PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES

                                                           October 11, 2016

 

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held October 11, 2016 at the Village Office.  Clerk Moline called the meeting to order at 6:00 p.m.  Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes.  Advance notice was also provided to the Chairman and all members of the Board of Trustees.  All proceedings were held while the convened meeting was open to the public.  Answering roll call were Trustees Jason Felty, Gary Guyle, Richard Wielage and Rod Wimer.  Absent was Chairman Shawn Havelka.  Also present were Clerk June Moline, Utility/Maintenance Superintendent Nick Raver, Police Chief Jerry Carlson and Library Director Laurie VanAckeren.  Guests were Craig Reinsch, Janice Stopak and Brooke Lamprecht.

 

The posting of the Open Meetings Law was noted.

 

Motion by Wielage, second by Felty to adopt the agenda. Vote:  Felty-yes, Guyle-yes, Havelka-absent, Wielage-yes, Wimer-yes; motion carried 4-0.

 

Clerk Moline called for nominations for Chairman Pro-tempore.

 

Wimer nominated Guyle as Chairman Pro-tempore and motioned for nominations to cease, second by Felty.  Vote:  Guyle-no, Havelka-absent, Wielage-yes, Wimer-yes, Felty-yes; motion carried 3-1.

 

The minutes of the September 13 Regular Meeting and Budget Hearing were approved as presented.

 

Motion by Wimer, second by Wielage to approve the Treasurer’s Report showing $746,715.33 total checking/savings balance ending September 30, 2016.  Vote: Havelka-absent, Wielage-yes, Wimer- yes, Felty-yes, Guyle-yes; motion carried 4-0. 

 

Motion by Wielage, second by Wimer to approve the claims of $89,139.96 for payment.  Vote:  Wimer-yes, Felty-yes, Guyle-yes, Havelka-absent, Wielage-yes; motion carried 4-0.

 

