PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
December 12, 2023
A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held December 12, 2023 at the Mead Village Office. Chairman Thorson called the meeting to order at 6:00 pm. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided to all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman William Thorson; Board of Trustees Jason Lee, Daniel Simon, and Richard Wielage. Absent was Trustee Jason Felty. Also present was Clerk June Moline.
The posting of the Open Meetings Law was noted.
Motion by Wielage, second by Lee, to adopt the agenda. Vote: Felty-absent, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 4-0.
The minutes of the November 14 Regular Meeting and Public Hearing and November 30 Special Meeting were accepted.
NEW BUSINESS:
Chairman Thorson called for nominations for Chairman of the Board.
Wielage nominated Thorson and motioned that nominations cease, second by Simon. Vote: Lee-yes, Simon-yes, Thorson-abstain, Wielage-yes, Felty-absent; motion carried 3-0, with Thorson abstaining. Thorson elected Chairman of the Board.
Chairman called for nominations for Chairman Pro Tempore.
Simon nominated Felty and motioned that nominations cease, second by Thorson. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-absent, Lee-yes; motion carried 4-0. Felty elected Chairman Pro Tempore.
Motion by Wielage, second by Simon, to approve Public Bonds be placed on file for Chairman of the Board, Clerk/Treasurer, and the 414(h) Plan. Vote Thorson-yes, Wielage-yes, Felty-absent, Lee-yes, Simon-yes; motion carried 4-0.
Motion by Simon, second by Lee, to obligate $6,086.81 for pump repairs at the lagoon to AWS Well Co. supported with APRA funds. Vote: Felty-absent, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 4-0.
Motion by Wielage, second by Thorson, to approve the Treasurer’s Report showing $1,227,876.84 total checking/savings balance ending November 30. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-absent, Lee-yes; motion carried 4-0.
Motion by Wielage, second by Simon, to approve the claims of $104,569.61 for payment. Vote: Thorson-yes, Wielage-yes, Felty-absent, Lee-yes, Simon-yes; motion carried 4-0. Claims being:
111723 | Matrix Trust Company | 414(h) Plan | $477.10 |
133865 | Bomgaars | Office Supplies | $15.00 |
5227 | Bomgaars | Supplies | $215.80 |
4357 | Bomgaars | Supplies | $7.49 |
5229 | NE Public Health Environmental Lab | Water Tests | $503.00 |
133866 | JEO Consulting Group Inc | Engineering First/Pine St | $3,000.00 |
133867 | Petty Cash | Postage, Supplies | $10.69 |
5230 | Petty Cash | Postage, Supplies | $4.56 |
4358 | Petty Cash | Postage, Supplies | $4.56 |
133868 | Old Republic Surety Group | Bond 414(h) Plan | $50.00 |
5231 | Old Republic Surety Group | Bond 414(h) Plan | $25.00 |
4359 | Old Republic Surety Group | Bond 414(h) Plan | $25.00 |
5232 | Shannon Luetkenhaus | Cell Phone Nov 2023 | $70.00 |
5233 | Wahoo Utilities | Contracted Services Oct 2023 | $284.18 |
5234 | USA Blue Book | Repairs WTP | $179.02 |
112023 | Kinetic Business | Telephone | $233.67 |
4360 | Olsson | GIS Mapping | $105.00 |
5235 | Olsson | SCADA Services | $1,349.20 |
133869 | Bromm, Lindahl, Freeman-Caddy & Lausterer | Retainer 2024 | $425.00 |
5236 | Bromm, Lindahl, Freeman-Caddy & Lausterer | Retainer 2024 | $212.50 |
4361 | Bromm, Lindahl, Freeman-Caddy & Lausterer | Retainer 2024 | $212.50 |
4362 | NDEE – Fiscal Services | Loan C317854 | $26,802.08 |
112523 | Windstream | Telephone | $280.25 |
112623 | Windstream | Telephone | $152.94 |
112723 | Windstream | Telephone | $152.94 |
133870 | Lee Enterprises | Publication Liquor License | $38.91 |
4363 | Lee Enterprises | Publications | $193.21 |
133871 | 92West | Website Support | $89.00 |
133872 | Bromm, Lindahl, Freeman-Caddy & Lausterer | Legal Fees | $75.84 |
