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PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
 January 10, 2017

 

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held January 10, 2017 at the Village Office.  Chairman Havelka called the meeting to order at 6:00 p.m.  Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes.  Advance notice was also provided in the Wahoo Newspaper and to the Chairman and all members of the Board of Trustees.  All proceedings were held while the convened meeting was open to the public.  Answering roll call were Chairman Shawn Havelka; Trustees Jason Felty, Richard Wielage and Rod Wimer. Absent was Trustee Gary Guyle. Also present were Clerk June Moline and Utility/Maintenance Superintendent Nick Raver.  Guests were Julie Ogden, Craig Reinsch, Jody Weible, Rick Miller and Melissa Konecky.

 

The posting of the Open Meetings Law was noted.

 

Motion by Wielage, second by Wimer to adopt the agenda. Vote:  Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 4-0.

 

The minutes of the December 13, 2016 Regular Meeting were approved as presented.

 

Motion by Havelka, second by Wielage to approve the Treasurer’s Report showing $682,317.86 total checking/savings balance ending December 31, 2016.  Vote: Guyle-absent, Havelka-yes, Wielage-yes, Wimer- yes, Felty-yes; motion carried 4-0. 

 

Motion by Wielage, second by Wimer to approve the claims of $21,698.76 for payment.  Vote:  Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent; motion carried 4-0.  Claims being:

 

Post Office
Stamps
$47.00
Post Office
Stamps
$47.00
Post Office
Stamps
$47.00
Bomgaars
Repairs, Tube Sand
$54.97
Bomgaars
Heaters (2)
$39.98
NE Public Health Env Lab
Water Tests
$15.00
Petty Cash
Postage, Office Supplies
$25.76
Petty Cash
Postage
$3.25
USA Blue Book
Pump – Wellhouse
$556.18
Matrix Trust Company
414(h) Plan
$402.38
Internal Revenue Service
SS/Med/FIT Dec 2016
$2,145.44
NE Dept of Revenue
SIT Dec 2016
$816.56
Sargent Drilling
Test Well / Pump #92-1
$225.00
JEO Consulting Group
Professional Fees – Road Program
$1,000.00
Windstream
Telephone
$230.44
Windstream
Telephone
$110.25
Windstream
Telephone
$110.25
Black Hills Energy
Natural Gas
$72.26
Black Hills Energy
Natural Gas
$11.96
Black Hills Energy
Natural Gas
$11.96
Nicholas Raver
Cell Phone Dec 2016
$40.00
Wex Bank
Fuel – Police Cruiser
$22.82
Bank of Mead
Appreciation Dinner
$350.00
Chase Card Services
Office Supplies, Library Materials
$548.02
Chase Card Services
Office Supplies
$281.79
Chase Card Services
Office Supplies
$281.78
Constellation Energy
Natural Gas
$129.96
Constellation Energy
Natural Gas
$23.05
Constellation Energy
Natural Gas
$23.05
Verizon
Police Cell
$59.70
Wahoo Newspaper
Publications
$145.16
Petty Cash – Library
Postage, Supplies
$20.98
Bank of Mead
Annual Security Box Rent
$12.00
Konecky Oil Co
Fuel
$55.08
Konecky Oil Co
Fuel
$55.07
Konecky Oil Co
Fuel
$55.07
NE Dept of Revenue
Sales Tax Dec 2016
$921.72
Matrix Trust Company
414(h) Plan
$185.72
Matrix Trust Company
414(h) Plan
$216.67
Frontier Cooperative Co
Propane
$228.88
Inspro Insurance
Bond – Chairman, Clerk / Treasurer
$200.00
NE Municipal Clerk Institute – UNO
Clerk Academy 2017- Moline
$64.34
NE Municipal Clerk Institute – UNO
Clerk Academy 2017 – Moline
$64.33
NE Municipal Clerk Institute – UNO
Clerk Academy 2017 – Moline
$64.33
Olsson Associates
Professional Services – Water Supply
$2,177.00
OPPD
Electricity
$1,340.83
OPPD
Electricity
$398.57
OPPD
Electricity
$320.55
Wells Fargo Bank
Ethanol Plant Tax Oct 2016
$50.73
Water Engineering
Water Product
$560.32
Genworth Life & Annuity Ins Co
Life Insurance – Nick Raver
$26.18
Genworth Life & Annuity Ins Co
Life Insurance – Nick Raver
$26.18
Genworth Life & Annuity Ins Co
Life Insurance – Nick Raver
$26.18
OfficeNet
Office Supplies, Custodial Supplies
$80.35
Payroll Fund
$6,669.71

 

SCHEDULED GUESTS:

Street Superintendent Julie Ogden presented the proposed One and Six Year Street Improvement Plan for 2017.  She reported last year’s income from the State of Nebraska based on population and motor vehicle registrations.  Review of the prioritized projects were discussed.  Raver asked that she investigate resurfacing Eighth Street from Spruce Street to Co Rd 10. He assumes Saunders County would be responsible for a share of the cost.

