PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES

                                                         November 8, 2016

 

A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held November 8, 2016 at the Village Office.  Chairman Havelka called the meeting to order at 6:00 p.m.  Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes.  Advance notice was also provided to the Chairman and all members of the Board of Trustees.  All proceedings were held while the convened meeting was open to the public.  Answering roll call were Chairman Shawn Havelka; Trustees Jason Felty, Richard Wielage and Rod Wimer.  Absent was Trustee Gary Guyle.  Also present were Clerk June Moline, Utility/Maintenance Superintendent Nick Raver, and Police Chief Jerry Carlson.  Guests were Ed Schroeder and Colleen Morrissey.

 

The posting of the Open Meetings Law was noted.

 

Motion by Wielage, second by Wimer to adopt the agenda. Vote:  Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 4-0.

 

The minutes of the October 11 Regular Meeting were approved as presented.

 

Motion by Wimer, second by Wielage to approve the Treasurer’s Report showing $715,859.41 total checking/savings balance ending October 31, 2016.  Vote: Havelka-yes, Wielage-yes, Wimer- yes, Felty-yes, Guyle- absent; motion carried 4-0. 

 

Motion by Wielage, second by Wimer to approve the claims of $57,101.63 for payment with Wimer abstaining on Check #3609.  Vote:  Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes; motion carried 4-0.

 

130254

Post Office

Stamps

$47.00

3599

Post Office

Stamps

$47.00

3104

Post Office

Stamps

$47.00

3105

Village of Mead

Transfer Gen Fun P/R Taxes FY 2016

$10,000.00

3107

Cummins Central Power

Battery replaced on Generator

$146.28

130264

Matrix Trust Co

414(h) Plan

$402.38

130265

Inspro Insurance

Insurance 10/1/16 – 9/30/17

$14,872.14

3603

Inspro Insurance

Insurance 10/1/16 – 9/30/17

$5,327.93

3108

Inspro Insurance

Insurance 10/1/16 – 9/30/17

$4,048.93

3604

Bomgaars

Cable Staples

$7.59

130266

Petty Cash

Postage, Meeting Expense, Mileage

$27.38

3606

Petty Cash

Postage, Meeting Expense, Mileage, Repairs

$37.38

3109

Petty Cash

Postage, Meeting Expense, Mileage, Repairs

$37.38

3607

NE Public Health Environmental Lab

Water Tests

$252.00

3110

Mead Public Schools

Newsletter –  Nov 2016

$5.16

130267

Post Office

Stamps

$47.00

3608

Post Office

Stamps

$47.00

3111

Post Office

Stamps

$47.00

3609

AWS Well Co

Parts – 29 N Elm St

$46.05

130268

Bromm, Lindahl, et al

Legal Fees – 1020 Co Rd M

$140.00

130269

NE Library Commission

Overdrive 10/1/16 – 9/30/16

$500.00

102516

Windstream

Telephone

$230.49

102616

Windstream

Telephone

$110.32

102716

Windstream

Telephone

$110.32

130278

Menards – Elkhorn

Repairs – Sidewalk

$41.85

130273

Saunders Co Treasurer

License 2016 F350 Pickup

$15.00

3605

Nicholas Raver

Cell Phone Oct 2016

$40.00

130277

Matrix Trust Co

414(h) Plan

$402.38

102816

Internal Revenue Service

SS/Med/FIT Oct 2016

$2,174.72

130279

Black Hills Energy

Natural Gas

$35.58

3612

Black Hills Energy

Natural Gas

$5.26

3112

Black Hills Energy

Natural Gas

$5.26

130280

Chase Card Services

Tires, Library Anti-Virus, Materials

$448.40

3613

Chase Card Services

UPS, Tires

$251.28

3113

Chase Card Services

Tires

$221.36

130281

HTMC

Advertising – Football Playoff Game (Mead)

$35.00

3614

One Call Concepts

Locate Fee

$6.81

130282

Constellation Energy

Natural Gas

$2.24

130283

Edward Schroeder

Audit F/Y ending 9/30/16

$2,822.50

3615

Edward Schroeder

Audit F/Y ending 9/30/16

$1,086.25

3114

Edward Schroeder

Audit F/Y ending 9/30/16

$1,086.25

130284

Wahoo Auto Parts

Seat Covers – Pickup

$60.61

3616

Wahoo Auto Parts

Seat Covers – Pickup

$60.62

3115

Wahoo Auto Parts

Seat Covers – Pickup

$60.62

130285

Verizon

Police Cell

$59.70

130286

Miller Property

Building Inspections (5)

$100.00

130287

City of Wahoo

Spraying Mosquitos (3)

$300.00

3617

City of Wahoo

Spraying Mosquitos (3)

$300.00

3116

City of Wahoo

Spraying Mosquitos (3)

