PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
January 9, 2024

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held January 9, 2024 at the Mead Village Office. Chairman Thorson called the meeting to order at 6:00 pm. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office, and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided to all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Answering roll call were Chairman William Thorson; Board of Trustees Jason Felty, Jason Lee, Daniel Simon, and Richard Wielage. Also, present was Clerk June Moline. Guest was Amanda Lee.

The posting of the Open Meetings Law was noted.

Motion by Wielage, second by Felty, to adopt the agenda. Vote: Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.

The minutes of the December 12, 2023 Regular Meeting were accepted.

Motion by Wielage, second by Thorson, to approve the Treasurer’s Report showing $1,205,648,01 total checking/savings balance ending December 31, 2023. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-yes; motion carried 5-0.

Motion by Felty, second by Lee, to approve the claims of $40,182.25 for payment. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-yes, Simon-yes; motion carried 5-0. Claims being:

121423 Matrix Trust Company 414(h) Plam $477.10
5254 Hawkins Inc Water Product $679.99
133903 Laurie VanAckeren Mileage – Omaha Supplies/Workshop $51.09
4373 Olsson GIS Mapping $1,471.75
5255 Shannon Luetkenhaus Cell Phone Dec 2023 $105.00
5256 Simons Home Store Repairs WTP $25.18
114 Village of Mead Reimburse Project Expenses $10,391.60
5257 Wahoo Utilities Contracted Services Nov 2023 $68.11
121523 Bank of Mead Admin Fee Sewer Bond 2020 $10.00
729 Cole Jones Reimburse Utilities Deposit $150.00
121823 Kinetic Business Telephone $233.67
121923 Nebraska U.C. Fund 2024 Voluntary Contribution $703.54
5258 NDEE Renew Operator’s License – S Luetkenhaus $115.00
5259 NE Public Health Environmental Lab Water Tests $15.00
133904 Mead Public Schools Liquor License – Mr. Sanchez Mexican Bar & Grill $250.00
133905 Nationwide Bond Treasurer $33.34
5260 Nationwide Bond Treasurer $33.33
4374 Nationwide Bond Treasurer $33.33
133906 Petty Cash Postage, Supplies $13.78
5261 Petty Cash Postage, Supplies $13.02
4375 Petty Cash Office, Event Supplies $4.46
133907 Bomgaars Timer $14.99
5262 Olsson SCADA Services $170.50
4376 Olsson GIS Mapping $76.00
133908 Post Office Stamps (3) $198.00
5263 Post Office Stamps (3) $198.00
4377 Post Office Stamps (3) $198.00
133909 Chase Ink Office Supplies, Intuit Subscription, Library Materials, Fuel $1,079.85
5264 Chase Ink Office Supplies, Intuit Subscription, Fuel $317.72
4378 Chase Ink Office Supplies, Intuit Subscription $267.40
122523 Windstream Telephone $277.35
122623 Windstream Telephone $149.95
122723 Windstream Telephone $149.95
4379 Wahoo Newspaper Publications $242.09
122823 Matrix Trust Company 414(h) Plam $477.10
122923 Internal Revenue Service SS/Med/FIT Dec 2023 $2,312.06
123023 Nebraska Department of Revenue SIT Qtr. 4 2023 $1,161.92
123024 Black Hills Energy Natural Gas $117.94
5267 Black Hills Energy Natural Gas $217.67
4380 Black Hills Energy Natural Gas $16.34
133916 Konecky Oil Co Fuel $84.10
133917 Petty Cash – Library Postage $10.11
10324 NE Dept of Revenue Sales Tax Dec 2023 $669.67
5268 One Call Concepts Locate Fees $4.80
133918 Verizon Police Cell $61.13
5270 SECO Electric Repairs Pump WTP $117.00
730 Village of Mead Reimburse Utilities Deposit #1280 $150.00
133919 Mr. Sanchez Mexican Bar & Grill Appreciation Dinner 2023 $525.00
10824 NE Dept of Revenue KENO Qtr. 1 2023-2024 $897.00
10924 Omaha Public Power District Electricity $1,052.97
11024 Omaha Public Power District Electricity $1,021.41
11124 Omaha Public Power District Electricity $295.04
4381 Olsson GIS Mapping $3,879.25
Payroll Fund $8,893.65

UNSCHEDULED GUEST: Amanda Lee reported a water leak by the water meter in her house.

NEW BUSINESS:
Interest rates for a loan were submitted from the Bank of Mead 5.25%, Wahoo State Bank 7.25% and First Bank of Nebraska 8.25%.

Simon introduced Resolution 24-01; Loan with the Bank of Mead for $55,456.00 for street tarring and purchase of a 2024 BC UV34 UTV.

