PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
September 10, 2024
A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held September 10, 2024 at the Mead Village Office. Chairman Thorson called the meeting to order at 6:00 pm. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided in the Wahoo Newspaper and to all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman William Thorson; Board of Trustees Jason Felty, Jason Lee, Daniel Simon, and Richard Wielage. Also present was Clerk June Moline. Guests were Julie Ogden, Andrew Jackson, Martin and Savanah Heinen, and Sara Else.
The posting of the Open Meetings Law was noted.
Motion by Felty, second by Wielage, to adopt the agenda. Vote: Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.
The minutes of the August 8 Regular Meeting and Budget Workshop were accepted.
Motion by Wielage, second by Lee, to approve the Treasurer’s Report showing $1,890,321.75 total checking/savings balance ending August 31. Vote: Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 5-0.
Motion by Thorson, second by Felty, to approve Pay Application #3 from ME Collins Contracting in the amount of $248,080.24 for First and Pine Streets improvements. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-yes; motion carried 5-0.
Motion by Simon, second by Wielage, to approve the claims of $356,566.26 for payment. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-yes, Simon-yes; motion carried 5-0. Claims being:
| 5379 | Hawkins Inc | Water Product | $685.00 |
| 134201 | Shannon Luetkenhaus | Cell Phone Aug 2024 | $70.00 |
| 134202 | Menards – Elkhorn | Dump Supplies, Filters, Dugout Lumber | $434.54 |
| 5380 | Menards – Elkhorn | Filters | $71.97 |
| 5381 | Simons Home Store | Cement Kit | $22.37 |
| 81924 | Kinetic Business | Telephone | $233.44 |
| 5382 | NE Public Health Environmental Lab | Water Tests | $519.00 |
| 5383 | Olsson | Repairs SCADA, WTWW | $283.98 |
| 134203 | Petty Cash | Postage, Christmas Activity, Blinds | $40.08 |
| 5384 | Petty Cash | Blinds | $9.68 |
| 4473 | Petty Cash | Blinds | $9.68 |
| 5385 | Wahoo Utilities | Contracted Services Jul 2024 | $213.17 |
| 737 | Brian Cooper | Reimburse Utilities Deposit | $150.00 |
| 738 | James Malik | Reimburse Utilities Deposit | $150.00 |
| 739 | Nathan Koertner | Reimburse Utilities Deposit | $150.00 |
| 134204 | Eakes Office Solutions | Office, Custodial Supplies | $93.70 |
| 5386 | Eakes Office Solutions | Office, Custodial Supplies | $93.66 |
| 4474 | Eakes Office Solutions | Office, Custodial Supplies | $93.66 |
| 134205 | Mead Lawn and Hay LLC | Building Inspections (2), Zoning Administrator (8) Adj | $50.00 |
| 134206 | Nebraska Library Association | Library Annual Conference | $105.00 |
| 134207 | Southeast Library System | Library Youth Retreat | $125.00 |
| 134208 | JEO Consulting Group Inc | Engineering First/Pine St Project through 8/9/24 | $11,050.65 |
| 82024 | Matrix Trust Company | 414(h) Plan | $503.09 |
| 82124 | Internal Revenue Service | SS/Med/FIT Aug 2024 | $2,439.70 |
| 134220 | Bomgaars | Parts, Fan | $87.97 |
| 5387 | Bomgaars | Parts | $27.99 |
| 4475 | Bomgaars | Parts | $27.99 |
| 5388 | Thoroughbred Systems | License Fee 8/21/24 – 8/21/25 | $300.00 |
| 4476 | Thoroughbred Systems | Annual License Fee 8/21/24 – 8/21/25 | $300.00 |
| 134221 | Edward W. Schroeder | Budget F/Y 10/1/24 – 9/30/25 | $1,975.00 |