5237 | Bromm, Lindahl, Freeman-Caddy & Lausterer | Legal Fees | $75.83 |
4364 | Bromm, Lindahl, Freeman-Caddy & Lausterer | Legal Fees | $75.83 |
5238 | S & S Quality Heating & Air | Heating WTP Shop | $4,692.50 |
112923 | Matrix Trust Company | 414(h) Plan | $442.60 |
113023 | Internal Revenue Service | SS/Med/FIT Nov 2023 | $3,380.80 |
133880 | Black Hills Energy | Natural Gas | $100.98 |
5241 | Black Hills Energy | Natural Gas | $15.55 |
4366 | Black Hills Energy | Natural Gas | $15.55 |
133881 | Edward W. Schroeder | Audit F/Y 10/1/22 – 9/30/23 | $3,975.00 |
5242 | Edward W. Schroeder | Audit F/Y 10/1/22 – 9/30/23 | $1,502.50 |
4367 | Edward W. Schroeder | Audit F/Y 10/1/22 – 9/30/23 | $1,502.50 |
5243 | Hawkins Inc | Water Product | $44.12 |
133882 | J. P. Cooke Co. | Pet Licenses 2024 | $83.70 |
133883 | Konecky Oil Co | Fuel | $25.16 |
5244 | Konecky Oil Co | Fuel | $25.17 |
4368 | Konecky Oil Co | Fuel | $25.17 |
133884 | Mead Lawn and Hay LLC | Building Inspections (8) | $200.00 |
5245 | One Call Concepts | Locate Fees | $10.74 |
133885 | SECO Electric | Lamp Streetlight | $53.49 |
5246 | SECO Electric | Wire Heater WTP Shop | $299.10 |
133886 | Verizon | Police Cell | $61.13 |
133887 | Wahoo Newspaper | Library Annual Subscription | $98.59 |
120523 | NE Dept of Revenue | Sales Tax Nov 2023 | $592.32 |
133888 | AWS Well Co | Repairs Lagoon Pump | $6,086.81 |
4369 | AWS Well Co | Repairs Lagoon Pump | $2,009.19 |
4370 | Nygren Welding | Repairs Lagoon Pipe | $1,143.00 |
133889 | Petty Cash – Library | Postage | $20.93 |
6247 | Remboldt Ludtke | Legal Services Bond Counsel | $2,000.00 |
133890 | Chase Ink | Office Supplies, Conference, Library Materials, Water | $748.51 |
6248 | Chase Ink | Office Supplies, Conference | $163.38 |
4371 | Chase Ink | Office Supplies, Conference | $163.38 |
120523 | Omaha Public Power District | Electricity | $1,025.46 |
120623 | Omaha Public Power District | Electricity | $975.48 |
120723 | Omaha Public Power District | Electricity | $340.79 |
120823 | Depository Trust Company | Interest Sewer Bonds 2020 | $3,356.25 |
133891 | JEO Consulting Group Inc | Street Superintendent 2023 | $1,000.00 |
133892 | Constellation | Natural Gas | $28.04 |
5249 | Constellation | Natural Gas | $6.87 |
4372 | Constellation | Natural Gas | $6.87 |
133893 | Hamilton Equipment Co | 2024 BC UV34 UTV – 2016 JD UV855D UTV | $20,500.00 |
5250 | USA Blue Book | Tubes | $285.15 |
5251 | Winwater | Pump | $3,400.00 |
Payroll Fund | $8,816.73 |
Motion by Wielage, second by Lee, to approve the following appointments for 2024: Clerk/Treasurer – June Moline; Utilities/Maintenance Superintendent – Shannon Luetkenhaus; Police Chief – Thomas Sackett; Water/Sewer Commissioner – City of Wahoo; Attorney – Bromm, Lindahl, Freeman-Caddy & Lausterer; Accountant – Edward Schroeder; Engineer – Olsson; Building Inspector – Terry Miller; Building and Zoning Administrator – Terry Miller; Nuisance Enforcement Officer – Thomas Sackett; Hearing Officer – Adam Miller. Vote: Wielage-yes, Felty-absent, Lee-yes, Simon-yes, Thorson-yes; motion carried 4-0.
Motin by Thorson, second by Simon, to approve the Bank of Mead as the Official Depository for the deposit of all funds for the Village in 2024. Vote: Felty-absent, Lee-yes, Simon-yes Thorson-yes, Wielage-yes; motion carried 4-0.
Motion by Simon, second by Wielage, to approve March McLennan Agency as the Insurance Carrier for 2024, Retirement Plan Consultants as the 401k Administrator for 2024, and the Wahoo Newspaper as the Official Newspaper for 2024. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-absent, Lee-yes; motion carried 4-0.
Motion by Thorson, second by Wielage, to designate the method of posting of meetings 2024 in three public places as the Village of Mead, Bank of Mead, and Mead Post Office. Vote: Thorson-yes, Wielage-yes, Felty-absent, Lee-yes, Simon-yes; motion carried 4-0.
