PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES

December 10, 2024

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held December 10, 2024 at the Village Office. Chairman Thorson called the meeting to order at 6:00 pm. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided to all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public.  Answering roll call were Board Chairman William Thorson and Trustees Jason Felty, Daniel Simon, and Richard Wielage.  Absent was Trustee Jason Lee. Also present was Clerk June Moline.  Guests were Jared Pearson and Justin Blomstedt.

The posting of the Open Meetings Law was noted.

Motion by Wielage, second by Felty, to adopt the agenda. Vote: Felty-yes, Lee-absent, Simon-yes, Thorson-yes, Wielage-yes; motion carried 4-0.

UNFINISHED BUSINESS

The minutes of the November 12 Regular Meeting were accepted.

NEW BUSINESS

Motion by Thorson, second by Felty, to accept the Certification of Election. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-absent; motion carried 4-0.

The Oath of Office was taken by Trustee Daniel Simon, Jr. and Clerk/Treasurer June Moline.

Motion by Felty, second by Thorson, to appoint Village Clerk as Chair Pro Tem for election of a Chair. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-absent, Simon-yes; motion carried 4-0.

Clerk Moline called for nominations for Chairman. Felty nominated Thorson. Motion by Felty, second by Wielage, that nominations cease. Vote: Wielage-yes, Felty-yes, Lee-absent, Simon-yes, Thorson-abstain; motion carried 3-0 with one abstention. Thorson was declared Chair of the Board of Trustees.

Chair Thorson called for nominations for Chair Pro Tem. Thorson nominated Felty. Motion by Thorson, second by Wielage, that nominations cease. Vote: Felty-abstain, Lee-absent, Simon-yes, Thorson-yes, Wielage-yes; motion carried 3-0 with one abstention. Felty was declared Chair Pro Tem of the Board of Trustees.

SCHEDULED GUESTS

Jared Pearson and Justin Blomstedt representing Spectrum, updated the board on the progress of bringing Spectrum to Mead. The estimated date was May 17, 2025. They inquired about water source for boring and they will tap onto the poles within the village. Notice to make application for their service will be provided to residents by several means. It was approved that they can place their cabinet on the northwest corner by the sewer plant on village property.

Motion by Felty, second by Wielage, to approve the following appointments for 2025: Clerk/Treasurer – June Moline; Utilities/Maintenance Superintendent – Shannon Luetkenhaus; Water/Sewer Commissioner – City of Wahoo; Attorney – Bromm, Lindahl, Freeman-Caddy and Lausterer; Accountant – Ed Schroeder; Engineer – Olsson; Building Inspector – Terry Miller; Building and Zoning Administrator – Terry Miller; Nuisance Enforcement Officer – Police Chief; Hearing Officer –  Adam Miller. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-absent; motion carried 4-0.

Motion by Wielage, second by Simon, to approve the Official Depository for the deposit of all funds for the Village 2025 – Bank of Mead; Insurance Carrier 2025 – Inspro Insurance; Administrator 2025 – Retirement Plan Consultants; Official Newspaper 2025 – Wahoo Newspaper; manner in which the Planning Commission and Library Board are chosen is by appointment; and method of posting of meetings in three public places within the Village of Mead is the Bank of Mead, Mead Post Office, and Village Office. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-absent, Simon-yes; motion carried 4-0.

The following appointments were made: Common Facility Board 2025 are Simon and Wielage; Municipal Board of Health 2025 are Chairman Thorson, Police Chief, and Health Care Provider Andrew Eckart; and Board of Adjustment 2025 are Felty, Lee, Thorson, Wielage and Planning Commission Chair Andrew Jackson, with Simon serving as alternate.

Simon introduced and motioned to adopt Resolution 24-11, Approving the Chair William Thorson, Chair Pro Tem Jason Felty, and Clerk/Treasurer June Moline as the signatory of the official accounts for the Village of Mead, 2025. Second by Thorson . Vote: Wielage-yes, Felty-yes, Lee-absent, Simon-yes, Thorson-yes; motion carried 4-0.

RESOLUTION 24-11

            BE IT RESOLVED AS FOLLOWS BY THE CHAIRMAN AND BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA:

WHEREAS, the Bank of Mead in Mead, Nebraska has been designated as the official banking depository for the Village of Mead; and

            WHEREAS, a requirement of the Bank of Mead is that a Banking Resolution be made available to them indicating the parties that are authorized to sign on bank accounts on behalf of the Village of Mead.

            NOW, THEREFORE, BE IT RESOLVED that the Chairman and Board of Trustees of the Village of Mead does hereby authorize the following as the proper Village employee and officials of the Village of Mead authorized to sign checks and make deposits or transfers:

1. Chairman – William Thorson
2. Chairman Pro Temp – Jason Felty
3. Clerk/Treasurer – June Moline

Motion by Felty, second by Simon, to appoint Julie Ogden, License No. S-1320, Engineer License No. E9395, Class A, contracted as a consultant, beginning January 1, 2025 as the City Street Superintendent. Vote: Felty-yes, Lee-absent, Simon-yes, Thorson-yes, Wielage-yes; motion carried 4-0.

