PROCEEDINGS – VILLAGE OF MEAD BOARD OF TRUSTEES
December 9, 2014
A Regular Meeting of the Chairman and Board of Trustees of the Village of Mead, NE was held December 9, 2014 at the Village Office. Chairman Guyle called the meeting to order at 6:00p.m. Notice of the meeting was provided in advance thereof by posting notice at the Bank of Mead, U.S. Post Office and the Village Office as shown by the certificate of posting notice attached to these minutes. Advance notice was also provided to the Chairman and all members of the Board of Trustees. All proceedings were held while the convened meeting was open to the public. Present were Chairman Gary Guyle; Trustees Shawn Havelka and Richard Wielage. Absent were Trustee Adam Miller and Rod Wimer. Also present were Clerk June Moline and Police Chief Carlson. Guest present was PJ Nicola.
The posting of the Open Meetings Law was noted.
Motion by Havelka, second by Wielage to adopt the agenda. Vote: Guyle-yes, Havelka-yes, Miller-absent, Wielage-yes, Wimer-absent; motion carried 4-0.
Havelka and Wielage took the Oath of Office. Due to Miller’s absence, a vacancy for the position of Trustee will be advertised.
Motion by Havelka, second by Wielage to approve the Certificate of Election for the November 4 General Election from the Saunders County Clerk. Vote: Havelka-yes, Wielage-yes, Wimer-absent, Guyle-yes; motion carried 3-0.
Motion by Havelka, second by Guyle to appoint Clerk Moline as Chairman Pro Tempore for election of a Chairperson. Vote: Wielage-yes, Wimer-absent, Guyle-yes, Havelka-yes; motion carried 3-0.
Clerk called for nominations for Chairperson.
Motion by Havelka, second by Wielage to nominate and elect Guyle as Chairman, with nominations to cease. Vote: Wielage-yes, Wimer-absent, Guyle-yes, Havelka-yes; motion carried 3-0.
Guyle assumed the role of Chairperson.
Motion by Havelka, second by Wielage to approve the following appointments: Police Chief – Jerry Carlson; Clerk/Treasurer – June Moline; Utility/Maintenance Superintendent – Nick Raver; Library Director – Nancy Black; Attorney – Loren Lindahl; Accountant – Ed Schroeder; Engineer – Olsson Associates; Street Superintendent – Julie Ogden, JEO; Building Inspector – Terry Miller; Zoning Administrator – Jerry Carlson. Vote: Wimer-absent, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 3-0.
Motion by Wielage, second by Havelka to name the Bank of Mead as the official depository for all village funds. Vote: Guyle-yes, Havelka-yes, Wielage-yes, Wimer-absent; motion carried 3-0.
Motion by Wielage, second by Havelka to approve Inspro Insurance as the village’s insurance carrier, Retirement Plan Consultants as the 401k administrator, and the Wahoo Newspaper as the official newspaper. Vote: Havelka-yes, Wielage-yes, Wimer-absent, Guyle-yes; motion carried 3-0.
Motion by Havelka, second by Wielage to approve the designated method of posting for official business as the Bank of Mead, Mead Post Office and Village Office. Vote: Wielage-yes, Wimer-absent, Guyle-yes, Havelka-yes; motion carried 3-0.
The following appointments were made: Common Facility Board – Havelka and Wielage; Municipal Board of Health – Guyle, Police Chief Carlson and Community Health Care Provider Mary Miller; and Board of Adjustment – Havelka, Wielage, Wimer, vacant Trustee position and Planning Commission Chairperson Jody Weible; with Guyle as Alternate.
The minutes of the November 11 Regular Meeting and November 11 Public Hearing stood approved as presented.
Motion by Havelka, second by Wielage to approve the Treasurer’s Report showing $639,014.11 total checking/savings balance ending November 30, 2014. Vote: Havelka-yes, Wielage-yes, Wimer-absent, Guyle-yes; motion carried 3-0.
Motion by Wielage, second by Havelka to approve the claims of $71,162.58 for payment. Vote: Wielage-yes, Wimer-absent, Guyle-yes, Havelka-yes; motion carried 3-0. Claims being:
11/12/2014
129273
Post Office
Stamps
$49.00
11/12/2014
3165
Post Office
Stamps
$49.00
11/12/2014
2749
Post Office
Stamps
$49.00
11/12/2014
129284
MG Trust Company
414(h) Plan
$334.01
11/12/2014
129285
Mead Ball Assoc.
Donation for Fence at Park
$1,000.00
11/12/2014
2750
Wahoo Newspaper
Publications
$138.77
11/17/2014
129264
City of Wahoo
Spraying Mosquitos (7)
$665.00
11/18/2014
129286
Dick Pelster Construction
Labor – Concrete Repairs on Elm St.
