PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
July 9, 2024
A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held July 9, 2024 at the Village Office. Chairman Thorson called the meeting to order at 6:00 pm. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided to all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Board Chairman William Thorson and Trustees Jason Lee, Daniel Simon, and Richard Wielage. Absent was Trustee Jason Felty. Also, present was Clerk June Moline. Guest was Julie Ogden.
The posting of the Open Meetings Law was noted.
Motion by Wielage, second by Lee, to adopt the agenda. Vote: Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-absent; motion carried 4-0.
The minutes of the June 11 Regular Meeting were accepted.
Motion by Simon, second by Wielage, to approve the Treasurer’s Report showing $2,116,628.71 total checking/savings balance ending June 30. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-absent, Lee-yes; motion carried 4-0.
Motion by Thorson, second by Simon, to approve the 2024/2025 membership in SENDD with $425.00 for membership dues and $185.00 for housing dues. Vote: Thorson-yes, Wielage-yes, Felty-absent, Lee-yes, Simon-yes; motion carried 4-0.
UNSCHEDULED GUEST:
Julie Ogden, JEO and village Street Engineer, spoke on the progress of the First Street/Pine Street construction project. Discussed were waiting locates to be completed by Black Hills Energy, water main placement in regard to the storm sewer, possible phase change with paving of First Street to Co Rd 10, then Pine Street, and finishing with Co Rd 10 crossing, if it aligns with harvest. She will contact local residents if this change is planned.
Motion by Lee, second by Simon, to approve Pay Application #1 to ME Collins for street construction in the amount of $108,771.58. Vote: Wielage-yes, Felty-absent, Lee-yes, Simon-yes, Thorson-yes; motion carried 4-0.
Motion by Wielage, second by Lee, to approve the claims of $146,459.72 for payment. Vote: Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-absent; motion carried 4-0. Claims being:
| 134104 | Western Sand & Gravel Co | Sand | $54.23 |
| 5343 | Olsson | Repairs SCADA | $1,044.83 |
| 134108 | Shannon Luetkenhaus | Cell Phone Jul 2024 | $70.00 |
| 5344 | NE Public Health Environmental Lab | Water Tests | $15.00 |
| 61324 | Matrix Trust Company | 414(h) Plan | $495.09 |
| 5346 | Wahoo Utilities | Contracted Services May 2024 | $378.39 |
| 134121 | JEO Consulting Group Inc | Engineering First/Pine St Project through 6/7/24 | $4,885.25 |
| 134122 | SENDD | Membership Dues, Housing Dues FY 24/25 | $203.32 |
| 5347 | SENDD | Membership Dues, Housing Dues FY 24/25 | $203.34 |
| 4455 | SENDD | Membership Dues, Housing Dues FY 24/25 | $203.34 |
| 134123 | Post Office | Stamps (3) | $204.00 |
| 5348 | Post Office | Stamps (3) | $204.00 |
| 4456 | Post Office | Stamps (3) | $204.00 |
| 134126 | Bomgaars | Repairs, Supplies, Tools | $300.47 |
| 5349 | Bomgaars | Tools, Supplies | $64.64 |
| 4457 | Bomgaars | Tools, Supplies | $48.65 |
| 134127 | City of Wahoo | Mosquito Control | $150.00 |
| 5350 | City of Wahoo | Mosquito Control | $150.00 |
| 4458 | City of Wahoo | Mosquito Control | $150.00 |
| 134128 | Eakes Office Solutions | Office, Custodial Supplies | $409.83 |
| 5351 | Eakes Office Solutions | Office, Custodial Supplies | $153.44 |
| 4459 | Eakes Office Solutions | Office, Custodial Supplies | $153.44 |
| 5352 | Hawkins Inc | Water Product | $1,207.37 |
| 134129 | Petty Cash | Postage, Mileage, Supplies | $14.64 |
| 5354 | Petty Cash | Postage, Mileage, Supplies | $11.27 |
| 4460 | Petty Cash | Postage, Mileage, Supplies | $11.27 |
| 134130 | Platte Valley Equipment | Repairs Mower | $12.30 |
| 62024 | Kinetic Business | Telephone | $233.37 |
| 134131 | NE Rural Water Association | Valve Machine | $240.00 |
| 5355 | NE Rural Water Assoc. Equipment Fund | Donation Assessment Paperwork | $100.00 |
| 134132 | Mead Ball Assoc. | Umpires 2024 | $545.00 |
