report was reviewed. It was reported that Carlson and Chairman Guyle had completed a walk-through at a house which was of recent concern of the village board. Guyle reported that the new owner was more than willing to comply with municipal code. They found contents removed and the house structure satisfactory.

UTILITY/MAINTENANCE SUPERINTENDENT REPORT:

The board reviewed the Preliminary Plans for the N. Oak Street paving project as documented by Village Street Superintendent Julie Ogden. Discussion was held on the requirement of vehicles to be removed from streets during a snowstorm.

Moline reported contact with the customer service representative from Sealcoating who indicated our tar order will be shipped February 13.

PLANNING COMMISSION REPORT:

The minutes of the January 28 Regular Meeting and Public Hearing were accepted. The minutes included action by the board to approve a split of lots 7 and 9 submitted by Josh Girmus at Girmus Subdivision, rescinding of Building Permit #18-11, and discussion with Jacob Swanson regarding Mead Public Schools Subdivision No. 1.

Chairman Weible discussed complaints regarding spreading of material by AltEn.

LIBRARY REPORT:

The minutes of the January 21 Library Board Meeting were accepted.

CLERK REPORT:

Moline reported on a partial water/sewer payment, received permission to send a letter to residences with the March utility billings, and requested vacation in April.

UNFINISHED BUSINESS:

Motion by Thorson, second by Guyle, to approve second reading of Ordinance No. 723 to amend Chapter 9, Section 9-201, Building Permits. Vote: Felty-yes, Guyle-yes, Thorson-yes, Wielage-absent, Wimer-absent; motion carried 3-0.

NEW BUSINESS:

Felty introduced and motioned to approve first reading of Ordinance No. 725, Trash Removal Agreement with Roadrunner Transportation; Ordinance No. 726, Trash Removal Agreement with Waste Connections; and Ordinance No. 727, Trash Removal Agreement with S-2 Refuse and Recycling. The motion was seconded by Thorson.  Vote:  Felty-yes, Guyle-yes, Thorson-yes, Wielage-absent, Wimer-absent; motion carried 3-0.

Guyle introduced and motioned to adopt, second by Felty, Resolution 19-06, Interlocal Cooperation Agreement for a Mutual Finance Organization. Vote:  Guyle-yes, Thorson-yes, Wielage-absent, Wimer-absent, Felty-yes; motion carried 3-0.

Motion by Thorson, second by Felty, to approve a Special Permit to Scott and Dalene Selko to construct a partial in-ground swimming pool. Vote:  Thorson-yes, Wielage-absent, Wimer-absent, Felty-yes, Guyle-yes; motion carried 3-0.

Moline queried whether we should have additional insurance on contents at the wellhouse due to purchase of the new generator. The board felt coverage was sufficient.  Ideas were compiled for a Community Survey which will be mailed with the February water / sewer invoices.  Discussion was held on consideration to amend the Municipal Code for tenant responsibility for an unpaid water / sewer bill, and reviewed the Common Board Facility Agreement with Mead Public Schools, and the Municipal Leader Guide

Motion by Felty, second by Thorson, to adjourn at 7:37 p.m. Vote:  Felty-yes, Guyle-yes, Thorson-yes, Wielage-absent, Wimer-absent; motion carried 3-0.

Gary Guyle, Chairman

June Moline, Clerk