PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
October 10, 2023
A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held October 10, 2023 at the Mead Village Office. Chairman Thorson called the meeting to order at 6:00 pm. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided to all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman William Thorson; Board of Trustees Jason Felty, Jason Lee, Daniel Simon, and Richard Wielage. Also present were Clerk June Moline and Utilities/Maintenance Superintendent Shannon Luetkenhaus. Guests were Greg LaVigne and Sara Else.
The posting of the Open Meetings Law was noted.
Motion by Wielage, second by Felty, to adopt the agenda. Vote: Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.
The minutes of the September 12 Regular Meeting, September 12 Public Hearing, September 12 Budget Hearing, and September 12 Special Hearing were accepted.
Motion by Wielage, second by Thorson, to approve the Treasurer’s Report showing $1,299,025.32 total checking/savings balance ending September 30. Vote: Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 5-0.
Motion by Simon, second by Lee, to approve the claims of $188,875.92 for payment. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-yes, Simon-yes; motion carried 5-0. Claims being:
|5188||AWS Well Co||Repairs 618 S Spruce St||$2,436.48|
|5189||NE Public Health Environmental Lab||Water Tests||$495.00|
|133789||Shannon Luetkenhaus||Cell Phone Sep 2023||$70.00|
|5190||Wahoo Utilities||Contracted Services Aug 2023||$427.56|
|133790||Petty Cash||Postage, Office Supplies||$10.56|
|5191||Petty Cash||Postage, Office Supplies||$8.05|
|4344||Petty Cash||Postage, Office Supplies||$8.05|
|725||Village of Mead||Refund Utilities Deposit #1820||$150.00|
|727||AltEn||Refund Utilities Deposit||$150.00|
|92023||Matrix Trust Company||414(h) Plan||$477.10|
|92123||Internal Revenue Service||SS/Med/FIT Sep 2023||$2,385.10|
|92223||Nebraska Department of Revenue||SIT Qtr 3 2023||$1,073.48|
|5193||Hawkins Inc||Water Product||$798.53|
|133805||Post Office||Stamps (3)||$198.00|
|5196||Post Office||Stamps (2)||$132.00|
|4346||Post Office||Stamps (3)||$198.00|
|133806||Saunders County Register of Deeds||Register Lot Split Egr||$16.00|
|93023||NE Dept of Revenue||Sales Tax Sep 2023||$765.45|
|133807||Black Hills Energy||Natural Gas||$62.14|
|5197||Black Hills Energy||Natural Gas||$8.69|
|4347||Black Hills Energy||Natural Gas||$8.69|
|133808||Chase Ink||Office Supplies, Library Meeting, Water||$685.19|
|5198||Chase Ink||Office Supplies||$27.69|
|4348||Chase Ink||Office Supplies||$27.69|
|133809||Konecky Oil Co||Fuel||$119.92|
|5199||Konecky Oil Co||Fuel||$66.73|
|4349||Konecky Oil Co||Fuel||$66.73|
|5200||One Call Concepts||Locate Fees||$13.14|
|728||Village of Mead Water Fund||Interest 10/1/22 – 9/30/23||$13.09|
|133811||MarshMcLennan Agency||Insurance 10/1/23 – 9/30/24||$18,056.68|
|5201||MarshMcLennan Agency||Insurance 10/1/23 – 9/30/24||$12,504.56|
|4350||MarshMcLennan Agency||Insurance 10/1/23 – 9/30/24||$3,660.76|
|5202||USDA Reserve Acct 2979411||Asset Management Reserve Account||$20,600.00|
|5203||USDA Reserve Acct 3552711||Emergency Fund Reserve Account||$8,483.00|
|133812||Village of Mead Debt Service||Transfer to Debt Service||$25,000.00|
|5204||Village of Mead Sewer Fund||Transfer to Sewer Fund||$25,000.00|
|133813||Petty Cash – Library||Postage||$46.83|
|133814||Baders HIghway & Street Maintenance||Tar Streets RR – Hwy 92||$34,956.00|
|133815||Mead Lawn and Hay LLC||Zoning Admin (3), Building Inspections (4)||$175.00|
|133816||SECO Electric||Replace Recep/Covers Pavillion||$895.06|
|100523||Matrix Trust Company||414(h) Plan||$477.10|
|133822||Big Red Home Improvement||Repairs Park Restroom||$575.00|
|133823||Simons Home Store||Keyw||$27.39|
|133824||Big Red Home Improvement||Concrete N Second St||$3,375.00|
|133826||Read Aloud Nebraska||Library Workshop||$17.50|
|188||UMB Bank NA||Principal, Interest GO Paving Bonds||$10,976.25|
|100723||Omaha Public Power District||Electricity||$1,098.85|
