PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
February 11, 2020
A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held February 11, 2020 at the Village Office. Chairman Thorson called the meeting to order at 6:00 p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided to the Chairman and all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman William Thorson, Trustees Jason Felty and Gary Guyle. Absent were Trustees Richard Wielage and Rodney Wimer. Also present were Clerk June Moline and Utility/Maintenance Superintendent Nick Raver. Guests were Craig Reinsch, Austin Partridge, Rick Miller, Jeff Ballard, Steve Mayfield, and Laurie VanAckeren.
The posting of the Open Meetings Law was noted.
Motion by Guyle, second by Felty, to adopt the agenda. Vote: Felty-yes, Guyle-yes, Thorson-yes, Wielage-absent, Wimer-absent; motion carried 3-0.
The minutes of the January 14 Regular Meeting were approved.
Motion by Thorson, second by Guyle, to approve the Treasurer’s Report showing $748,880.64 total checking/savings balance ending January 31. Vote: Guyle-yes, Thorson-yes, Wielage-absent, Wimer-absent, Felty-yes; motion carried 3-0.
Motion by Thorson, second by Felty, to approve Certificate of Payment #10 to Maquire Iron LLC in the amount of $7,650.00 for electrical, SCADA. Vote: Thorson-yes, Wielage-absent, Wimer-absent, Felty-yes, Guyle-yes; motion carried 3-0.
Motion by Felty, second by Thorson, to approve the claims of $39,819.16 for payment. Vote: Felty-yes, Guyle-yes, Thorson-yes, Wielage-absent, Wimer-absent; motion carried 3-0. Claims being:
3435 Olsson Professional Services – Lagoon Discharge $521.51
4351 NE Public Health Environ Lab Water Tests $15.00
131960 OfficeNet Office Supplies $12.74
4352 OfficeNet Office Supplies $12.74
3436 OfficeNet Office Supplies $12.74
131961 Petty Cash Postage, Meeting, Mileage $21.66
4353 Petty Cash Postage, Meeting, Mileage $21.66
3437 Petty Cash Postage, Meeting, Mileage $21.66
636 Robert Ruhr Refund Utility Deposit $150.00
131970 Matrix Trust Company 414(h) Plan $437.62
4356 Nicholas Raver Cell Phone Jan 2020 $105.00
4357 Water Engineering Inc Water Product $612.24
43 Maguire Iron Inc Electrical, SCADA $7,650.00
131971 Amazon Library Materials $145.43
131972 Frontier Cooperative Mixing Salt $230.40
131973 92West Website Support $89.00
3438 Matan’s Welding Repair Pipe, Plug $200.00
131974 Post Office Stamps $55.00
4358 Post Office Stamps $55.00
3439 Post Office Stamps $55.00
102620 Windstream Telephone $240.77
12720 Windstream Telephone $114.78
12820 Windstream Telephone $114.78
131975 Black Hills Energy Natural Gas $36.26
4359 Black Hills Energy Natural Gas $5.52
3440 Black Hills Energy Natural Gas $5.52
131976 Miller Property Building Inspections (6) $120.00
131981 Matrix Trust Company 414(h) Plan $437.62
13020 Internal Revenue Service SS/Med/FIT Jan 2020 $3,199.42
131982 Petty Cash – Library Postage, Supplies $23.30
4362 One Call Concepts Locate Fee $2.77
131983 Verizon Police Cell $54.55
131984 Chase Card Services Office Supplies, Library Supplies $104.31
4363 Chase Card Services Office Supplies $23.65
3442 Chase Card Services Office Supplies $23.65
131985 Frontier Cooperative Fuel $103.06
4364 Frontier Cooperative Fuel $103.04
3443 Frontier Cooperative Fuel $103.04
20520 NE Dept of Revenue Sales Tax Jan 2020 $1,702.84
44 Olsson Professional Services – Water Project $6,256.24
131986 Constellation Natural Gas $128.47
4365 Constellation Natural Gas $20.17
3444 Constellation Natural Gas $20.17
131987 Wells Fargo Bank Ethanol Plant Tax Jan 2020 $7,157.83
638 Dylan Tejtmeier Refund Utility Deposit $84.64
637 Village of Mead Refund Utility Deposit Account #1980 $65.36
131988 Bromm, Lindahl, et al Legal Fees – Handbook $14.50
4366 Bromm, Lindahl, et al Legal Fees – Handbook $14.50
3445 Bromm, Lindahl, et al Legal Fees – Handbook $14.50
131989 Bromm, Lindahl, et al Legal Fees – Handbook $14.50
4367 Wahoo Newspaper Publications $87.90
131990 Omaha Public Power District Electricity $931.92
4368 Omaha Public Power District Electricity $399.02
3446 Omaha Public Power District Electricity $330.22
Payroll Fund $7,335.94
Library Director Laurie VanAckeren presented the 2019 Annual Statistical Report as required by the Nebraska Library Association.