 

Craig Reisnsch, engineer with Olsson Associates presented the cost analysis for the planned water project.  Discussion was held on results of the flow meter as to what the well capacity should be.  Raver expressed concerns about the well capacity being too large and questioned why we couldn’t use the current building on site for the water treatment facility.  Craig stated the well capacity is based on future population and the current building will not meet the height requirement.  Following discussion on the well size, the board agreed to proceed with a well capacity of 425 gpm flow-rate system rather than the 350 gpm or 500 gpm flow-rate systems.  He presented the projected timeline for the project.  Wimer indicated the test well would be dug the following day, January 11.

 

A Letter of Intent to Meet Conditions was approved by the United State Department of Agriculture on December 21, 2016 in regard to a loan and grant from their department for the planned water project.

 

Wimer introduced and motioned, second by Felty to adopt Resolution 17-02, Loan Resolution with the United States Department of Agriculture to raise a portion of the cost of such undertaking by issuance of its bonds in the principal amount of $2,425,000.00 and to accept a grant in an amount not to exceed $877,000.00 for the water project.  Vote:  Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes; motion carried 4-0.

 

LOAN RESOLUTION 17-02

 

A RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA AUTHORIZING AND PROVIDING FOR THE INCURRENCE OF INDEBTEDNESS FOR THE PURPOSE OF PROVIDING A PORTION OF THE COST OF ACQUIRING, CONSTRUCTING, ENLARGING, IMPROVING, AND/OR EXTENDING ITS GOVERNING MUNICIPALITY FACILITY TO SERVE AN AREA LAWFULLY WITHIN ITS JURISDICTION TO SERVE.

 

WHEREAS, it is necessary for the Village of Mead (herein after called Association) to raise a portion of the cost of such undertaking by issuance of its bonds in the principal amount of Two Million Four Hundred Twenty-Five Thousand & 00/100 Dollars pursuant to the provisions of Section 17-534, R.R.S. of Neb. 2012; and

 

WHEREAS, the Association intends to obtain assistance from the United States Department of Agriculture. (herein called the Government) acting under the provisions of the Consolidated Farm and Rural Development Act (7 U.S.C. 1921 et. seq.) in the planning, financing, and supervision of such undertaking and the purchasing of bonds lawfully issued, in the event that no other acceptable purchaser for such bonds is found by the Association:

 

Motion by Wimer, second by Felty to approve a loan of $2,425,000.00 and a grant not to exceed $877,000.00 with the United State Department of Agriculture for the water project.  Vote: Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 4-0.

 

Planning Commission Chair, Jody Weible, presented the reasoning behind the Planning Commission’s request to amend the Single Family Residential and Multiple-family Residential zoning districts of the Comprehensive Plan.  She stated that Single Family Residential currently requires a lot to be a minimum of 10,000 square feet while Multiple-family Residential requires 8,000 square feet. The board felt that the two should be comparable in the minimum lot size; therefore they were asking that Multiple-family Residential be increased to 10,000 square feet. She indicated that she had sought lot sizes from numerous municipalities and talked to numerous homeowners.  She stated that homeowners are looking for lots where they can have playgrounds for their children and that the board is being proactive by planning for future village growth.  Raver replied that he knows many homeowners who don’t want the maintenance associated with a large yard and that larger minimum lot requirements would discourage a developer as they want to build as many houses on a development as possible, and therefore more houses mean more tax dollars to the village.

 

Following discussion the board recommended the Planning Commission amend minimum lot sizes for Single Family Residential and Multiple-family Residential zoning districts be set at 8,000 square feet.  The recommendation will be forwarded to the Planning Commission for their consideration.

 

POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT:  Jerry Carlson

The Monthly Police Report was reviewed.  

 

UTILITY/MAINTENANCE SUPERINTENDENT REPORT:  Nick Raver

Raver reported that he had burned the garage at 410 S. Oak Street and inquired about who is responsible for connecting to sewer lines for homes being developed along N. Vine Street.  As the board indicated per Municipal Code, the home owner is responsible for the sewer line to the main.  Once connected to the main, the village is responsible for any additional costs incurred.