$300.00

130288

Konecky Oil

Fuel, Repairs

$101.75

3618

Konecky Oil

Fuel, Repairs

$101.72

3117

Konecky Oil

Fuel, Repairs

$101.72

110416

NE Dept. of Revenue

Sales Tax Oct 2016

$985.20

130289

Wahoo Newspaper

Publications

$58.48

3118

Wahoo Newspaper

Publications

$97.51

130290

Bromm, Lindahl, et al

Legal Fees – 1020 Co Rd M

$70.00

130291

OfficeNet

Office Supplies

$87.93

3619

OfficeNet

Office Supplies

$87.92

3119

OfficeNet

Office Supplies

$87.92

130292

Inspro Insurance

Insurance – Pickup, XUV

$93.34

3620

Inspro Insurance

Insurance – Pickup, XUV

$93.33

3120

Inspro Insurance

Insurance – Pickup, XUV

$93.33

130293

OPPD

Electricity

$1,234.28

3621

OPPD

Electricity

$286.55

3121

OPPD

Electricity

$184.53

Payroll Fund

$6,830.70

 

SCHEDULED GUEST:

Village Accountant Ed Schroeder reviewed the October 1, 2015 through September 30, 2016 Audit Report. 

 

Motion by Wielage, second by Felty to approve the October 1, 2015 through September 30, 2016 Audit Report.

 

Colleen Morrissey inquired about her recent water / sewer bill and rates.  Up until last month’s reading she was using 1 – 2 units per month.  The reading for October 24 showed 8 units or 8,000 gallons of usage.  The board suggested that she have someone investigate as it appears to be a water leak.  She did state that she recently had a plumber do work at her house.  She was also told that when the new rates for non-resident users was adopted, that all non-resident users were charged the additional $10.00 usage fee for both water and sewer.

 

She inquired what and when the board plans to address the standing water issue on her property.  This problem was first addressed in 2011 which resulted in a study of the drainage issue conducted by JEO Consulting Group.  Chairman Havelka indicated that he had recently spoken to Jerry Charles to have the property shot to get the slope of the drainage ditch.  An answer to her question may lie in the small culvert that was placed under the driveway on a neighboring residents’ property.  She indicated that she was unhappy that the board in the past had cleaned the drainage ditch on her property to allow better water flow but that they had not sought permission to do so.  She also stated that the weeds growing in the ditch does not prevent the water from draining nor does anything on her property prevent the proper flow of the water to drain, but the board disagreed. Her concern was that she recently had replaced an egress window in her basement and also has a second one but that the water still seeps into her basement.  The egress windows are located on the south and east sides of her house.  Her basement has sustained damage and twenty small evergreens have died in the past as well as recurring health issues to herself and mold in her house.  She indicated that water stands on her property.  She is also concerned that water drains onto her property from a neighbor’s property.  The board suggested that she consider having her property surveyed to find the degree of slope as her house sits on the highest elevation of the subdivision.  The board told her that the findings of the 2012 study indicated that the water cannot clear the culvert located under Co Rd 10 thereby preventing clearing of water from the subdivision.  They asked that she address the culvert issue with the Saunders County Department of Roads and that they will pursue the issue of the smaller culvert located at the neighbors driveway.

 

POLICE / ZONING ADMINISTRATOR / NUISANCE ENFORCEMENT OFFICER REPORT:  Jerry Carlson

The Monthly Police Report was reviewed.  Felty reported that Carlson indicated he had spoken to

the residents who reside along N. First St. and they are willing to not park along the street or park their vehicles further to the east of the intersection of N. First and Elm Street (near the alley).  Discussion was held on unlicensed utility-type vehicles and golf carts driving on the streets of Mead.

 

UTILITY/MAINTENANCE SUPERINTENDENT REPORT:  Nick Raver

Raver reported completion of cleaning the sewer lines located north of the Union Pacific Railroad tracks and recent homeowner’s sewer back-up.

 

PLANNING COMMISSION REPORT:

The minutes of the October 24, 2016 Regular Meeting and Building Permits were accepted.  Permits being: 16-20, Jeff Getzschman, 1543 Co Rd 10 – erect chain-link fence; 16-21, Bryce Anderson – remove storage shed at Andy’s Mobile Home Park; 16-22, Bryce Anderson – erect wood storage shed at Andy’s Mobile Home Park; and Brooke Lamprecht, 420 S. Cedar Street – demolish house/garage.

 

LIBRARY REPORT:

The minutes of the October 19, 2016 Library Board Meeting were accepted. 

 

Havelka introduced and motioned to waive three readings and adopt Ordinance No. 690 to set Library Aide wage at $9.00 per hour.  Vote:  Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 4-0.

 

ORDINANCE NO. 690

 

AN ORDINANCE OF THE VILLAGE OF MEAD, SAUNDERS COUNTY, NEBRASKA, TO PROVIDE FOR AMENDMENT OF THE WAGE OR SALARY OF LIBRARY AIDE OF THE VILLAGE OF MEAD, NEBRASKA.

 

CLERK REPORT:

Moline reported the process on the demolition house / garage at 420 S. Cedar Street and consideration of a radar speed sign.

 

NEW BUSINESS:

Motion by Wimer, second by Wielage to approve a $2,590,000.00 loan at $1.875% and $877,000.00 grant with the United State Department of Agriculture for a water project.  Vote: Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent; motion carried 4-0.