Motion by Thorson, second by Wielage, to designate the manner in which the Planning Commission and Library Board are chosen as by appointment. Vote: Wielage-yes, Felty-absent, Lee-yes, Simon-yes, Thorson-yes; motion carried 4-0.
Motion by Thorson second by Lee, to appoint Simon and Wielage to the Common Facility Board for 2024. Vote: Felty-absent, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 4-0.
Motion by Thorson, second by Simon, to appoint Chairman Thorson, Police Chief Sackett, and Andrew Eckart to the Municipal Board of Health for 2024. Vote: Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-absent; motion carried 4-0.
Motion by Wielage, second by Lee, to appoint Lee, Felty, Thorson, Wielage, and Planning Commission Chairman Levi Durnal to the Board of Adjustment, with Simon serving as the alternate for 2024. Vote: Thorson-yes, Wielage-yes, Felty-absent, Lee-yes, Simon-yes; motion carried 4-0.
Motion by Simon, second by Lee, to appoint Julie A. Ogden, License No. S-1320, Engineer License No. E-9395, Class A, as a contracted consultant as Village Street Engineer beginning January 1, 2024. Vote: Wielage-yes, Felty-absent, Lee-yes, Simon-yes, Thorson-yes; motion carried 4-0.
Thorson introduced and motioned to adopt Resolution 23-13, Year-end Certification of Village Street Superintendent 2023. Wielage seconded the motion. Vote: Felty-absent, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 4-0.
RESOLUTION 23-13
SIGNING OF THE
YEAR-END CERTIFICATION OF CITY STREET SUPERINTENDENT
2023
Whereas; State of Nebraska Statutes, section 39-2302, and 39-2511 through 39-2515 details the requirements that must be met in order for a municipality to qualify for an annual Incentive Payment; and
Whereas: The State of Nebraska Department of Transportation (NDOT) requires that each incorporated municipality must annually certify (by December 31st of each year) the appointment(s) of the City Street Superintendent(s) to the NDOT using the Year-End Certification of City Street Superintendent form.
Motion by Simon, second by Lee, to authorize the signing of the Year-end Certification of City Street Superintendent for determining incentive payment in Calendar Year 2023. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-absent, Lee-yes; motion carried 4-0.
Motion by Lee, second by Wielage, to approve Master Work Order #7 with Olsson for SCADA On-Call Services for 2024. Vote: Thorson-yes, Wielage-yes, Felty-absent, Lee-yes, Simon-yes; motion carried 4-0.
Thorson introduced and motioned to waive three readings of Ordinance No. 821, Minimum wage increase to $12.00 per hour. The motion was seconded by Lee. Vote: Wielage-yes, Felty-absent, Lee-yes, Simon-yes, Thorson-yes; motion carried 4-0.
Motion by Simon, second by Thorson, to adopt Ordinance No. 821, Minimum wage increase to $12.00 per hour to the Library Aide and Dumpmaster. Vote: Felty-absent, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 4-0.
ORDINANCE NO. 821
AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO PROVIDE FOR AMENDMENT OF THE WAGE OR SALARY OF THE LIBRARY AIDE AND DUMPMASTER OF THE VILLAGE OF MEAD, NEBRASKA.
Discussion was held on letters received from OPPD regarding an increase in electricity rates for 2024; notice of radio project from Saunders County Emergency Manager; and attorney’s opinions on fencing requirement surrounding swimming pools and application for a 501(c)(3) organization should be submitted by a local organization. Possible projects that may be covered with the additional monies remaining in the USDA water grant were purchase of a security camera and/or gravel / sand at the Water Treatment Plant. Names of homeowners who have not submitted permanent and temporary easements for the First Street and Pine Street paving project were reviewed.
POLICE REPORT:
Thorson updated the board that the stolen vehicle case has been resolved and removal of a pick-up that is illegally parked.
UTILITIES/MAINTENANCE SUPERINTENDENT REPORT: Shannon Luetkenhaus
Thorson reported Christmas decorations have been displayed, arrival of the UTV, and a water issue.
PLANNING COMMISSION REPORT:
The minutes of the September 25 Regular Meeting and Public Hearing were accepted.
CLERK REPORT: June Moline
Moline reported a delinquent water / sewer account to be turned off and upcoming Appreciaton Dinner.
Motion by Wielage, second by Simon, to adjourn at 7:01 pm. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-absent, Lee-yes; motion carried 4-0.
William Thorson, Chairman
June Moline, Clerk