130211

Post Office

Stamps

$47.00

3584

Post Office

Stamps

$47.00

3094

Post Office

Stamps

$47.00

130213

J. P. Cooke Co.

Pet Tags 2017

$52.52

3585

Hawkins Inc

Water Product

$728.30

130225

Matrix Trust Company

414(h) Plan

$402.38

130226

Village of Mead

Reimburse Water – Abatement 1020 Co Rd M

$2,235.65

130227

Village of Mead

Reimburse Sewer – Abatement 1020 Co Rd M

$2,235.65

130228

NLK Properties LLC

Quonset Site Rent / Electricity – Quonset #25

$279.34

3586

NLK Properties LLC

Quonset Site Rent / Electricity – Quonset #25

$279.33

3095

NLK Properties LLC

Quonset Site Rent / Electricity Quonset #25

$279.33

130229

Petty Cash

Postage, Supplies, Mileage

$23.45

3587

Petty Cash

Postage, Mileage

$6.47

3096

Petty Cash

Postage, Mileage

$6.47

130230

Nebraska Dept of Agriculture

Commercial Dog / Cat License Fee

$94.57

130231

Bomgaars

Grass Seed, Sprinklers (2), Padlock

$205.47

130232

Nicholas Raver

Cell Phone Sep 2016

$60.00

092616

Windstream

Telephone

$230.70

092716

Windstream

Telephone

$110.43

092816

Windstream

Telephone

$110.43

130233

Black Hills Energy

Natural Gas

$35.06

3588

Black Hills Energy

Natural Gas

$5.17

3097

Black Hills Energy

Natural Gas

$5.17

130234

Chase Card Services

Crack Fill

$2,249.00

130235

OfficeNet

Office Supplies

$70.44

3590

OfficeNet

Office Supplies

$70.44

3098

OfficeNet

Office Supplies

$70.44

130236

Wahoo-Waverly-Ashland  Newspapers

Publications

$170.86

3589

NE Public Health Environmental Lab

Water Tests

$15.00

092717

HD Supply Waterworks

Washer

$2.80

582

Village of Mead

Interest 10/1/15 through 9/30/16

$4.13

130246

Chase Card Services

Office Supplies, Computer Supplies, Fuel Library

$48.26

3592

Chase Card Services

Computer Supplies

$25.30

3100

Chase Card Services

Computer Supplies

$25.30

130247

Country Store

Propane

$18.99

3593

Country Store

Batteries

$10.18

130248

Konecky Oil Co

Fuel

$111.55

3594

Konecky Oil Co

Fuel, Repairs

$132.04

3101

Konecky Oil Co

Fuel, Repairs

$138.50

130249

Mead Public Schools

Newsletter – Oct 2016

$5.07

100216

NE Dept of Revenue

Sales Tax  Sep 2016

$1,090.20

3595

SECO Electric

Installation of New Service at 309 W Second St

$2,650.00

100116

Wex Bank

Fuel – Police Cruiser

$23.53

130243

Matrix Trust Company

414(h) Plan

$402.38

92916

Internal Revenue Service

SS/Med/FIT 2016

$3,337.36

93016

Nebraska Department of Revenue

SIT Qtr 3 2016

$973.17

130244

Lee Sapp

2016 Ford F350 Pick Up

$13,263.00

130245

Platte Valley Equipment Co

John Deere SUV 855D

$17,500.00

162

Bank of Mead

Loan 3595

$25,054.74

130250

Big Rig

Remount Snow Plow

$308.94

3596

Big Rig

Remount Snow Plow

$308.94

3102

Big Rig

Remount Snow Plow

$308.94

130251

Verizon

Police Cell

$59.73

130252

Omaha Public Power District

Electricity

$1,321.81

3597

Omaha Public Power District

Electricity

$312.07

3103

Omaha Public Power District

Electricity

$195.57

3598

One Call Concepts

Locate Fee

$9.48

130253

Wells Fargo Bank

Ethanol Plant Tax Sep 2016

$3,897.24

3600

Schonstedt Instrument Co

Repair Locater

$510.42

Payroll Fund

$6,917.25

 

SCHEDULED GUESTS: 

Janice Stopak with USDA Rural Development, presented a funding proposal for the anticipated water project.  The proposal calls for loan assistance in the amount of a $2,590,000.00 loan.  The loan would be secured by a Bond and payable in annual installments of $92,619.00 with a reserve payment of $9,662.00 per year and a Short Lived Asset Reserve of $20,600.00 per year.  The loan has a repayment period of 40 years at a 1.875% interest rate. Grant assistance will be in the amount of $877,000.00. 

 

Craig Reinsch, Olsson Associates, presented Amendment #2 for professional services with Olsson Associates for the water project.  He indicated the provisions were required prior to approval of funding.

 

Motion by Guyle, second by Wielage to approve Amendment #2 for professional services with Olsson Associates for the water project.  Vote:  Felty-yes, Guyle-yes, Havelka-absent, Wielage-yes, Wimer-yes; motion carried 4-0.

 

Brooke Lamprecht reported that her insurance carrier is requesting that the burned house/garage located at 420 S. Cedar Street be demolished by November 7 so that the claim may be settled.  Brooke was provided a copy of the bid received from Lierman Excavating to demolish the house.  She was also given an Application for Demolition Permit.  She was encouraged to submit the permit to the Planning Commission by their October 24 meeting for approval.  Once approval is obtained she was advised to have the house/garage demolished.

 

POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT:  Jerry Carlson

Carlson presented a written Monthly Police Report. He reported the nuisance concern at 410 S. Oak Street will be addressed once a date has been set with the Mead Fire Department to burn the garage.  Guyle presented a concern with vehicles parked along N. First St.  Carlson was directed to speak to residents about parking further east of the intersection of Elm Street and N. First Street toward the alley or only parking vehicles in the driveways.  Carlson reported he is a member of Mead Public School’s Crisis Plan Safety Committee.

 

UTILITY/MAINTENANCE SUPERINTENDENT REPORT:  Nick Raver

Raver reported receipt of the new pickup and XUV and upcoming inspection by ISO.

 

PLANNING COMMISSION REPORT:

Motion by Guyle, second by Wimer, to approve the minutes of the September 26, 2016 Regular Meeting.  Vote:  Guyle-yes, Havelka-absent, Wielage-yes, Wimer-yes, Felty-yes; motion carried 4-0.

Building Permits accepted were: 16-17, Lauren & Vera Kuhr to erect a privacy fence; 16-18, Curtis Pearson to construct a garage addition and erect chain-link and wood fences; and 16-19, Brad Howell to construct a garage addition. 

 

LIBRARY REPORT:

Motion by Wimer, second by Wielage to approve the minutes of the September 21, 2016 Library Board Meeting.  Vote:  Felty-yes, Guyle-yes, Havelka-absent, Wielage-yes, Wimer-yes; motion carried 4-0.