$290.00
11/19/2014
111914
Nebraska U.C. Fund
Unemployement Voluntary Tax 2015
$196.89
11/20/2014
129287
Amazon
Library Materials
$173.77
11/20/2014
2751
NDEQ – Fiscal Services
Loan C317854
$31,053.74
11/20/2014
3168
NE Public Health Env Lab
Water Tests
$15.00
11/20/2014
3169
Olsson Associates
Professional Fees – Water Study
$306.86
11/20/2014
3170
Olsson Associates
Professional Fees – Update Utility Maps
$118.74
11/20/2014
2752
Olsson Associates
Professional Fees – Update Utility Maps
$118.75
11/20/2014
129288
Saunders County Highway
Salt / Sand Mix
$433.49
11/21/2014
129289
Bomgaars
Bolts / Ratchet Tie Down, Antifreeze
$48.12
11/21/2014
3171
Bomgaars
Heaters (2)
$39.98
11/21/2014
2753
Bomgaars
Extension Cord
$12.99
11/21/2014
129290
Petty Cash
Postage
$7.49
11/21/2014
129291
Edward Schroeder
Audit year ending 9/30/14
$2,850.00
11/21/2014
3172
Edward Schroeder
Audit year ending 9/30/14
$1,100.00
11/21/2014
2754
Edward Schroeder
Audit year ending 9/30/14
$3,040.00
11/25/2014
552
Brian Cooper
Refund Utility Deposit
$75.00
11/26/2014
129296
MG Trust Company
414(h) Plan
$334.01
11/26/2014
112614
Internal Revenue Service
SS/Med/FIT Nov 2014
$2,041.96
11/26/2014
129297
Black Hills Energy
Natural Gas
$52.62
11/26/2014
3175
Black Hills Energy
Natural Gas
$7.82
11/26/2014
2756
Black Hills Energy
Natural Gas
$7.82
11/26/2014
129298
Bromm, Lindahl, et al
Retainer C/Y 2015
$116.66
11/26/2014
3176
Bromm, Lindahl, et al
Retainer C/Y 2015
$116.67
11/26/2014
2757
Bromm, Lindahl, et al
Retainer C/Y 2015
$116.67
12/01/2014
129299
Chase Bank
2014 W2-s, 1099’s
$23.31
12/01/2014
3177
Chase Bank
2014 W2’s, 1099’s
$11.66
12/01/2014
2758
Chase Bank
2014 W2’s, 1099’s
$11.66
12/01/2014
129300
Constellation Energy
Natural Gas
$74.13
12/01/2014
3178
Constellation Energy
Natural Gas
$10.68
12/01/2014
2759
Constellation Energy
Natural Gas
$10.68
12/01/2014
120114
Wex Bank
Fuel – Police Cruiser
$78.13
12/02/2014
129301
OfficeNet
Office Supplies – Library
$65.98
12/02/2014
3179
One Call Concepts
Locate Fee
$7.00
12/03/2014
129302
Bromm, Lindahl, et al
Legal Fees
$377.00
12/03/2014
3180
Bromm, Lindahl, et al
Legal Fees
$174.00
12/03/2014
2760
Bromm, Lindahl, et al
Legal Fees
$174.00
12/03/2014
129303
Inspro
Fidelity Bond – 414(h) Plan
$100.00
12/03/2014
129304
Konecky Oil
Fuel, Repairs, Tool
$33.96
12/03/2014
3181
Konecky Oil
Fuel, Tool
$30.97
12/03/2014
2761
Konecky Oil
Fuel, Repairs, Tool
$288.47
12/03/2014
129305
Petty Cash – Library
Postage, Repair Printer
$41.15
12/04/2014
120414
Depository Trust Co
Interest – Bond
$1,272.50
12/04/2014
2763
Wahoo Newspaper
Publication
$70.20
12/04/2014
120414
Windstream
Telephone
$202.00
12/04/2014
120414
Windstream
Telelphone
$103.31
12/04/2014
120514
Windstream
Telephone
$103.31
12/05/2014
129306
Frontier Cooperative Co
Fuel
$76.40
12/05/2014
3182
Frontier Cooperative Co
Fuel
$76.40
12/05/2014
2764
Frontier Cooperative Co
Fuel
$76.40
12/05/2014
120514
NE Dept of Revenue
Sales Tax Nov 2014
$859.98
12/08/2014
553
Elmer Perez
Refund Utility Deposit
$75.00
12/08/2014
129307
Welton Auction
Tractor
$13,500.00
12/08/2014
129308
OPPD
Electricity
$1,226.40
12/08/2014
3184
OPPD
Electricity
$331.96
12/08/2014
2765
OPPD
Electricity
$271.07
12/08/2014
129309
Verizon
Police Cell
$66.19
Payroll Fund
$6,378.85
Motion by Wielage, second by Havelka to approve the purchase of a tractor from Welton Auction for $13,500.00. Vote: Havelka-yes, Wielage-yes, Wimer-absent, Guyle-yes; motion carried 3-0.