| 5389 | Edward W. Schroeder | Budget F/Y 10/1/24 – 9/30/25 | $807.00 |
| 4477 | Edward W. Schroeder | Budget F/Y 10/1/24 – 9/30/25 | $807.00 |
| 134222 | City of Wahoo | Mosquito Control | $150.00 |
| 5390 | City of Wahoo | Mosquito Control | $150.00 |
| 4478 | City of Wahoo | Mosquito Control | $150.00 |
| 82524 | Chase Ink | Website, Supplies, Library Materials, Programs, Water | $300.05 |
| 82624 | Chase Ink | Publication, Supplies | $302.07 |
| 82724 | Chase Ink | Supplies | $160.21 |
| 83024 | Windstream | Telephone | $277.02 |
| 82824 | Windstream | Telephone | $149.83 |
| 82924 | Windstream | Telephone | $149.83 |
| 82224 | Black Hills Energy | Natural Gas | $61.94 |
| 82324 | Black Hills Energy | Natural Gas | $64.20 |
| 82424 | Nebraska Department of Revenue | Waste Reduction / Recycling Fee 7/1/23 – 6/30/24 | $25.00 |
| 134223 | Bromm, Lindahl, et al | Legal Fees Frontier Easement | $128.34 |
| 5391 | Bromm, Lindahl, et al | Legal Fees Frontier Easement | $128.33 |
| 4479 | Bromm, Lindahl, et al | Legal Fees Frontier Easement | $128.33 |
| 134224 | NLK Properties LLC | Quonset #25 Rent, Electricity | $280.40 |
| 5392 | NLK Properties LLC | Quonset #25 Rent, Electricity | $280.40 |
| 4480 | NLK Properties LLC | Quonset #25 Rent, Electricity | $280.40 |
| 5393 | One Call Concepts | Locate Fees | $13.94 |
| 134225 | Thiele Geotech Inc | Geotech First/Pine Streets | $663.00 |
| 134226 | Konecky Oil Co | Fuel | $46.49 |
| 5394 | Konecky Oil Co | Fuel | $46.49 |
| 4481 | Konecky Oil Co | Fuel | $46.49 |
| 134227 | Verizon | Police Cell | $61.16 |
| 134228 | Petty Cash – Library | Postage | $24.42 |
| 134229 | Nebraska State Treasurer | Dog/Cat Operator Inspection Program (40) | $48.80 |
| 90124 | NE Dept of Revenue | Sales Tax Aug 2024 | $654.17 |
| 5395 | Municipal Supply Inc of Omaha | Parts Water Main | $531.43 |
| 134230 | ME Collins Contracting Co | First & Pine Street Project 8/3/24 – 8/30/24 | $248,080.24 |
| 192 | Bank of Mead | Principal/Interest Loans # 3501, 3502, 3503, 3504, 3505 | $65,788.20 |
| 90224 | Matrix Trust Company | 414(h) Plan | $503.09 |
| 740 | Village of Mead | Reimburse Utilities Deposit #2190 | $150.00 |
| 90324 | Omaha Public Power District | Electricity | $1,200.16 |
| 90424 | Omaha Public Power District | Electricity | $739.67 |
| 90524 | Omaha Public Power District | Electricity | $165.67 |
| 5396 | Core and Main | Annual Sensus Support | $2,083.62 |
| 4483 | Core and Main | Annual Sensus Support | $1,975.01 |
| Payroll Fund | Payroll | $8,647.54 |
Motion by Simon, second by Lee, to adjourn to a Public Hearing at 6:05 pm. Vote: Wielage-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.
The Board returned to Regular Session at 6:07 pm.
NEW BUSINESS
Felty introduced and motioned to adopt Resolution 24-08, One- and Six-Year Street Plan. Wielage seconded the motion. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-yes; motion carried 5-0.
RESOLUTION 24-08
“WHEREAS, the City Street Superintendent has prepared and presented a one Year and Six Year Plan for Street Imporveme3nt Program for the Village of Mead, and
WHEREAS, a public hearing was held on the 10th day of September, 2024 to present this plan and there were no objections to said plan;
THEREFORE, BE IT RESOLVED BY THE Chairperson and Village Board of Trustees of Mead, Nebraska that the plans and data as furnished are hereby in all things accepted and adopted.”