Simon motioned to adopt Resolution 24-01; Loan with the Bank of Mead for $55,456.00 at 5.25% interest for street tarring and the purchase of a 2024 BC UV34 UTV with five annual payments. Lee seconded the motion. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-yes, Simon-yes; motion carried 5-0.

RESOLUTION 24-01

WHEREAS, the Board of Trustees of any village may by resolution provide for direct borrowing from a financial institution for the purchase of equipment, construction of improvements or refinancing of existing indebtedness upon a certification in the resolution authorizing the direct borrowing that:

a. Financing the purchase of property, construction of improvements or refinancing of existing indebtedness through traditional bond financing would be impractical;
b. Financing the purchase of property, construction of improvements or refinancing of existing indebtedness through traditional bond financing could not be completed within the time restraints facing the village; or
c. Financing the purchase of property, construction of improvements or refinancing of existing indebtedness through direct borrowing would generate taxpayer savings over traditional bond financing, and

WHEREAS, prior to approving direct borrowing, the Board of Trustees shall include in any public notice required for meetings a clear notation that the resolution authorizing direct borrowing from a financial institution will appear on the agenda; and for payment to Bader’s Highway and Street in the amount of $34,956.00 for the tarring of village streets and Hamilton Equipment Company in the amount of $20,500.00 for the purchase of a 2024 BC UV34 UTV.

Motion by Felty, second by Thorson, to approve municipal recommendation of a Special Designated Liquor License to Mead Volunteer Fire Department to host a Wild Game Feed at the Mead Community Building on February 17, 2024. Vote: Wielage-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.

Motion by Lee, second by Simon, to approve municipal recommendation of a Special Designated Liquor License to Mead Days Association to host a Town Celebration on June 14 and 15, 2024 at the Mead Park. Vote: Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.

Thorson reported that a recommendation to place security cameras and/or gravel at the Water Treatment Plant using grant dollars was denied by the USDA.

Motion by Thorson, second by Wielage, to submit wiring of a heater at the Water Treatment Plant to the USDA for reimbursement with grant dollars. Vote: Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 5-0.

Discussion was held on our attorney’s opinion on the handling of funds with a 501(c)3 organization. Moline reported that three property owners have not returned their permanent and/or temporary easement agreements for paving of First and Pine Streets. The special meeting to be held with the Planning Commission has been rescheduled for January 30 due to the presenter’s conflict. Thorson reported recent call from the Nebraska Public Service Commission that a Broadband Grant has been approved with Spectrum. Discussion was held on clarification of an item in the Light Industrial Zoning District.

Thorson introduced and motioned to waive three readings of Ordinance No. 826; Wage increase to the Library Assistant per Library Board action on January 3, 2024. The motion was seconded by Lee. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-yes; motion carried 5-0.

Motion by Lee, second by Simon, to adopt Ordinance No. 826; Wage increase to the Library Assistant. Vote: Thorson-yes, Wielage-yes, Felty-yes, Lee-yes, Simon-yes; motion carried 5-0.

ORDINANCE NO. 826

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO PROVIDE FOR AMENDMENT OF THE WAGE OR SALARY OF THE ASSISTANT LIBRARIAN OF THE VILLAGE OF MEAD, NEBRASKA.

UTILITIES/MAINTENANCE SUPERINTENDENT REPORT: Shannon Luetkenhaus
Thorson reported snow removal and Lead Surveys.

LIBRARY REPORT:
The minutes of the January 3 Library Board meeting were accepted. It was noted that the library employee has been released under Workmen’s Compensation.

PLANNING COMMISSION REPORT:
The minutes of the November 27 Regular Meeting were accepted.

Motion by Wielage, second by Simon, to enter Executive Session at 6:36 pm to prevent needless injury to the reputation of the person and if such person has not requested a public hearing. Vote: Wielage-yes, Felty-yes, Lee-yes, Simon-yes, Thorson-yes; motion carried 5-0.

The board reconvened in regular session at 6:50 pm.

Felty introduced and motioned to waive three readings of Ordinance No. 822; Wage increase to the Clerk/Treasurer. Simon seconded the motion. Vote: Felty-yes, Lee-yes, Simon-yes, Thorson-yes, Wielage-yes; motion carried 5-0.

Motion by Wielage, second by Simon, to adopt Ordinance No. 822; Wage increase to the Clerk/Treasurer. Vote: Lee-yes, Simon-yes, Thorson-yes, Wielage-yes, Felty-yes; motion carried 5-0.

ORDINANCE NO. 822

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO PROVIDE FOR AMENDMENT OF THE WAGE OR SALARY OF THE CLERK/TREASURER OF THE VILLAGE OF MEAD, NEBRASKA.

Motion by Lee, second by Simon, to adjourn at 7:00 pm. Vote: Simon-yes, Thorson-yes, Wielage-yes, Felty-yes, Lee-yes; motion carried 5-0.

William Thorson, Chairman

June Moline, Clerk