Austin Partridge, First National Capital Markets, presented an option to refund the 2015 Sewer Bonds after the required five-year call date. He indicated this may be a good time to refund the bonds due to the Federal Reserve cutting interest rates three times in 2019, China dealings, and the coronavirus. The bonds would be called in over a ninety-day period. New bonds would then be issued.
An email was read from John Tresak, Underwriter with Ameritas Investment Corporation and who currently holds the bonds advised that the bonds are not optional until June 15, 2020. If the board acts in February and closes in March they would be paying interest on two bonds.
The board tabled action until further information is gathered from Mr. Tresak.
Jeff Ballard, Maquire Iron, offered Amendment II to set substantial completion date of July 1, 2020 with final completion on August 15, 2020 of Phase I of the water project. Action on the amendment was tabled until the February 19 Special Meeting.
UNSCHEDULED GUEST: Steve Mayfield delivered a sample of the water from his residence with concern of its quality and inquired on the process of the water project.
POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT: Jerry Carlson
The Monthly Police Report was reviewed.
UTILITY/MAINTENANCE SUPERINTENDENT REPORT: Nick Raver
Raver reported on replacement of the lights and poles at the softball field, future replacement of the lagoon grinder, pump condition appears to be substantial at the wellhouse, and the condition of a house. Moline reported on a call from Inspro Insurance regarding the claim for damage to a trailer owned by AWS.
PLANNING COMMISSION REPORT:
The minutes of the January 27 regular meeting were accepted. The resignation of Melissa Konecky from the board was noted. The board authorized the Clerk to purchase a gift card for Melissa in recognition of her many years of dedicated service on the Planning Commission.
The January 20 Library Board Meeting minutes were accepted.
Motion by Thorson, second by Felty, to approve Mary Mayfield as a member of the Library Board. She will fill the position vacated by Paulette Mayfield. Vote: Guyle-yes, Thorson-yes Wielage-absent, Wimer-absent, Felty-yes; motion carried 3-0.
CLERK REPORT: June Moline
Moline reported the resignation of Tracy Varble as Park Restroom Custodian, Angie Miller has volunteered to lime the baseball and softball fields, and the need to consider amendments to the Municipal Codes regarding certain vehicles prohibited and exceptions for parking along streets, failure to pay a fine within five days, and timeline to shoot fireworks.
Felty introduced and motioned to approve first reading of Ordinance No. 741 Waste Connections, Ordinance No. 742 Roadrunner Transportation, and Ordinance No. 743 S-2 Refuse and Recycling for a non-exclusive franchise to collect and dispose of garbage. The motion was seconded by Guyle. Vote: Thorson-yes, Wielage-absent, Wimer-absent, Felty-yes, Guyle-absent; motion carried 3-0.
Guyle introduced and motioned to adopt Resolution 20-01 Mutual Finance Organization, with second by Thorson. Vote: Felty-yes, Guyle-yes, Thorson-yes, Wielage-absent, Wimer-absent; motion carried 3-0.
RESOLUTION # 20-01
WHEREAS, certain municipalities and fire protection districts located in Saunders County, Nebraska desire to enter into an Interlocal cooperation agreement for the creation of a Mutual Finance Organization pursuant to Legislative Bill 1120, 1998;
WHEREAS, the Interlocal Cooperation Agreement for a Mutual Finance Organization would be in the best interests of all participating members; and
WHEREAS, the members desire to enter into a written Interlocal Cooperation Agreement for a Mutual Finance Organization.
NOW, THEREFORE, BE IT RESOLVED by the Chairperson and Board of Trustees of the Village of Mead, Nebraska:
Section 1. The Chairperson of the Board of Trustees of the Village of Mead, Nebraska is merged for fire and rescue protection services with the Mead Rural Fire Protection Dist. #8 and their subdivision boundaries lie in shall not levy any property tax for the purpose of jointly funding the operations of all members of the Mutual Finance Organization and shall not have a board member;
Section 2. The Interlocal Cooperation Agreement for a Mutual Finance Organization shall not establish a separate legal entity, but rather shall be a joint and cooperative undertaking between the members and that a joint board shall be responsible for administering this joint and cooperative undertaking.
Thorson introduced, motioned to waive three readings and adopt Ordinance No. 746 Municipal Water Bills. The motion was seconded by Guyle. Vote: Guyle-yes, Thorson-yes, Wielage-absent, Wimer-absent, Felty-yes; motion carried 3-0.
ORDINANCE NO. 746
AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO AMEND CHAPTER 3 DEPARTMENTS, ARTICLE 1, WATER DEPARTMENT; SECTION 3-110 MUNICIPAL WATER DEPARTMENT; WATER BILLS.
Discussion was held on a request to share the cost to erect pile-on’s in front of the post office. No action was taken to approve the shared cost but permission was granted for the post office owner to erect the pile-on’s on the public sidewalk.
Motion by Felty, second by Thorson, to adjourn at 7:30 p.m. Vote: Thorson-yes, Wielage-absent, Wimer-absent, Felty-yes, Guyle-yes; motion carried 3-0.
William Thorson, Chairman
June Moline, Clerk