|100823||Omaha Public Power District||Electricity||$794.65|
|100923||Omaha Public Power District||Electricity||$187.60|
Greg LaVigne expressed concern about a property located at 1054 Sunburst Lane. He asked that the fence installation be completed as this is a requirement to meet the zoning regulation for the property. He also indicated that groundhogs have been seen at the site and fear they will damage his property. The board members stated this should be handled by Girmus Subdivision Covenants. A letter will be sent by our attorney to Mr. Yong and Mr. Girmus indicating a timeline of November 13 to have the fence installed or the Building Permit will be voided. Another permit must be submitted by Mr. Yong to install a fence along the north side of the property since he removed the tree line he had planned to use as coverage of the property. Numerous non-working/working vehicles are stored at the property, therefore requiring the 8’ covered fence.
UTILITIES/MAINTENANCE SUPERINTENDENT REPORT: Shannon Luetkenhaus
Luetkenhaus reported repair of a water main break on North Second Street; repair of a pump for the well located at the lagoons, future replacement of pipe at the lagoons, tarring of the streets north of the railroad tracks has been completed, and winterizing the restrooms at the park in the near future. Discussion was held on purchase of cameras at the park.
PLANNING AND ZONING ADMINISTRATOR REPORT:
Building Permits issued were 23-15 to Greg and Laura Clark, 421 S. Cedar Street to install a 6’ chain-link fence and 23-16 to Jeff Barris, 410 S. Oak Street to install a 4’ chain-link fence.
PLANNING COMMISSION REPORT:
The minutes of the September 14 Special Meeting and split of Lots 10-12, Block 16, Anderson & Carlson’s Addition to Mead were accepted.
The minutes of the October 3 Library Board Meeting were accepted.
CLERK REPORT: June Moline
Moline reported a delinquent water/sewer account which the board set due date of November 13. If not paid by November 14 a lien will be placed on the property. Moline requested a resolution for certain payroll payments and other recurring monthly expense and a future site for the Appreciation Dinner. A letter was presented from Superintendent Quinn of Mead Public Schools questioning whether the board would be interested in a Cooperative Agreement for use of their sand/salt spreader in exchange for the village speading sand/salt on their property as needed. The board wishes to pursue this agreement as long as the school agrees to pay for the product used on their properties.
Motion by Simon, second by Felty, to approve an Interlocal Agreement with Saunders County for replacement of a culvert under Co Rd 10. A maximum cost of $90,000 would be the county’s share. The Village will contribute the remainder of the First/Pine Street Project estimated at $960,180.00. Vote: Thorson, Wielage, Felty-yes, Lee-yes, Simon-yes; motion carried 5-0.
Moline reported several Easement Agreements have not been returned. Letters were sent to the property owners again on October 4 with a deadline of October 9 to return the Easement Agreements or if they have questions to contact Chairman Thorson or Superintendent Ogden. There had been no returns as of this meeting date.
Motion by by Lee, second by Simon, to approve Angie Siske as a member of the Park Committee. Vote: Wiealge-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.
Motion by Felty, second by Lee, to approve a permit to close Fourth Street from Vine Street to Cedar Street on December 2 from 4:00 pm – 7:00 pm for a Christmas Event organized by the Mead Days Committee. Vote: Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.
Motion by Wielage, second by Lee, to approve a fixed price for physical natural gas November 2023 – October 2024 at $0.83316/therm with Constellation. Vote: Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 5-0.
Motion by Simon, second by Wielage, to adjourn at 7:00 pm. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-yes; motion carried 5-0.
William Thorson, Chairman
June Moline, Clerk