Thorson introduced and motioned to adopt Resolution 24-12, Year-end Certification of City Street Superintendent 2024. Felty seconded the motion. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-absent; motion carried 4-0.

RESOLUTION  24-12

SIGNING OF THE YEAR-END CERTIFICATION OF CITY STREET SUPERINTENDENT

2024

Whereas: State of Nebraska Statutes, sections 39-2302, and 39-2511 through 39-2515 details the requirements that must be met in order for a municipality to qualify for an annual Incentive Payment; and

Whereas: the State of Nebraska Department of Transportation (NDOT) requires that each incorporated municipality must annually certify (by December 31^st of each year) the appointments(s) of the City Street Superintendent(s) to the NDOT using the Year-End Certification of City Street Superintendent form; and

Whereas: The NDOT requires that each certification shall also include a copy of the documentation of the city street superintendent’s appointment, i.e., meeting minutes; showing the appointment of the City Street Superintendent by their name as it appears on their License (if applicable), their License Number (if applicable) and Class of License (if applicable), and type of appointment, i.e., employed, contract (consultant, or interlocal agreement with another incorporated municipality and/or county), and the beginning date of the appointment and

Whereas: The NDOT also requires that such Year-End Certification of City Street Superintendent form shall be signed by the Mayor or Village Board Chairperson and shall include a copy of a resolution of the governing body authorizing the signing of the Year-End Certification of City Street Superintendent form by the Mayor or Village Board Chairperson.

Motion by Thorson, second by Wielage, to authorize the signing of the Year-end Certification of City Street Superintendent for determining Incentive Payment in Calendar Year 2024. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-absent, Simon-yes; motion carried 4-0.

The placement of public bonds on file for the Chair, Treasurer, and 414(h) Plan were approved.

Motion by Thorson, second by Wielage, to approve the Treasurer’s Report showing $1,256,239.56 total checking/savings balance ending November 30. Vote: Wielage-yes, Felty-yes, Lee-absent, Simon-yes, Thorson-yes; motion carried 4-0.

Motion by Simon, second by Felty, to approve Retainer Agreement with Bromm, Lindahl, Freeman-Caddy and Lausterer for 2025 and 2026 at $850.00 per year. Vote: Felty-yes, Lee-absent, Simon-yes, Thorson-yes, Wielage-yes; motion carried 4-0.

Prior to approval of pay application from M.E. Collins Contracting Co. Thorson commented on an invoice received from AWS regarding a pump issue due to concrete in the sewer line.  Motion by Wielage, second by Thorson, to approve Pay Application No. 6 to M.E. Collins Contracting Co. for street construction in the amount of $14,560.45. The check is to be held until the issue is resolved. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-absent; motion carried 4-0.

Motion by Simon, second by Felty, to approve the claims of $112,860.07 for payment. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-absent, Simon-yes; motion carried 4-0.

Claims being:

Motion by Thorson, second by Simon, to approve Change Order No. 4 to M.E. Collins Contracting Co. to adjust seeding quantities for those actually installed. Vote: Wielage-yes, Felty-yes, Lee-absent, Simon-yes, Thorson-yes; motion carried 4-0.

Motion by Thorson, second by Felty, to approve Certificate of Substantial Completion presented by Engineer JEO Consulting Group with M.E. Collins Contracting Co. as contractor. Vote: Felty-yes, Lee-absent, Simon-yes, Thorson-yes, Wielage-yes; motion carried 4-0.

A letter was read from Governor Pillen regarding a campaign to recognize and honor Nebraska’s living World War II veterans and an email from Broadband. Discussion was held on the Police Chief position.

Motion by Thorson, second by Felty, to approve Application for a Special Designated Liquor License to the Mead Fire Department to serve alcohol during a Wild Game Feed on February 15, 2025 at the Fire Station. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-absent; motion carried 4-0.

Motion by Felty, second by Thorson, to approve Application for a Special Designated Liquor License to Mead Days Association to serve alcohol during a town celebration on June 20 and 21, 2025 at the Mead Park during Mead Days. Vote: Wielage-yes, Felty-yes, Lee-absent, Simon-yes, Thorson-yes; motion carried 4-0.

UTILITIES/MAINTENANCE SUPERINTENDENT REPORT – Shannon Luetkenhaus

A written report was reviewed from Luetkenhaus. Reported was completion of daily tasks at the water treatment plant; dump upkeep, displaying Christmas decorations; mounted the sander on the UTV; and completion of street cleaning and storm sewer maintenance by contractors.

LIBRARY REPORT

The minutes of the December 3 Library Board Meeting were accepted.

BUILDING INSPECTOR / ZONING ADMINISTRATOR

Applications approved: Demolition Permit 24-21, J.P. Hannan, 116 E. First Street to demolish a garage (R-1) and Building Permit 24-22, J.P. Hannan, 116 E. First Street to construct a garage (R-1).

CLERK REPORT – June Moline

Moline reminded the board of the upcoming Appreciation Dinner on January 5.

Motion by Simon, second by Felty, to adjourn at 7:05 pm. Vote: Wielage-yes, Felty-yes, Lee-absent, Simon-yes, Thorson-yes; motion carried 5-0.

William Thorson, Chairman

June Moline, Clerk