 

Wielage introduced and motioned to adopt Resolution 16-17, financial assistance from the United States Department of Agriculture Rural Development Financial Assistance in the amount of $3,467,000.00. The motion was seconded by Wimer.  Vote:  Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes; motion carried 4-0.

 

RESOLUTION 16-17

VILLAGE OF MEAD

 

AUTHORIZING THE CHAIRPERSON AND THE CLERK OF THE VILLAGE OF MEAD, MEAD, NEBRASKA, TO EXECUTE DOCUMENTS REQUIRED TO RECEIVE UNITED STATES DEPARTMENT OF AGRICULTURE RURAL DEVELOPMENT FINANCIAL ASISTANCE.

 

The following motion was introduced and adopted this 8th day of November, 2016, by the Board of Trustees of the Village of Mead, Mead, Nebraska.

 

NOW, THEREFORE, BE IT RESOLVED BY:

 

The Board of Trustees of the Village of Mead, Mead, Nebraska, resolves that the Chairperson and Clerk are authorized and directed to execute any and all documents and security instruments or other memoranda between the Board of Trustees of the Village of Mead, Mead, Nebraska and the USDA Rural Development so as to effect the Water Project application(s) for assistance.

 

If the Chairperson or the Clerk should change because of an election or other reasons during the processing of the USDA Rural Development application(s), the Board of Trustees of the Village of Mead, Mead, Nebraska will not need to amend this resolution so the Chairperson and the Clerk can sign any form(s) and security instrument(s) to finalize the USDA Rural Development financial assistance.

 

Wimer introduced and motioned to adopt, second by Felty, Resolution 16-18, lien on property located at 1020 Co Rd M effective November 16, 2016.  Vote:  Wimer-yes, Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes; motion carried 4-0.

 

VILLAGE OF MEAD

RESOLUTION 16-18

 

A RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MEAD, NEBRASKA, LEVYING A SPECIAL ASSESSMENT IN THE AMOUNT OF $6,283.36 UPON THE PROPERTY BENEFITTED THEREBY, 1020 CO RD M, MEAD, sAUNDERS COUNTY, NEBRASKA, as described more fully herein, FOR abatement of A nuisance.

                                                        

WHEREAS, the Village of Mead undertook the abatement of nuisances found to exist by the District Court of Saunders County, Nebraska, upon the real property described as:

 

That part of the Northwest Quarter of the Northeast Quarter of Section 25, Township 15 North, Range 8 East of the 6th P.m., Saunders County, Nebraska;  described as beginning at the Northwest corner of the Northeast Quarter of Section 35; thence N90°00’00″E (assumed bearing), on the North line of the Northwest Quarter, a distance of 786.72 feet to a point on the Northerly extension of the East right of way of Elm Street; thence S01°47’18″E, on the East right of way of Elm Street and its Northerly extension thereof, a distance of 209.00 feet to the Northwest Corner of Block 2, Hanson’s First Addition, Village of Mead; thence N90°00’00″E, on the North line of said Block 2, a distance of 8.55 feet to the point of beginning, thence continuing N90°00’00″E, on the North line of said Block 2, a distance of 200.45 feet to the Southwest Corner of Block 1, Hanson’s First Addition, Village of Mead; thence N01°47’18″W, on the West line of said Block 1, a distance of 158.98 feet to a point on the South right of way of State Highway No. 92, said point being 50.00 feet, measured at right angles, South of the North line of the Northwest Quarter; thence S90°00’00″W, on said South right of way, a distance of 134.00 feet; thence S79°21’00″W, on said South right of way, a distance of 54.11 feet; thence S03°11’42″W, on said South right of way, a distance of 149.13 feet to the point of beginning Saunders County, Nebraska,  also known as 1020 Co Rd M, Village of Mead in Saunders County, Nebraska, and

 

WHEREAS, the Village Board of Trustees, directed the owner be billed for costs incurred for abatement of a nuisance in the amount of $6,283.36, and

 

WHEREAS, on the 16th day of September, 2016 the owners were billed pursuant to Municipal Code Section 4-305 by regular U.S. Mail at the address found in the County Treasurer’s Office and

 

WHEREAS, in the event the full payment is not received on or before November 16th, 2016

(two months after notice has been sent), a Special Assessment shall be levied and Notice of Special Assessment filed in the office of the Register of Deeds of Saunders County.

 

Motion by Felty, second by Wielage to approve first reading of Ordinance No. 689, amend Chapter 8, Public Ways and Property; Article 4, Curb and Gutter; Section 8-401, Curb and
Gutter; Cutting Curb.  Vote: Felty-yes, Guyle-absent, Havelka-yes, Wielage-yes, Wimer-yes; motion carried 4-0.

 

The Annual Christmas Party was discussed.

 

Motion by Wimer, second by Felty to adjourn at 7:56 p.m.  Vote:  Havelka-yes, Wielage-yes, Wimer-yes, Felty-yes, Guyle-absent; motion carried 4-0.

Shawn Havelka, Chairman

June Moline, Clerk