| 134133 | Pacific Life Insurance Co. | Life Insurance – Utilities/Maintenance Superintendent | $28.47 |
| 5356 | Pacific Life Insurance Co. | Life Insurance – Utilities/Maintenance Superintendent | $28.47 |
| 4461 | Pacific Life Insurance Co. | Life Insurance – Utilities/Maintenance Superintendent | $28.47 |
| 134134 | Saunders County Tire | Tire Repair Tractor | $146.66 |
| 5357 | Saunders County Tire | Tire Repair Tractor | $146.67 |
| 4462 | Saunders County Tire | Tire Repair Tractor | $146.67 |
| 70624 | Black Hills Energy | Natural Gas | $63.26 |
| 70724 | Black Hills Energy | Natural Gas | $53.67 |
| 70824 | Black Hills Energy | Natural Gas | $9.88 |
| 62424 | Windstream | Telephone | $276.56 |
| 62524 | Windstream | Telephone | $149.52 |
| 62624 | Windstream | Telephone | $149.52 |
| 134135 | Biblionix | Apollo Automation Service 7/24/24 – 7/23/25 | $800.00 |
| 62724 | Chase Ink | Website, Camera, Supplies, Library Materials, Programs, Water | $1,059.24 |
| 62824 | Chase Ink | WTP Supplies, Reimburse Clerk School | $9.20 |
| 62924 | Chase Ink | Publication, Reimburse Clerk School | $152.92 |
| 63024 | Matrix Trust Company | 414(h) Plan | $495.09 |
| 70124 | Internal Revenue Service | SS/Med/FIT Jun 2024 | $2,695.20 |
| 70224 | Nebraska Department of Revenue | SIT Qtr 2 2024 | $1,236.52 |
| 70824 | Internal Revenue Service | SS/Med Jun 2024 | $47.82 |
| 70724 | Nebraska Department of Revenue | SIT Qtr @ 2024 | $0.39 |
| 124145 | Konecky Oil Co | Fuel | $170.80 |
| 5358 | Konecky Oil Co | Fuel | $62.42 |
| 4463 | Konecky Oil Co | Fuel | $62.42 |
| 134146 | ME Collins Contracting Co | First & Pine Street Project 5/15/24 – 6/27/24 | $108,771.58 |
| 5359 | One Call Concepts | Locate Fees | $35.34 |
| 134147 | Roadrunner Transportation | Containers – Clean-up Day / Mead Days | $1,395.20 |
| 70524 | NE Dept of Revenue | Sales Tax Jun 2024 | $668.47 |
| 134151 | Verizon | Police Cell | $61.10 |
| 134149 | Thiele Geotech Inc | Geotech First/Pine Sts. | $1,036.00 |
| 134150 | AWS Well Co | Repairs E First St | $554.96 |
| 134152 | Mead Lawn and Hay LLC | Building Inspections (13), Zoning Administrator (1) | $350.00 |
| 134153 | Helena Agri-Enterprises | Weed Killer | $111.15 |
| 5360 | Helena Agri-Enterprises | Weed Killer | $41.15 |
| 4464 | Helena Agri-Enterprises | Weed Killer | $41.15 |
| 70924 | Omaha Public Power District | Electricity | $1,263.67 |
| 71024 | Omaha Public Power District | Electricity | $715.76 |
| 71124 | Omaha Public Power District | Electricity | $190.11 |
| Payroll Fund | $11,083.76 |
Motion by Simon, second by Thorson, to approve Change Order #1 to adjust quantities to storm sewer per plan revision #2 and field changes made for pipe taps for a net change of -$714.50. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-absent, Lee-yes; motion carried 4-0.
PARK COMMITTEE REPORT
Thorson presented a list of possible projects to be completed at the park in the future that members of the Park Committee had discussed.
UTILITIES/MAINTENANCE SUPERINTENDENT REPORT
A written report by Superintendent Luetkenhaus was presented by Thorson detailing tasks completed within the past month. Tasks being: mowing, weed eating, spraying, maintenance at the water plant, maintaining the dump, led/copper paperwork, locating water lines, fire hydrant replacement at Sixth and Oak Street, and water main repairs.
LIBRARY REPORT
The minutes of the July 2 Library Board Meeting were accepted.
PLANNING COMMISSION
Motion by Simon, second by Lee, to accept the resignation of James P. Hannan as a member of the Planning Commission. Vote: Thorson-yes, Wielage-yes, Felty-absent, Lee-yes, Simon-yes; motion carried 4-0.
Motion by Thorson, second by Simon, to reappoint Wyatt Swartz and appoint Austin Miller to the Planning Commission. Vote: Wielage-yes, Felty-absent, Lee-yes, Simon-yes, Thorson-yes; motion carried 4-0.
CLERK REPORT
Moline reported on five-year review of the Hazard Mitigation Plan and receipt of $529.00 donation from the Mead Days Committee in support of Mead’s Working Cat Project.