 

PLANNING COMMISSION REPORT:

The 2016 Building Permit Report was reviewed.

 

CLERK REPORT:

Moline reported a $30.00 scholarship from Nebraska Municipal Clerk’s Association to support her attendance at the Nebraska Clerk’s Academy in Kearney in March.  She was granted permission to advertise for custodian to clean the park restrooms this summer.  Thank-you’s were expressed from the Durnal’s and herself for the recent Appreciation Dinner.

 

Felty exited the meeting at 7:31 p.m.

 

UNFINISHED BUSINESS:

Motion by Havelka, second by Wimer to adopt on third reading, Ordinance No. 689,  Amend Chapter 8, Public Ways and Property, Article 4, Curb and Gutter, Section 8-401, Curb and Gutter; Cutting Curb.  Vote:  Havelka-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-absent; motion carried 3-0.

 

ORDINANCE NO. 689        

 

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO AMEND CHAPTER 8 PUBLIC WAYS AND PROPERTY, WITH THE AMENDMENT TO ARTICLE 4, CURB AND GUTTER; SECTION 8-401, CURB AND GUTTER; CUTTING CURB; TO PROVIDE THAT THE CHAIR AND THE APPROPRIATE DEPARTMENT, WHETHER ONE OR MORE, OF THE VILLAGE OF MEAD, NEBRASKA, ARE AUTHORIZED AND DIRECTED TO IMPLEMENT THIS ORDINANCE; TO PROVIDE FOR THE SEVERABILITY OF ANY SECTION, CLAUSE, PROVISION OR PORTION FOUND UNCONSTITUTIONAL OR INVALID; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE THAT THIS ORDINANCE SHALL BE PUBLISHED WITHIN THE FIRST 15 DAYS AFTER ITS PASSAGE AND APPROVAL EITHER IN PAMPHLET FORM OR BY POSTING IN THREE PUBLIC PLACES IN THE VILLAGE OF MEAD, NEBRASKA, AND SHALL BE IN FULL FORCE AFTER ITS PASSAGE AND APPROVAL, AS PROVIDED BY LAW AND AS PROVIDED HEREIN; AND TO PROVIDE THAT THE PROVISIONS OF THIS ORDINANCE SHALL BECOME AND BE MADE A PART OF THE MUNICIPAL CODE OF THE VILLAGE OF MEAD, NEBRASKA.

 

NEW BUSINESS:

Motion by Wimer, second by Wielage to approve purchase of a radar speed sign from Elan City for $2,690.00.  Mead Public Schools has agreed to support half of the cost for the system.  Vote:  Wielage-yes, Wimer-yes, Felty-absent, Guyle-absent, Havelka-yes; motion carried 3-0.

 

Motion by Wielage, second by Wimer to enter executive session at 7:44 p.m. to prevent needless injury to a person’s reputation for annual evaluation of the job performance of the Clerk/Treasurer.  Vote: Wimer-yes, Felty-absent, Guyle-absent, Havelka-yes, Wielage-yes; motion carried 3-0.

 

Motion by Wimer, second by Wielage to reconvene to regular session at 7:54 p.m.  Vote:  Felty-absent, Guyle-yes, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 3-0.

 

Motion by Wimer to introduce, waive three readings and adopt Ordinance No. 691 to approve a 2.88% wage increase to the Clerk/Treasurer.  The motion was seconded by Wielage. Vote:  Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes, Felty-absent; motion carried 3-0.

 

ORDINANCE NO. 691

 

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO PROVIDE FOR AMENDMENT OF THE WAGE OR SALARY OF THE CLERK / TREASURER OF THE VILLAGE OF MEAD, NEBRASKA; TO PROVIDE DEFINITIONS; TO PROVIDE FOR THE SEVERABILITY OF ANY SECTION, CLAUSE, PROVISION OR PORTION FOUND UNCONSTITUTIONAL OR INVALID; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE THAT THIS ORDINANCE SHALL BE PUBLISHED EITHER IN PAMPHLET FORM OR BY POSTING; AND TO PROVIDE THAT THIS ORDINANCE SHALL NOT BE MADE A PART OF THE MUNICIPAL CODE OF THE VILLAGE OF MEAD, NEBRASKA.

 

Motion by Havelka, second by Wimer to adjourn at 7:55 p.m.  Vote:  Havelka-yes, Wielage-yes, Wimer-yes, Felty-absent, Guyle-absent; motion carried 3-0.
Shawn Havelka, Chairman
June Moline, Clerk