Motion by Wielage, second by Havelka to approve a two-year retainer with Bromm, Lindahl, Freeman-Caddy and Lausterer law firm at a cost of $350.00 per year. Vote: Wielage-yes, Wimer-absent, Guyle-yes, Havelka-yes; motion carried 3-0.
POLICE REPORT: Jerry Carlson
The Monthly Police Report was presented. Discussion was held on contact with Union Pacific Railroad regarding trains parked at numerous railroad crossings for an extended period of time, exterior inspection and findings at Wild West Trading Post by the Municipal Board of Health, update on thefts at numerous residences, parking concerns at the park and duty call-in procedure.
UTILITY/MAINTENANCE SUPERINTENDENT REPORT: Nick Raver
Guyle presented a report from Superintendent Raver. Items reported were bid for a shredder and blade for the tractor and violation of a water test.
PLANNING COMMISSION REPORT:
The minutes of the November 24 Meeting and Building Permit were reviewed. Permit being: 14-22, Mead Ball Association – 6’ chain-link fence at park.
LIBRARY REPORT:
Donna McLaughlin has been hired as the Library Aide to replace Pat Miller during her absence.
CLERK REPORT: June Moline
Moline reported numerous programs offered through the Hazard Mitigation Plan.
UNFINISHED BUSINESS:
Discussion was held on a delinquent water/sewer account.
NEW BUSINESS:
Introduction and motion by Havelka, second by Wielage to approve Resolution 14-12, Special Designated Liquor License to Mead Volunteer Fire Department to serve alcohol at a Game Feed at the Fire/Rescue/Community Building on February 21, 2015. Vote: Wimer- absent, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 3-0.
RESOLUTION NO. 14-12
A RESOLUTION TO ADOPT A POLICY REQUIRING A SPECIAL LIQUOR LICENSE IS IN PLACE AT ALL PRIVATE OR PUBLIC FUNCTIONS HELD ON PUBLIC PROPERTY.
WHEREAS, the purchase of a Special Designated Liquor License must be obtained from the Nebraska Liquor Commission; and
WHEREAS, the applicant, Mead Volunteer Fire Department, submitted a request to submit an application to the Nebraska Liquor Control Commission for a Special Designated Liquor License for a Game Feed on Saturday, February 21, 2015, at the Mead Fire / Rescue / Community Building;
Wielage introduced, motioned to waive three readings and adopt Ordinance No. 656, Amend Chapter 9, Article 6, Section 9-601, Building Code; Adopted – Reference to adopt the 2009 International Building Code as the official building guideline. Vote: Guyle-yes, Havelka-yes, Wielage-yes, Wimer-absent; motion carried 3-0.
ORDINANCE NO. 656
An ordinance establishing the minimum regulations governing the conditions and maintenance of all property, buildings and structures; by providing the standards for supplied utilities and facilities and other physical things and conditions essential to ensure that structures are safe, sanitary and fit for occupation and use; and the condemnation of buildings and structures unfit for human occupancy and use and the demolition of such structures; known as the Building Code.
Be it ordained by the Board of Trustees of the Village of Mead as follows:
Section 1. That a certain document, three (3) copies of which are on file in the office of the Village Clerk of the Village of Mead, being marked and designated as the 2009 International Building Code, including Appendix Chapters, as published by the International Code Council, Inc., be and is hereby adopted as the Building Code of the Village of Mead in the State of Nebraska; for the control of building and structures as herein provided; and each and all of the regulations, provisions, penalties, conditions and terms of said Building Code are hereby referred to, adopted, and made a part hereof, as if fully set out in this ordinance, with the additions, insertions, deletions and changes, if any, prescribed in Section 2 of this ordinance.
Section 2. The following sections are hereby revised:
Section 101.1 These regulations shall be known as the Building Code of the Village of Mead, Nebraska, hereinafter referred to as “this code.”
Section 3. That Ordinance 656, of the Village of Mead, entitled Ordinance No. 656 and all other ordinances or parts of ordinances in conflict herewith are hereby repealed.
Motion by Guyle, second by Wielage to adjourn at 7:33 p.m. Vote: Wimer-absent, Guyle-yes, Havelka-yes, Wielage-yes; motion carried 3-0.
Gary Guyle, Chairman
June Moline, Clerk