NEW BUSINESS
Interest rates for a $10,790.07 five-year loan were reviewed. Interest rates were: Bank of Mead 5.25%, Wahoo State Bank 8.95%, and First Bank of Nebraska 8.375%.
Simon introduced Resolution 24-07; Loan with the Bank of Mead for $10,790.07.
Motion by Simon, second by Lee, to adopt Resolution 24-07; Loan with the Bank of Mead in the amount of $10,790.07 to finance Andy’s Tree & Lawn Service for tree removal at the park in the amount of $6,650.00 and AB Sprinklers for a sprinkler system at the park in the amount of $4,140.07. The loan is for five years with a 5.25% interest rate. Vote: Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-absent; motion carried 4-0.
RESOLUTION 24-07
WHEREAS, the Board of Trustees of any village may by resolution provide for direct borrowing from a financial institution for the purchase of equipment, construction of improvements or refinancing of existing indebtedness upon a certification in the resolution authorizing the direct borrowing that:
- Financing the purchase of property, construction of improvements or refinancing of existing indebtedness through traditional bond financing would be impractical;
- Financing the purchase of property, construction of improvements or refinancing of existing indebtedness through traditional bond financing could not be completed within the time restraints facing the village; or
- Financing the purchase of property, construction of improvements or refinancing of existing indebtedness through direct borrowing would generate taxpayer savings over traditional bond financing, and
WHEREAS, prior to approving direct borrowing, the Board of Trustees shall include in any public notice required for meetings a clear notation that the resolution authorizing direct borrowing from a financial institution will appear on the agenda; and for payment to Andy’s Tree and Lawn Service in the amount of $6,650.00 for tree removal at the park and AB Sprinklers in the amount of $4,140.07 for installation of a sprinkler system at the park.
WHEREAS, the Board of Trustees deems it in the best interests of the Village of Mead to acquire said equipment by mutual agreement,
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, AS FOLLOWS:
- That the Board of Trustees certifies that the direct borrowing of funds for the tree removal in the amount of $6,650.00 and installation of a sprinkler system in the amount of $4,140.07 through traditional bond financing would be impractical.
- That public notice for the meeting this resolution was acted upon, was provided and a clear notation that this resolution authorizing direct borrowing from a financial institution did appear on the agenda.
- That the amount of indebtedness for the payment of work completed and installation described below shall be $10,790.07 at 5.25% interest for a period of five (5) years payable in the following installments: $2,407.69 principal and interest on September 15, 2024, $2,407.69 principal and interest on September 15, 2025, $2,407.69 principal and interest on September 15, 2026, $2,407.69 principal and interest on September 15, 2027, and $2,407.68 principal and interest on September 15, 2028.
Due to recent legislation regarding games of chance, no Occupation Tax will be adopted for KENO.
Annual review of the village’s Conditional Use Permits was held.
Annual employee reviews were held for the Utilities/Maintenance Superintendent, Police Chief, and Events Police. All library wages are set by the Library Board.
Simon introduced and motioned to waive three readings of Ordinance No. 836. Set wages. Lee seconded the motion. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-absent, Lee-yes; motion carried 4-0.
Motion by Simon, second by Lee, to adopt Ordinance No. 836, Set wages for the Utilities/Maintenance Superintendent, Library Director, Assistant Librarians, Library Aide, and Events Police. Vote: Thorson-yes, Wielage-yes, Felty-absent, Lee-yes, Simon-yes; motion carried 4-0.
ORDINANCE NO. 836
AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO PROVIDE FOR AMENDMENT OF THE WAGE OR SALARY OF THE UTILITIES/MAINTENANCE SUPERINTENDENT, LIBRARY DIRECTOR, ASSISTANT LIBRARIAN, LIBRARY AIDE, AND EVENTS POLICE OF THE VILLAGE OF MEAD, NEBRASKA; TO PROVIDE DEFINITIONS; TO PROVIDE FOR THE SEVERABILITY OF ANY SECTION, CLAUSE, PROVISION OR PORTION FOUND UNCONSTITUTIONAL OR INVALID; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE THAT THIS ORDINANCE SHALL BE PUBLISHED EITHER IN PAMPHLET FORM OR BY POSTING.
Discussion was held on the progress made with the Mead Cat Project. Several cats / kittens have been trapped, neutered or spayed, vaccinated and returned or adopted due to the efforts of the Working Cats Project. There are still several colonies that require attention.
Moton by Lee, second by Simon, to adjourn to 7:41 pm. Vote: Wielage-yes, Felty-absent, Lee-yes, Simon-yes, Thorson-yes; motion carried 4-0.
William Thorson, Chairman
June Moline, Clerk