Simon introduced and motioned to adopt Resolution 24-09, Signing of the Municipal Annual Certification of Program Compliance 2024. The motion was seconded by Lee. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-yes, Simon-yes; motion carried 5-0.
RESOLUTION 24-09
SIGNING OF THE
MUNICIPAL ANNUAL CERTIFICATION OF PROGRAM COMPLIANCE
2024
Whereas: State of Nebraska Statutes, sections 39-2115, 39-2119, 39-2120, 39-2121, and 39-2520(2),requires an annual certification of program compliance to the Nebraska Board of Public Roads Classifications and Standards; and
Whereas: State of Nebraska Statute, section 39-2120 also requires that the annual certification of program compliance by each municipality shall be signed by the Mayor or Village Board Chairperson and shall include the resolution of the governing body of the municipality authorizing the signing of the certification.
Motion by Thorson, second by Felty, to approve the Annual Certification of Program Compliance to Nebraska Board of Public Roads Classifications and Standards 2024. Vote: Wielage-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.
Motion by Simon, second by Lee, to adjourn to a Budget Hearing at 6:10 pm. Vote: Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.
The Board returned to Regular Session at 6:20 pm.
SCHEDULED GUESTS
Street Superintendent, Julie Ogden, explained the purpose of the request from ME Collins Contracting for Change Order #2 to adjust quantities for storm sewer location to avoid water main conflict, water main relocation at east end when existing location was not at plan locations, emergency repair of water main break, sanitary sewer service line conflict, and adjust contract deadline for additional work. Thorson questioned the water line, fire hydrant installation, and drive at 10 N. Pine Street.
Motion by Thorson, second by Felty, to approve Change Order #2 to ME Collins Contracting. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-yes, Simon-yes; carried 5-0.
Martin and Savannah Heinen presented a request to close Seventh Street from Cedar Street to Vine Street on October 12 for a Block Party. They presented a list of neighbor’s approval for the event which will be held from 3:00 pm – 11:00 pm.
Motion by Lee, second by Thorson, to approve closing Seventh Street from Cedar Street to Vine Street on October 12 for a Block Party hosted by the Heinen’s. Vote: Wielage-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.
UNSCHEDULED GUESTS
Andrew Jackson reported traffic concerns at Girmus Properties which is located south of Mead.
NEW BUSINESS
Discussion was held on construction of two pickleball/basketball courts to be located at the east side of the park. The Mead Days Association will provide the funding for the concrete, with the village responsible for funding of the fence. Volunteers will complete the concrete portion.
UTILITIES/MAINTENANCE SUPERINTENDENT REPORT
A report from Luetkenhaus was read by Chairman Thorson. She reported review of the First/Pine Street project, water reports and repairs, maintenance, and locates.
LIBRARY REPORT
The minutes of the September 3 meeting were accepted.
BUIILDING INSPECTOR/ZONING ADMINISTRATOR’S REPORT
Building Permits approved were 24-16, Craig and Mary Vogt, 120 S. Cedar Street to construct a deck (R-1) and 24-17, Village of Mead, 110 E. First Street to erect a fence for the pickleball/basketball courts (R-1).
Motion by Simon, second by Wielage, to approve an application from Tyler Carlson, 1451 Girmus Drive (L1-1) to install a well and septic system. Vote: Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.
PLANNING COMMISSION REPORT
Following review of applications, motion, second to appoint Ronald Pelton to the Commission, carried 5-0.
CLERK REPORT
Moline inquired about the location for the Annual Appreciation Dinner.
DISCUSSION
Simon questioned the status of the police department.
Motion by Lee, second by Wielage to adjourn at 7:00 pm. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-yes; motion carried 5-0.
William Thorson, Chairman
June Moline, Clerk