 

Motion by Guyle, second by Wielage to approve Mary Mayfield as a member of the Library Board.  Vote:  Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Havelka-absent; motion carried 4-0. 

 

VanAckeren invited the board and employees to read a story to children during Story Hour for the month of November in honor of “Read Aloud Month”.

 

CLERK REPORT:

Moline reported that Accountant Schroeder had completed the audit for fiscal year October 1, 2015 through September 30, 2016 and reported concerns received from residents regarding odors.

 

NEW BUSINESS:

Guyle introduced and motioned to waive three readings and adopt Ordinance No. 687 amending Chapter 4, Health and Nuisances, Article 4 Nuisances, Section 4-305 Expenses.  The motion was seconded by Felty.  Vote:  Guyle-yes, Havelka-absent, Wielage-yes, Wimer-yes, Felty-yes; motion carried 4-0.

 

ORDINANCE NO. 687      

 

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO AMEND CHAPTER 4 OF THE MUNICIPAL CODE OF THE VILLAGE OF MEAD, NEBRASKA, BY THE AMENDMENT OF NUISANCES; EXPENSES THERETO OF ARTICLE 3, SECTION 4-305; TO PROVIDE THAT THE CHAIR AND THE APPROPRIATE DEPARTMENT, WHETHER ONE OR MORE, OF THE VILLAGE OF MEAD, NEBRASKA, ARE AUTHORIZED AND DIRECTED TO IMPLEMENT THIS ORDINANCE.

 

Felty motioned, second by Wimer, to authorize the Village Clerk and Chairman to approve the purchase of a pick-up and XUV pursuant to resolution.  Vote:  Wielage-yes, Wimer-yes, Felty-yes, Guyle-yes, Havelka-absent; motion carried 4-0.

 

Clerk Moline presented interest rates from several financial institutions seeking a loan in the amount of $30,763.00 to purchase a pick-up and XUV with three annual payments beginning September 15, 2017.  Rates obtained were:  Wahoo State Bank, Wahoo 4.5%, Bank of Mead, Mead 2.5% and Union Bank, Wahoo 4.39%.

 

Motion by Wimer, second by Wielage to adopt Resolution 16-16 to obtain a loan of $30,763.00 from the Bank of Mead to purchase a 2016 Ford F350 pick-up and John Deere XUV 855D.  The interest rate is 2.5% with three annual payments beginning September 15, 2017.  Vote:  Wimer-yes, Felty-yes, Guyle-yes, Havelka-absent, Wielage-yes; motion carried 4-0.

 

RESOLUTION 16-16

 

WHEREAS, the board of trustees of any village may by resolution provide for direct borrowing from a financial institution for the purchase of equipment, construction of improvements or refinancing of existing indebtedness upon a certification in the resolution authorizing the direct borrowing that:

 

 

WHEREAS, prior to approving direct borrowing, the board of trustees shall include in any public notice required for meetings a clear notation that the resolution authorizing direct borrowing from a financial institution will appear on the agenda; and

 

WHEREAS, the total amount of indebtedness from direct borrowing as provided herein, shall not exceed twenty percent (20%) of the municipal budget of the village, and

 

WHEREAS, a bid has been received from Lee Sapp Ford, Ashland, Nebraska, to purchase a 2016 Ford F350 4×4 Pick-up for $38,228.00 less $17,000.00 trade-in value of a 2011 Ford SRW Super Duty F250 Pick-up less $7,965.00 Government Rebate for a total cost of $13,263.00;

 

WHEREAS, a bid has been received from Platte Valley Equipment, Fremont, Nebraska, to purchase a John Deere XUV 855D, 45 gallon High Performance Sprayer and 150 inch Precision Boom at a cost of $17,500.00.

 

Motion by Wimer, second by Wielage to approve an Agreement for Professional Services with Olsson Associates for services from January 1, 2017 through December 31, 2019.  Vote:  Felty-yes, Guyle-yes, Havelka-absent, Wielage-yes, Wimer-yes; motion carried 4-0.

 

Motion by Guyle, second by Wimer to adjourn at 7:16 p.m.  Vote:  Guyle-yes, Havelka-absent, Wielage-yes, Wimer-yes, Felty-yes; motion carried 4-0.

 

Gary Guyle, Chairman Pro-tempore

June Moline, Clerk